SOLICITATION NOTICE
70 -- RTI Software Maintenance
- Notice Date
- 9/26/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of the Army, Army Contracting Command, ACC - WRN (W56HZV)(DTA), 6501 EAST 11 MILE ROAD, Warren, Michigan, 48397-5000, United States
- ZIP Code
- 48397-5000
- Solicitation Number
- W56HZV-16-T-0242
- Archive Date
- 10/12/2016
- Point of Contact
- Kim Coleman, Phone: 5862822486
- E-Mail Address
-
kim.d.coleman.civ@mail.mil
(kim.d.coleman.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- I. INTRODUCTION A. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Parts 12.6 as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. B. The combined synopsis and Request for Quotation (RFQ) number is: W56HZV-16-T-0242. C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2005-83, 03-SEP-2015 D. Small Business Set-Aside: N/A E. Posting Date: 26-SEP-2016 F. Response Date: 27-SEP-2016 G. Contracting Office: Army Contracting Command - Warren (ACC-WRN) 6501 E. Eleven Mile, Warren, MI 48397. H. The NAICS code applicable to this acquisition is 541519. Offeror must be certified under this NAICS code prior to receiving an award. I. This Combined Synopsis Solicitation contains clauses and provisions requiring a fill-in or representation. Offeror shall submit a copy of this Combined Synopsis Solicitation with their bid and respond to these clauses and provisions accordingly. A failure to complete these fill-ins may cause your offer to be determined ineligible for award. J. Basis for award- The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302. Interested persons may identify their interest and capability to respond to the requirement or submit proposals before the closing date of this solicitation. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government intends to negotiate and award contract to FAAC Incorporated, Realtime Technologies. 1229 Oak Valley Road, Ann Arbor MI, 48108, DUNS: 175204163, CAGE Code: 3J401 II. GENERAL A. The United States Army Tank and Automotive Command, LCMC (TACOM) in Warren, Michigan has a requirement for the following: CLIN 0001: Quantity of 1: SimObserver - 1 Year Software Maintenance, Quantity of 21: SimCreator Node Locked License - 1 Year Software Maintenance, Quantity of 1: MultiBody Dynamics Library - 1 Year Software Maintenance, Quantity of 1: Powertrain Library - 1 Year Software Maintenance, Quantity of 1: SimVista - 1 Year Maintenance, Quantity of 2: SimVehicleLT - 1 Year Maintenance. Period of Performance 1-OCT-2016 to 30-SEP-2017. CLIN 1001: Quantity of 1: SimObserver - 1 Year Software Maintenance, Quantity of 21: SimCreator Node Locked License - 1 Year Software Maintenance, Quantity of 1: MultiBody Dynamics Library - 1 Year Software Maintenance, Quantity of 1: Powertrain Library - 1 Year Software Maintenance, Quantity of 1: SimVista - 1 Year Maintenance, Quantity of 2: SimVehicleLT - 1 Year Maintenance. Period of Performance 1-OCT-2017 to 30-SEP-2018. CLIN 2001: Quantity of 1: SimObserver - 1 Year Software Maintenance, Quantity of 21: SimCreator Node Locked License - 1 Year Software Maintenance, Quantity of 1: MultiBody Dynamics Library - 1 Year Software Maintenance, Quantity of 1: Powertrain Library - 1 Year Software Maintenance, Quantity of 1: SimVista - 1 Year Maintenance, Quantity of 2: SimVehicleLT - 1 Year Maintenance. Period of Performance 1-OCT-2018 to 30-SEP-2019. Place of Performance: Detroit Arsenal 6501 E. 11 Mile Road Warren, MI 48397 ATTN: Kim Lane (586) 282-4600 kimberly.d.lane.civ@mail.mil B. This acquisition is unrated under the Defense Priorities and Allocations System (DPAS). C. Bids must be received by ACC-WRN no later than 12:00 hrs. EST, 27-SEP-2016. Email bid to kim.d.coleman.civ@mail.mil. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/. III. SOLICITATION PROVISIONS AND CONTRACT CLAUSES The following provisions and clauses apply to this Combined Synopsis/Solicitation: 52.212-1, Instructions to Offerors - Commercial Items 52.212-3, Offeror Representations and Certifications - Commercial Items Alternate I 52.212-4, Contract Terms and Conditions - Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items Debarred, Suspended or Proposed for Debarment (b)(14) FAR 52.219-8, Utilization of Small Business Concerns (b)(23) FAR 52.219-28, Post-Award Small Business Program Representation (b)(26) FAR 52.222-3, Convict Labor (b)(27) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (b)(28) FAR 52.222-21, Prohibition of Segregated Facilities (b)(29) FAR 52.222-26, Equal Opportunity (b)(30) FAR 52.222-35, Equal Opportunity for Veterans (b)(31) FAR 52.222-36, Affirmative