SOLICITATION NOTICE
X -- Yellow Ribbon Post Mobilization Event
- Notice Date
- 10/3/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Colorado, Attn: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, Colorado, 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-17-T-0001
- Archive Date
- 11/5/2016
- Point of Contact
- Carlos A. Castillo, Phone: 7202504033
- E-Mail Address
-
carlos.a.castillo8.civ@mail.mil
(carlos.a.castillo8.civ@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-82. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-17-T-0001 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for event space, lodging, and meals for the Yellow Ribbon Post Deployment Event POP 29 October, 2016 ***If event is being contracted through a third party, a representative from your organization (paid employee on your staff) must be present during the entire event without exception. NOTE FAR Clause 52.232-18, Subject to Availability of Funds the following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-16, Commercial and Government Entity Code Reporting Clause at 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.219-6, Notice of Total Small Business Set Aside; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, Equal Opportunity for Veterans; 52.222-37, Employment Reports on Veterans; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act- Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following additional DFAR clauses apply to this acquisition; DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel Clause at DFAR 252.203-7000, Representations Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.203-7999(DEV) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION) CD 2015-O0010 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.209-7992(DEV) Representation bu Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under any Federal Law-Fiscal Year 2015 Appropriations (DEVIATION) CD 2015-O005 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7006, Wide Area Workflow Payment Instructions Clause at DFAR 252.232-7010, Levies on Contract Payments Solicitation Closes Friday, 21 2016 at 10:AM MDT All quotes must be received electronically by e-mail to carlos.a.castillo8civ@mail.mil by the closing date and time. All questions must be email to address listed above Award information All responsible quotes received by the closing date and time will considered for award Responsible quotes will be formatted to match solicitation contract line item numbers (CLINS). To be eligible for award for this solicitation The following factors shall be used to evaluate offers. Technically capability, price socioeconomic status, and item characteristics and company initiatives supporting environmental protection programs All evaluation factors other than price, when combined, are approximately equal price. Open market pricing is required. COLORADO ARMY NATIONAL GUARD YELLOW RIBBON EVENT 29 October 2016 Scope of Work for COARNG Yellow Ribbon Pre-Mobilization Event Requirements: Location must be a full service hotel or conference center that provides or allows catering, with hotels within close proximity; preferred location is within the Denver Metro area, the Denver Tech Center (DTC), south to include Parker and Lone Tree areas. CLIN0001 - Meeting Space / Breakout Room - 7 Rooms. Room 1: General session from 7:00am - 5:00pm, 29 October 2016. Room for approximately 185 attendees. Room set up with round tables for 6 to 8 personnel, crescent style. Three 6-8 foot table with 2 chairs each in main lobby area or outside of general session area for sign- in/registration. Continuous self-service ice water, coffee and tea included in room. Complimentary WiFi included in room. If available, please provide time for set up in the afternoon or evening of 28 October 2016. Room 2: Breakout room from 7:00am - 5:00pm, 29 October 2016. Room for approximately 30 attendees. Room set up with round tables for 6 to 8 personnel, crescent style. One 6-8 foot table with 2 chairs in main lobby area or outside of room for sign-in/registration. Continuous self-service ice water, coffee and tea included in room. Rooms 3: Breakout room from 12:00pm - 5:00pm, 29 October 2016. Room for approximately 55 attendees. Room can be set up theater style or in rounds. Complimentary continuous beverage service of ice water during hours of use. Room 4: Youth activity room for ages 6-12 from 7am - 5pm, 29 October 2016. Room for approximately 20 attendees, set up with round tables for 5 - 8 personnel. Self-serve beverage of ice water and lemonade, with cost to be included in the room rate. Room must be in close proximity to restrooms. If available, please provide time for set up in the afternoon or evening of 28 October 2016. Room 5: Youth activity room for ages 13-18 from 7am - 5pm, 29 October 2016. Room for approximately 15 attendees, set up with round tables for 5 - 8 personnel. Self-serve beverage of ice water and lemonade, with cost to be included in the room rate. Room must be in close proximity to restrooms. Preferably next to room 3. If available, please provide time for set up in the afternoon or evening of 29 October 2016. Room 6: Childcare room for ages 0-5 from 7am - 5pm, 29 October 2016. Room for approximately 15 kids and 3 adults. If it's a meeting room, it must be in close proximity to restrooms, must have refrigerator and microwave in room. If it's a Hospitality Suite(s), must be able to remove furniture at the discretion of childcare provider; must have refrigerator and microwave in room. If available, please provide time for set up in the afternoon or evening of 28 October 2016. Room 7: Counseling/Staff room from 7am - 5pm, 29 October 2016. Room/board room for one- on-one counseling and staff. Vendor area. Space must be available in either a stand‐alone room or in the hallways located near the general assembly area and be able to accommodate up to 15 vendor tables. Tables must be 6‐8 foot, draped, with two chairs each. If hallways are utilized, there must be enough space for the vendors to sit behind the table or to the side of the table and for foot traffic through the hallway not to be impeded. If vendor space is to be accomplished in a separate room, the room must be next to or near by the general assembly area. Hallway space is preferred over a separate room. CLIN0002 - Lodging. Approximately 25 rooms. 