Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 05, 2016 FBO #5430
DOCUMENT

68 -- 674-17-1-5206-0003 E-85 Unleaded Fuel for Station Vehicles for Temple and Waco VA's(Services) - Attachment

Notice Date

10/3/2016
 

Notice Type

Attachment
 

NAICS

324110 — Petroleum Refineries
 

Contracting Office

Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
 

ZIP Code

78229
 

Solicitation Number

VA25717Q0004
 

Response Due

10/7/2016
 

Archive Date

11/6/2016
 

Point of Contact

Bobby Thornton
 

E-Mail Address

Thornton@va.gov<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

The Network Contracting Office 17 intends to award a firm-fixed price contract in accordance with FAR Part 12, Acquisition of Commercial Items for the purchase of 1 temple job: U-87 1 FUEL REPLENISHMENT FOR THE CENTRAL TEXAS VA's TEMPLE AND WACO ***Unleaded Fuel U-87 E-10 "87 Octane Regular Gasoline"*** Base + Plus 2 Option Years Base Year = 15 January 2016 to 14 January 2017 Delivery Locations: 1. OLGIN E. TEAGUE VA Medical Center 1901 Veterans Memorial Drive Temple TX 76504 2. DORIS MILLER VA Medical Center 4800 Memorial Drive Waco TX 76711 1. GENERAL INFORMATION 1. 1. VA Hours of operation: Regular hours: Monday - Friday, 8:00 a.m. To 4:30 p.m. After Hours: Times may vary and must be scheduled with Contracting Officer Representative (COR). 1.2. Contractor shall provide 90 % of all fuel/ services to refuel VA Facility tanks in Temple and Waco. 1.3. If a spillage occurs, the contractor will be responsible for notifying the COR as well as the GEMS Coordinator and then cleaning up all excess fuel as well as removing waste for the site. 1.4. Unfavorable conditions exist, so no 18 Wheeler tanker trucks will be allowed to pump fuel on station due to limited maneuvering ability. All tanker trucks shall not have at maximum tank over 2,000 gallon capacity. All pump trucks must have a metering device on the truck for verifications when fuel is supplied to the facility. 1.5. All Invoices must be submitted to Austin Finance correct purchase order number or the process will not be processed for payment (Phone: 1-877-353-9791). 1.6 Price will be determined using OIL Price Index Information Service (O.P.I.S) - Austin Texas + % profit at 12 noon Central Standard Time of day of delivery. All of the OPIS U-87 Unleaded Fuel products are understood to include lubricity. It is understood by the Veterans Affairs that U-87 Unleaded Fuel typically is 0.25 to 0.35cts higher than clear prices to recoup the charge for the unleaded fuel process. It shall be the contractor's burden to provide the Oil Price Index Information Survey for the day by 12 Noon on invoice receipt as well as match the meter on th vehicle. (If information is not included on fuel receipt, the invoice process to Austin Finance process center will be rejected by COR). 2. GENERAL REQUIREMENTS 2.1. Delivery of Regular unleaded gasoline U-87 E-10 "87 Octane Regular Gasoline". 3. GENERAL REQUIREMENTS 3.1. The truck MUST be capable to maneuver between 14 different locations on the Temple facility and 13 locations on the Waco facility. 3.2. Multiple drop-off locations will be required for quantities of 2,000 gallons. 4. FUEL DELIVERY COORDINATION EFFORTS: 4.1. The contractor must deliver fuel within 48 hours after being notify by phone, via-fax or email from the medical centers. 4.2. All deliveries must be made between the hours of 8:00 am (0800 hours) to 4:00 pm (1600 hours) Monday through Friday; no fuel deliveries will be maybe on US Federal Holidays unless authorized as an emergency. The point of contact for this contract will be the COR or Designee. 5. REQUIRED DELIVERY DOCUMENTS: 5.1. Contractor must supply two copies of the delivery tickets of the Bill of Lading to the contract COR or Designee. 5.2. The delivery quantity shall be verified against the metered readings of the pump truck. 5.3. In the event the requested delivered quantity by the COR does not match the reading of the metered pump truck, corrections will be made in writing by the COR or Designee and signed by the delivery truck driver. 5.4. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.I.S). It is the contractor's burden to provide the Oil Price Information Survey for the day (12 PM Central Standard Time of day of delivery Per Attachment A). 