Action for Workers with Disabilities (b)(32) FAR 52.222-37, Employment Reports on Veterans (b)(33) FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (b)(38) FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (b)(42) FAR 52.225-13, Restrictions on Certain Foreign Purchases (b)(48) FAR 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (b)(51) FAR 52.239-1, Privacy or Security Safeguards 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.247-34, F.O.B. Destination 52.252-2, Clauses Incorporated By Reference The following FAR clauses apply and appear in full text (complete fill-ins if required): 52.252.1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffar1.htm http://farsite.hill.af.mil/VFDFAR1.HTM The following clauses from the Department of Defense Supplement (DFARS) apply to this synopsis/solicitation: 252.203-7000, Requirements Relating to Compensation of Former DOD Officials 252.204-7006, Billing Instructions 252.211-7003 ALT I, Item Identification and Valuation 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.243-7001, Pricing of Contract Modifications 252.246-7000, Material Inspection and Receiving Report Army Contracting Command - Warren clauses: 52.201-4000, TACOM - WARREN OMBUDSPERSON Information regarding the TACOM-Warren Ombudsperson is located at the website http://contracting.tacom.army.mil/acqinfo/ombudsperson.htm 52.204-4009, MANDATORY USE OF CONTRACTOR TO GOVERNMENT ELECTRONIC COMMUNICATION (a) All references in the contract to the submission of written documentation shall mean electronic submission. All electronic submissions shall be in the formats and media described in the website: http://contracting.tacom.army.mil/acqinfo/ebidnotice.htm (b) This shall include all written unclassified communications between the Government and the Contractor except contract awards and contract modifications which shall be posted on the internet. Return receipt shall be used if a commercial application is available. Classified information shall be handled in full accordance with the appropriate security requirements. (c) In order to be contractually binding, all Government communications requiring a Contracting Officer signature must be sent from the Contracting Officer's e-mail address. The Contractor shall designate the personnel with signature authority who can contractually bind the contractor. All binding contractor communication shall be sent from this contractor e-mail address(es). (d) Upon award, the Contractor shall provide the Contracting Officer with a list of e-mail addresses for all administrative and technical personnel assigned to this contract. (e) Unless exempted by the Procuring Contracting Officer in writing, all unclassified written communication after contract award shall be transmitted electronically. 52.204-4016, ELECTRONIC CONTRACTING (a) All Army Contracting Command - Warren (DTA) solicitations and awards are distributed on the Army Contracting Command - Warren Procurement Network (ProcNet) Business Opportunities website (http://contracting.tacom.army.mil/opportunity.htm) and are no longer available in hard copy. The Technical Data Packages (TDPs) can be found in Section C under 52.211-4072 and other documents will be attachments or links included in the solicitation package on ProcNet. (b) You may need to use special software to view documents that we post on ProcNet. This viewing software is freeware, available for download at no cost from commercial websites like Microsoft and Adobe. In cases where such software is required, we provide a link from ProcNet to the commercial site where the software is available. Once you arrive at the software developer's site, follow its instructions to download the free viewer. You can then return to the ProcNet. (c) Unless directed to do otherwise in Section L of this solicitation, you are required to submit your offer, bid, or quote electronically, via the Army Single Face to Industry (ASFI) Online Bid Response System (BRS). For detailed information about submitting your offer electronically, please see http://contracting.tacom.army.mil/acqinfo/ebidnotice.htm. (d) Requirements for the online ASFI bid submission: (1) You must be registered in the System for Award Management (SAM) at www.sam.gov (a Federal Government owned and operated free web site) and have a CAGE Code and CCR Marketing Partner Identification Number (MPIN). (2) If you found the solicitation on ProcNet, use the following link to the Start Bid Page on the ASFI BRS website for this solicitation: https://acquisition.army.mil/asfi/solicitation_view.cfm, Solicitation Number: 0010337152 (3) If you