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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 29, 2016 FBO #5424
DOCUMENT

R -- VA/DoD Operations Agreement Logical Follow On SPECTRUM TOPR 0095 - Attachment

Notice Date

9/27/2016
 

Notice Type

Attachment
 

NAICS

541611 — Administrative Management and General Management Consulting Services
 

Contracting Office

Strategic Acquisition Center - Frederick;Department of Veterans Affairs;321 Ballenger Center Drive, Suite 125;Frederick MD 21703
 

ZIP Code

21703
 

Archive Date

10/29/2016
 

Point of Contact

Allen L Smith
 

E-Mail Address

9-6448<br
 

Small Business Set-Aside

N/A
 

Award Number

VA798-11-D-0122
 

Award Date

9/14/2016
 

Description

Justification for an Exception to Fair Opportunity [Prepared in accordance with FAR 16.505(b)(2)(ii)(B)] 1.Contracting Activity:Department of Veterans Affairs Office of Acquisition Operations Strategic Acquisition Center- Frederick 321 Ballenger Center Drive, Suite 125 Frederick, MD 21703 2.Action Being Approved: This justification is for a six months, sole source, firm fixed price order against the Services for Program Excellence and Corporate Transformation Umbrella (SPECTRUM) contract VA798-11-D-0122 with Booz Allen Hamilton for policy, training, and program/ project management support for the standing-up of the Joint Veterans Affairs-Department of Defense Health Care Facility (VA-DoD HCC) known as the General William H. Gourley Federal Outpatient Clinic between the VA Palo Alto Health Care System (VAPAHCS) and DoD. 3.Description of the Supplies or Services: The proposed action is to provide professional services to assist the VAPAHCS with implementation and approvals of policies between DoD and VA, as well as training of clinic staff personnel. This training will provide cultural awareness to ensure Veteran/military focused customer service is provided to current military and Veterans. Materials will be provided for future sessions instructed by government personnel. Work will include the SPECTRUM task area of program/project management support, change management/transition, policy, and training. The work requires a combination of On-site and Off-site Principal, Program Management, Project Management, Trainer, Management Analyst, and travel as necessary and approved. The estimated value of the acquisition, based on historical data from the previous task order, is $362,867.85 for six months of performance. The current task order, VA798-11-D-0122 VA119A-13-J-0281, expires on September 29, 2016. This task order will have a period of performance of September 12, 2016 through March 11, 2017, so that the training preparation activities can begin as soon as practicable. 4.Statutory Authority: The statutory authority permitting an exception to fair opportunity is Section 41 U.S.C. § 4106(c)(3), as implemented by the Federal Acquisition Regulation (FAR) 16.505(b)(2)(i)(C), titled "The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order." 5.Rationale Supporting Use of Authority Cited Above: The work required under the next task order is a continuation of activities currently performed under the existing (previously competed) task order. Issuing a logical follow-on order to the previously competed order will avoid disruption of service, duplication of cost to the Government not expected to be recovered through competition, transition delays, and increased costs and therefore is in the interest of economy and efficiency. Using a logical follow-on to continue the VAPAHCS support services, results in the highest likelihood of success and lowest program risk. The Contractor is currently assisting the Government in the implementation of the Agreement between VA and DoD and associated Policy implementation, and working with Gourley Clinic frontline staff in implementing sustainable clinical, cultural, and change management transformations. Any lapse would be unacceptable, and could result in negative operational impacts and potential delay in bringing the Clinic to full operational status. Utilization of an alternate contractor unfamiliar with direction and work requirements associated with the VA/DoD joint effort would result in delays, avoidable transition issues, productivity losses and an increased risk of poor clinical support to VAPAHCS Veterans and Service Members. Following the current work with a six month logical follow on will allow the Government to recognize resulting efficiencies. The contractor personnel will continue to provide management, policy, and change management/transition support in the area of government health care, which has been important in helping VAPAHCS to establish policy with DoD, train existing and new staff, and stand-up the joint clinic. Continuity is vital in avoiding any progress set-backs until the Clinic is functional. 6.Fair and Reasonable Cost: See the "Justification Signatures" section of this document for the Contracting Officer's determination that the anticipated cost to the Government will be fair and reasonable. 7.Other Facts Supporting the Justification: The SPECTRUM Base IDIQ Performance Work Statement (PWS) provides in section 8, Task Order Proposal Request (TOPR) Procedures, paragraph (a)2c that Awardees will not be given a fair opportunity to be considered for task order which are expected to exceed $3,000 when the CO determines that: The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to a task order already issued under the contract, provided that all Awardees were given fair opportunity to be considered for the original order. For the purposes of this solicitation the CO may negotiate a sole source logical follow-on task order with the current contractor providing previously competed services ¦When deciding whether to negotiate a sole source logical follow-on task order with the current contractor, consideration will be given to the contractor's past performance, continuity of services, and price. The previous task order for these services was competed among all SPECTRUM IDIQ contract holders by issuing the TOPR and providing fair opportunity to all six SPECTRUM contractors. Booz Allen Hamilton provided the best value quotation. The Government anticipates that a competition for the same services on SPECTRUM would: 1) be disruptive to those projects in progress, and 2) yield the same competitive outcome given BAH's enhanced experience with and knowledge of the program. Past Performance: Booz Allen Hamilton has provided support in a greater than acceptable fashion throughout the previous task order PoP. The logical follow on order value, at $362K, is within the remaining SPECTRUM ceiling. 8.Actions to Remove Barriers to Competition: The Government does not anticipate a follow on competition for these same services following completion of this 6 month logical follow-on task order. New requirements that arise upon bringing the Gourley Clinic online will be handled on a case by case basis, and will include strategies supported by associated market research. In accordance with FAR 5.301 and 16.505(b)(2)(ii)(D)(1), the Government will publish a notice within 14 days of award on Federal Business Opportunities (FBO) and the justification will be posted and made publicly available for a minimum of 30 days. 9. Technical and Requirements Certification: data which form the basis for this justification, confirmed accurate and complete. 10. Certification of Accuracy and Completeness/ Cost Determination/ Approval a.Justification is certified accurate and complete. b.The anticipated price to the Government for this contract action will be fair and reasonable based on established rates from the task order and a comparison to recent historical pricing data. c.This acquisition of follow-on support to the current VA/DoD Operations Agreement Task Order was approved on September 1, 2016 an other than fair opportunity basis pursuant to the authority cited in paragraph 4 above.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/c8a3b347623534cee57f25e9e7fc3585)
 

Document(s)

Attachment
 

File Name: VA798-11-D-0122 VA119A-16-J-0295 VA798-11-D-0122 VA119A-16-J-0295_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3028558&FileName=VA798-11-D-0122-004.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3028558&FileName=VA798-11-D-0122-004.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04289636-W 20160929/160927235357-c8a3b347623534cee57f25e9e7fc3585 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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