5.5. The delivery ticket shall provide the contractors name, address, type of fuel and actual delivered quantities, and purchase order number (C- number), subject to verification by the COR or Designee. 5.6. The VA Medical center shall only authorize payment for the actual (net) quantity delivered. 5.7. In the event of a Central Texas VA Medical Center emergency, the contractor must have the capability to deliver fuel within 24 hrs. 6. REQUIRED DELIVERY DOCUMENTS: 6.1. The usage quantities contained on "Attachment A" pricing are estimated only. No commitment of any kind is made concerning actual quantities acquired during the contract term. 6.2. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.S.I). 6.3. All prices offered shall indicate cost for the delivery to designated facility storage tank locations. 6.4. The VA Medical Center will request deliveries of 2,000 gallons only, unless greater quantities are agreed in advance prior to the delivery. 7. TECHNICAL REQUIREMENTS: 7.1 Contractor shall follow all current Federal, State, and local/city regulations governing the operation, transportation and delivery of fuel. 7.2. For a reference of laws reference the following links: 1. http://www.tceq.state.tx.us/implementation/air/sip/cleandiesel.html 2. http://deldot.gov/mfta/pdf/fed_dyed_fuel_law.pdf 3. http://nlquery.epa.gov/epasearch/epasearch?typeofsearch=area&queryt ext=fue l+delivery&fld=swerust&areaname=Underground+Storage+Tank&areacontac ts=http %3A%2F%Fwww.epa.gov%2Foust%2Fouscont.htm&areasearchurl=&result_temp late=ep Press return to continue, uparrow (^) to exit: afiles_default.xsl&filter=samplefilt.ht 4. http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div5&view= text&no de=16:1.0.1.3.30&indo=16 7.3. Delivery truck must have a method of controlling vapors while unloading above ground tanks per OSHA and EPA Regulations. 8. FACILITY RULES: 8.1. The safety of our Veterans is the first priority to any operation taking place on our facilities. 8.2. Any contract personnel involved with the delivery of the fuel shall bring NO Firearms onto any of the Veterans Affairs Properties per Federal Laws and Regulations. 8.3. All delivery truck drivers and personnel must wear a visible identification badge with the companies name and logo while on VA and Federal Property which is REQUIRED. 8.4. All delivery's shall be made through a specific Gate for patient safety, this Gate will be defined when order is called in. 9. FACILITY RULES: 9.1. The contractor shall be responsible for cleanup of all spillage during the delivery and/or pumping process and shall take immediate action to properly contain and clean-up the spillage in accordance with applicable Federal, State and City Laws and Regulations or Ordinances. 9.2. The contractor shall also notify our GEMS coordinator of any spillage, and spillage clean-up will be the priority of the contractor. The COR can supply this information when requested. 1 YR 2 Option Year 1 = 15 January 2017 to 14 January 2018. Option Year 2 = 15 January 2018 to 14 January 2019. 1 YR TOTAL COST: $ This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The solicitation number is VA257-17-Q-0004. This acquisition is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89, effective August 15, 2016. The associated North American Industrial Classification System Code (NAICS) for this procurement is 324110 with a SDVOSB, VO and small business standard of 1000 employees. This acquisition is solicited as a 100% set-aside for SDVOSB, VO and small business. "This procurement is for new Equipment ONLY; no remanufactured or "gray market" items. All Equipment must be covered by the manufacturer's warranty." Responses to the solicitation are due by 7 Oct 2016 11:00PM Central Time (CT) via e-mail: bobby.thornton@va.gov. Requirements The vendor shall be responsible for delivering and providing Unleaded Fuel (E-85) to Central Texas VA Health Care Facilities in Temple and Waco for facility vehicles. The vendor shall provide the VA COR with a completed summary report of all tanks filled and how many gallons pumped for verification against metered pumps on the pump truck. The COR or Designee will sign off if conditions are acceptable and not if unacceptable. All service shall be provided at the Central Texas Veterans Health Care Facilities at 4800 Memorial Drive, Waco, Texas 76711 and 1901 Veterans Memorial Drive, Temple, Texas 76504. The vendor shall provide all transportation and fuel to perform this job. The contractor shall be familiar with all of the terms, conditions, and requirements herein contained with warranty items and conditions. Project Requirements New Work - Base Bid E-85 Vehicle Fuel Replenishment for the Central Texas VA Facilities Temple/Waco Delivery locations: 1. OLGIN E. TEAGUE VA Medical Center 1901 Veterans Memorial Drive Temple TX 76504 2. DORIS MILLER VA Medical Center 4800 Memorial Drive Waco TX 76711 1. GENERAL INFORMATION 1. 