found the solicitation by searching on ASFI, you can start the online bidding process by using the Start Bid button on the ASFI Solicitation View page. You may also access the ASFI BRS by going to https://acquisition.army.mil/asfi/ and clicking on the Contracting Opportunities Search to find the solicitation. (4) Once in the ASFI BRS, you will be asked to enter basic information and will then be directed to upload one or more files containing your offer and information required by the solicitation. (5) You will receive a confirmation of your bid upon completion of the bid submission process. (6) You can find detailed BRS user instructions on the ASFI website at https://acquisition.army.mil/asfi/BRS_guide.doc. (e) Note to offerors: Your attention is called to the solicitation closing date and time as stated on the cover page of this solicitation, local time for the Army contracting Command - Warren, (DTA), Michigan. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, so as to be received by the Government office designated in the solicitation by the time specified. It is the offeror's responsibility to ensure its proposal is received by the date and time specified on the cover page of this solicitation. In accordance with FAR 15.208, if your proposal was not received at the initial point of entry to the Government infrastructure (in this case, received through ASFI) by the exact date and time specified on the cover page of this solicitation, it will be determined late. Proposal, as the term is used here, means ALL volumes and/or parts of the proposal. Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned to submit their proposals allowing adequate time for submission. Solicitations may remain posted on the AFSI Open Solicitation Web page after the solicitation closes. Even though the system will allow you to submit a proposal after the closing date/time, your proposal will be considered late and may not be considered for award. If you are responding to a Request for Proposal, your offer will not be considered if it is submitted after the closing date and time unless one of the exceptions is met at FAR 15.208(b). If you are responding to a Request for Quotation, your quote may be considered if it is received after the closing date, and it will not unduly delay award. (f) Any award issued as a result of this solicitation will be distributed electronically. Awards and modifications posted on ProcNet represent complete OFFICIAL copies of contract awards and will include the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of our intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or Pricing data/information. If you object to such release in the base contract or contract modifications, and you intend to submit an offer, notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for your objection consistent with the provisions of FOIA. A release determination will be made based on rationale given. (g) If you have questions or need help using ProcNet, call our E-Commerce Contracting Help Desk at (586) 282-7059, or send an email to usarmy.detroit.acc.mbx.wrn-web-page-request@mail.mil. If you have questions about the content of any specific item posted on the ProcNet, please call the contract specialist or point of contact listed for the item. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center website at http://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenters.aspx to find a location near you. 52.204-4024, NOTICE OF RANDOM ANTITERRORISM MEASURES PROGRAM (RAMP) AT THE DETROIT ARSENAL In accordance with AR 525-13, Contractor personnel working on an installation are subject to participation in Installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc). 52.209-4011, CONTRACTOR RESPONSIBILITY AND ELIGIBILITY FOR AWARD (a) We may award up to one contract to the offerors that: (1) submit the lowest evaluated offer if award is based on price only, or the offer that provides the best value to the Government if factors in addition to price are identified elsewhere in this solicitation, and (2) submit a bid or proposal that meets all the material requirements of this solicitation, and (3) meet all the responsibility criteria at FAR 9.104. (b) To make sure that you meet the responsibility criteria at FAR 9.104 we may: (1) arrange a visit to your plant and perform a preaward survey; (2) ask you to provide financial, technical, production, or managerial background information. (c) If you don't provide us with the data we ask for within 7 days from the date you receive our request, or if you refuse to have us visit your facility, we may determine you nonresponsible. (d) If we visit your facility, please make sure that you have current certified financial statements and other data relevant to your bid or proposal available for our team to review. 