15 rooms for one night master billed, checking in 28 October 2016 and checking out 29 October 2016; 5 rooms for two nights mastered billed, checking in 28 October 2016 and checking out 30 October 2016. Final numbers and rooming list will be provided NLT 5 days prior to event. Must allow for 20% attrition up or down. Request late checkout time of 1pm. Note: The Federal Government is tax exempt. For the hotel rooms, please only provide the room rate without any taxes or resort fees included. If the regular lodging rate is lower than government per diem, please provide the lower of the two rates. All resort fees and gratuities must be waived. Must allow for a 20% attrition. ***** Individual billed rooms are NOT to be included on contract; they are listed for holding purposes only. For individually billed rooms, the attendee will pay for all room charges. Please indicate if each individual needs to call to make personal reservations. CLIN0003 - Meals **Adult Meals: This amount should be all inclusive and should not exceed government per diem rate for your area. It should exclude any taxes, gratuities and service fees, and should reflect a flat rate per person. Per diem rates can be found at http://www.gsa.gov/portal/category/100120. The vendor quoting needs to be flexible with the total number of meals as the number may shift up or down. A final headcount will be provided no later than 4 days prior to the event and the contract/purchase requisition will be modified to reflect the actual head count. Below reflects an estimate of the number of meals needed. Beverages to be included. Once notified of contract being awarded, the Banquet Manager must provide a per diem selection menu to customer prior to Banquet Event Order (BEO) being completed and must be willing to provide for special dietary needs at customer's request (vegetarian, kosher, etc.). Hotel must provide BEO for review/changes NLT 21 October to allow time for changes. Adult Breakfast. 29 October 2016, 7:30am - 9:30am, breakfast buffet for 215 adults. Meals served in general session area for approximately 185 adults; and 30 adult meals in breakout room 2, unless rooms are close by and meals are set up in the hall. Beverages to remain out until consumed. Adult Lunch. 29 October 2016, 12:00pm - 2pm, lunch buffet in for 215 adults. Meals served in general session area for approximately 185 adults; and 30 adults meals in breakout room 2, unless rooms are close by and meals are set up in the hall. Beverages to remain out until consumed. **Children meals per 14 FAM 572.3-4 (2)(3), should not exceed 50% of the adult government per diem rate for youth 11 years of age and under, and 75% of the adult government per diem rate for children 12 years of age and older. Must be able to provide meals in youth area and be able to deliver meals to childcare suites if requested. ***Meals for ages 0-5 must be child friendly to include dry cereal & milk, fruit cups, bananas, French toast, yogurt; chicken nuggets, pizza, French fries, macaroni and cheese, grill chess, etc. (no peanut products). Beverages to be included in all meals. *Please note that these are the rates set by the government, if you provide free meals for children ages 0-5, please indicate. Children Breakfast. 29 October 2016, 7:30am - 9:30am, buffet breakfast in youth area for approximately 35 youth ages 6-18. Beverages to remain out until consumed. Breakfast for ages 0-5 to be delivered to childcare room/suite, for 20 children, please see note above*** Children Lunch. 29 October 2016, 11:30am - 1:30pm, lunch buffet in youth area for approximately 35 youth ages 6-18. Beverages to remain out until consumed. Lunch for ages 0-5 to be delivered to childcare room/suite, for 20 children, please see note above*** * Service fees, if applicable, must be included in meeting room cost and not listed as a separate expense. This applies to service fees for meals. ** Taxes, gratuities, and resort fees must be excluded. ***If event is being contracted through a third party, a representative from your organization (paid employee on your staff) must be present during the entire event without exception. SUMMARY OF ITMES TO BE QUOTED: (Please do not include any taxes, gratuities, or resort fees. Meals must be all inclusive at the per diem rate; any service fee must be included in the meeting room cost). MEETING SPACE 29 October 2016 Set Up Room Being Reserved Total General Session 7am - 5pm Rounds, crescent style for 185 adults Breakout Room 1 7am - 5pm Rounds, crescent style for 30 adults Breakout Room 2 12pm - 5pm Class room style for 65 adults Youth Room 1 7am - 5pm Rounds for 20 youths & 3 adults Youth Room 2 7am - 5pm Rounds for 15 youths & 2 adults Childcare Room 7am - 5pm 2 rounds, empty space for pack & plays & toys Counseling/Staff Room 7am - 5pm 1 table w/10 chairs LODGING Number of Rooms Cost Per Room Total 28 October 2016 20 Rooms 29 October 2016 5 Rooms MEALS # Breakfast Cost Per Meal Lunch Cost Per Meal Total Adult Meals 430 Youth Ages 12 & Up 15 Youth Ages 6 - 11 20 Youth Age 5 6 Youth Age 4 4 Youth Age 3 2 Youth Age 2 3 Youth Age 1 2 Youth Age 0 3 Miscellaneous Charges Each Total Parking - Per Car WiFi Name of Venue: Address of Venue: Point of Contact: Office Number: Email address: Work cell: CAGE CODE: DUNS NUMBER: Federal Tax ID #: **Must be registered in SAM to be awarded government contract, https://www.sam.gov/. The System for Award Management (SAM) is an official website of the U.S. government. SAM consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO cost to use SAM. Register to do business with the U.S. government for free directly from this site. Find free help with your SAM registration on our HELP tab, including user guides, videos, and FAQs. **Payment-Payment terms and schedule etc. • Vendor/Contractor must Invoice through Wide Area Workflow (WAWF) • Vendor must be registered in WAWF in order to submit an invoice, https://wawf.eb.mil/
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-17-T-0001/listing.html)
- Place of Performance
- Address: USPFO for Colorado, ATTN; Mail stop Stop # 66 South Aspen Street, Building 1005, Aurora Co 80011-9511, Aurora, Colorado, 80011, United States
- Zip Code: 80011
- Zip Code: 80011
- Record
- SN04296231-W 20161005/161003234403-ef6fef7ba28562f38bcb30a576a2abe5 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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