1. VA Hours of operation: Regular hours: Monday - Friday, 8:00 a.m. To 4:30 p.m. After Hours: Times may vary and must be scheduled with Contracting Officer Representative (COR). 1. GENERAL INFORMATION 1. 1. VA Hours of operation: Regular hours: Monday - Friday, 8:00 a.m. To 4:30 p.m. After Hours: Times may vary and must be scheduled with Contracting Officer Representative (COR). 1.2. The contractor shall provide 100% of all fuel services to refuel VA Facility tanks for Temple and Waco or their contract will be terminated. Using a subcontractor doesn't constitute fuel services for the contractor. The contractor named on the contract must be the supplier of the E-85 Unleaded Fuel. 1.3. If a spillage occurs, the contractor shall be responsible for notifying the COR of the spillage so that COR can notify the GEMS Coordinator. Also, the contractor will be responsible for cleaning up all excess fuel as well as removing all excess waste from the site at no cost to the VA. 1.4. Contractor shall not deliver more than 1,000 gallons per tank at a delivery site because of the tanks thermal expansion which could cause an internal combustion explosion in the tank. 1.5. All Invoices must be submitted to Austin Finance correct purchase order number or the process will not be processed for payment (Phone: 1-877-353-9791). 2. GENERAL REQUIREMENTS 2.1.Contractor shall provide and deliver Unleaded Gasoline E-85 Unleaded Fuel to Central Texas Facilities (Temple/Waco) for station vehicles. 2.2.The contractor must notified POC for Waco and Temple to schedule deliveries and drop off locations. 2.2.1.Temple - Point of Contact is Chris Sebek, phone 254-534-0261 2.2.2.Waco - Point of Contact is Joseph Clark, phone 254-379-8139 2.3.This will be a base plus 2 option year contract with the right of the government not exercise the existing option years without any notification. 2.3.1.Base year - 1 October 2016 to 30 September 2017. 2.3.2.Option Year 1 -1 October 2017 to 30 September 2018. 2.3.3.Option Year 2 -1 October 2018 to 30 September 2019 3. FUEL DELIVERY COORDINATION EFFORTS: 3.1. The contractor must deliver fuel within 48 hours after being notify by phone, via-fax or email from the medical centers. 3.2. All deliveries must be made between the hours of 8:00 am (0800 hours) to 4:00 pm (1600 hours) Monday through Friday; no fuel deliveries will be maybe on US Federal Holidays unless authorized as an emergency. The point of contact for this contract will be the COR or Designee. 4. REQUIRED DELIVERY DOCUMENTS: 4.1. Contractor must supply two copies of the delivery tickets of the Bill of Laden to the contract COR or Designee. 4.2. The delivery quantity shall be verified against the metered readings of the pump truck. 4.3. In the event the requested delivered quantity by the COR does not match the reading of the metered pump truck, corrections will be made in writing by the COR or Designee and signed by the delivery truck driver. 4.4. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.I.S). It is the contractor's burden to provide the Oil Price Information Survey for the day (12 PM Central Standard Time of day of delivery Per Attachment A). 4.5. The delivery ticket shall provide the contractors name, address, type of fuel and actual delivered quantities, and purchase order number for the government contract (C- number), subject to verification by the COR or Designee. 4.6. The VA Medical center shall only authorize payment for the actual (net) quantity delivered. 4.7. In the event of a Central Texas VA Medical Center emergency, the contractor must have the capability to deliver fuel within 24 hrs. 5. REQUIRED DELIVERY DOCUMENTS: 5.1. The usage quantities contained on "Attachment A" pricing are estimated only. No commitment of any kind is made concerning actual quantities acquired during the contract term. 5.2. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.S.I). 5.3. All prices offered shall indicate cost for the delivery to designated facility storage tank locations. 6. TECHNICAL REQUIREMENTS: 6.1 Contractor shall follow all current Federal, State, and local/city regulations governing the operation, transportation and delivery of fuel. 6.2. For a reference of laws reference the following links: 1.http://www.tceq.state.tx.us/implementation/air/sip/cleandiesel.html 2.http://deldot.gov/mfta/pdf/fed_dyed_fuel_law.pdf 3.http://nlquery.epa.gov/epasearch/epasearch?typeofsearch=area&querytext=fuel+delivery&fld=swerust&areaname=Underground+Storage+Tank&areacontacts=http%3A%2F%Fwww.epa.gov%2Foust%2Fouscont.htm&areasearchurl=&result_template=epafiles_default.xsl&filter=samplefilt.ht 4.http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div5&view=text&node=16:1.0.1.3.30&indo=16 6.3. Delivery truck must have a method of controlling vapors while unloading above ground tanks per OSHA and EPA Regulations. 7. FACILITY RULES: 7.1. The safety of our Veterans is the first priority to any operation taking place on our facilities. 7.2. Any contract personnel involved with the delivery of the fuel shall bring NO Firearms onto any of the Veterans Affairs Properties per Federal Laws and Regulations. 7.3. All delivery truck drivers and personnel must wear a visible identification badge with the companies name and logo while on VA and Federal Property which is REQUIRED. 7.4. All delivery's shall be made through a specific Gate for patient safety, this Gate will be defined when order is called in. 8. FACILITY RULES: 8.1. The contractor shall be responsible for cleanup of all spillage during the delivery and/or pumping process and shall take immediate action to properly contain and clean-up the spillage in accordance with applicable Federal, State and City Laws and Regulations or Ordinances. 8.2. In the event of a spillage, the contractor shall notify the VA COR of any spillage so that the GEMS coordinator can be notified, and spillage clean-up will be the priority of the contractor. The COR can supply this information when requested. 9. FACILITY RULES: "Emergency Delivery can be provided within _____ hours' notice. "Business Name _____________________________________ "DUNS ________ "Business Phone # _______________ "Fax # _______________ "Email Address _____________________________ "Contractor's name (print) ______________________________ "Date _______________ Attachment A E-85 Unleaded Fuel for Station Vehicles Price will be determined using OIL Price Information Service (O.P.I.S) - Austin Texas + % profit at 12 noon Central Standard Time of day of delivery. POIS provide pricing for E-85 Unleaded fuel. All of the OPIS E-85 Unleaded Fuel products are understood to include lubricity. It is understood by the Veterans Affairs that E-85 Unleaded Fuel typically are 0.25 to 0.35cts higher than clear prices to recoup the charge for unleaded fuel process. It shall be the contractor's burden to provide the Oil Price Information Survey for the day by 12 noon on the Bill of Laden as well as invoice receipt and match the meter on the vehicle when delivered. (If the information is not on the fuel receipt, the fuel will be rejected and no restocking fee cost will be incurred by the VA. The same information should be supplied when the process is sent to Austin Finance process center for payment or it will also be rejected for payment too.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/VA25717Q0004/listing.html)
 

Document(s)

Attachment
 

File Name: VA257-17-Q-0004 VA257-17-Q-0004.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3037415&FileName=VA257-17-Q-0004-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3037415&FileName=VA257-17-Q-0004-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: OLGIN E. TEAGUE VA Medical Center;1901 Veterans Memorial Drive;Temple, Tx 76504;Waco TX 76711

Zip Code: 76504
 

Record

SN04296431-W 20161005/161003234617-9b30e5e5d73d315b221a6098007084bd (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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