52.212-4003, ALL OR NONE--COMMERCIAL ITEM ACQUISITION (SEP 1996) This provision serves as an addendum that modifies paragraph (h) of FAR 52.212-1, entitled INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS. Paragraph (h) is modified to say that you must offer to provide the total quantity of the items in this solicitation. Only one award will be made as a result of this solicitation. Offers submitted for less than the total quantities of all the items in this solicitation will not be considered for award. 52.214-4000, ACKNOWLEDGEMENT OF AMENDMENTS Acknowledge all the amendments you've received from us by identifying the amendment number and its issue date in the box below: : : : : Amendment Number : Date : : : : : : : : : : : : : : : : : : : : : : : : : : : : 52.232-4000, Contracting Officer's Authority (APR 2006) The Contracting Officer is the only person authorized to approve additions or changes in any of the requirements under any contract, resulting from this solicitation, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event that the contractor effects any change at the direction of any person other than the Contracting Officer, such change shall be solely at the risk of the contractor. (See General Provision, entitled: "Notification of Changes," FAR 52.243-7 or paragraph (c) of FAR 52.212-4). 52.242-4007, WIDE AREA WORKFLOW (WAWF), CODES, AND DESIGNATED ACCEPTORS AUG/2012 The contractor shall use WAWF to electronically process invoices for payment and receiving reports. The contractor shall register to use WAWF and take the Web-based training at https://wawf.eb.mil. Direct any questions relating to the system and vendor training to the Ogden Help Desk at 866-618-5988. To properly route an invoice and receiving report through WAWF, the contractor shall indicate the following when prompted: 1. Select the appropriate type of invoice as indicated below. It is imperative that contractors select the proper type of invoice. Improper selection of an invoice type will result in the delay of a payment or the rejection of an invoice submittal. Invoice and Receiving Report Combo (Supplies) Use for contracts that are entirely for supply requirements or for contracts that are predominantly for supply requirements but also includes minimal service line items. Invoice 2-in-1 (Services) Use for contracts that are entirely for service requirements. 2. Use the following DoDAAC (Department of Defense Activity Address Code) codes when prompted: • Your firm's CAGE Code: (found in Block 15A of SF 33; Block 17a of SF 1449; Block 14 of SF 1442; Block 7 of SF 26) (Indicate) • Issue and Admin DoDAAC Code: (found in Block 7 of SF 33; Block 9 of SF 1449; Block 7 of SF 1442; Block 5 of SF 26) (Indicate) • Ship-To DoDAAC Code: (if deliverables are involved) (found in Section B of the contract where SF 33, SF 1442, or SF 26 is the cover page; Block 15 of SF 1449) (Indicate) • Accept-By DoDAAC Code: (Indicate) • Payment DoDAAC Code: (found in Block 25 of SF 33; Block 18a of SF 1449; Block 27 of SF 1442; Block 12 of SF 26) (Indicate) 3. Include the Purchase Request Number as specified in each Contract Line Item Number (CLIN). This number can be found at the bottom of the extended description of each CLIN. NOTE: The purchase request number may be different for each CLIN. 4. Indicate the proper Unit of Measure as specified in each CLIN. Failure to indicate the proper Unit of Measure will lead to vendor pay issues. 5. Indicate the following Acceptor, Alternate Acceptor, and Contract Specialist when the WAWF system prompts for "additional e-mail submission" after clicking "Signature". • Primary Acceptor Name: (Indicate) • Primary Acceptor e-mail: (Indicate) • Alternate Acceptor Name: (Indicate) • Alternate Acceptor e-mail: (Indicate) • Contract Specialist Name: (Indicate) • Contract Specialist e-mail: (Indicate) To track the status of an invoice, in WAWF click on the link, "Pay Status" (myInvoice-External link) found under the tab named "Lookup" or by going to https://myinvoice.csd.disa.mil/index.html. If the payment office indicated in the contract is Columbus, direct any payment related questions to the Defense Finance Accounting Services (DFAS) Columbus at 800-756-4571. If the payment office is other than Columbus, contact the contract administrator for the customer service phone/fax numbers.
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