SOURCES SOUGHT
R -- Exhibit Booth Services at the Society for Neurosciences Annual Meetings
- Notice Date
- 10/4/2016
- Notice Type
- Sources Sought
- NAICS
- 561920
— Convention and Trade Show Organizers
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 31 Center Drive, Room 1B59, Bethesda, Maryland, 20892, United States
- ZIP Code
- 20892
- Solicitation Number
- HHS-NIH-NIDA-SSSA-SBSS-17-005
- Archive Date
- 10/26/2016
- Point of Contact
- Lauren M. Phelps, Phone: 3015942490
- E-Mail Address
-
lauren.phelps@nih.gov
(lauren.phelps@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Request for Information/Sources Sought HHS-NIH-NIDA-SSSA-SBSS-17-005 Exhibit Booth Services at the Society for Neurosciences Annual Meetings Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support Simplified Acquisitions, 31 Center Drive, Room 1B59, Bethesda, MD 20892, UNITED STATES. Introduction: This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources, (2) whether they are small businesses; HUBZone small businesses, service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. Background: The annual Society for Neuroscience (SFN) exhibit program functions to further the education of scientists working in the field of neuroscience. Eighteen Institutes and Centers of the National Institutes of Health (NIH) participate in the SFN Annual Meeting and have consolidated their exhibit outreach program into one large, shared exhibit booth. This shared booth effectively and efficiently creates a "one NIH" message and improves communication and outreach to the research community. Purpose and Objectives for the Procurement: The purpose of this acquisition is to provide the National Institute of Neurological Disorders and Stroke (NINDS) Office of the Director (OD) with exhibition services to satisfy the overall exhibit booth display for the National Institute of Health (NIH) NINDS at the Society for Neurosciences Annual 2016 Meeting. Services shall include exhibit related furnishings, electricity, sign hanging labor, cleaning, and material handling/drayage for the 2500 square foot NIH exhibit space. Project Requirements: The Contractor shall provide exhibit support services for the 2500 square foot NIH exhibit at the Society for Neurosciences Annual Meeting 2016. The exhibit shall contain four (4) booth spaces with a 1600 square foot central booth and three side booths: a 600 square foot booth, a 200 square foot booth and a 100 square foot booth. Specifically, the contractor shall perform the following: 1.The Contractor shall furnish the central 1600 square foot booth space of the trans-NIH exhibit with twenty (20) barstools, three (3) round tables, and eight (8) waste baskets. The Contractor shall arrange for the exhibit for the NIH to have an exhibit space that creates an open gathering place on the show floor for professionals to review displayed material. 2.The contractor shall furnish the three side booths with a total of 42 chairs, 21 round tables, 7 wastebaskets, 2 barstools, carpet, padding, and electricity. These quantities reflect the total for all three booths together. 3.The Contractor shall clean the exhibit, inclusive of all four booths, each day by vacuuming or shampooing the carpet and emptying the wastebaskets. 4.The Contractor shall ensure that exhibit demonstration areas are not set on the aisle line of the NIH booths so that space remains to absorb spectators. Should spectators interfere with the normal traffic flow in the aisle or overflow into neighboring exhibits, the Government shall limit or eliminate the presentation. The Government accepts responsibility for the safety (structural, fire, etc.) of its exhibit. 5.The Contractor shall provide and arrange for electricity to the exhibit and labor for sign hanging. 6.The Contractor shall provide material handling/drayage for the exhibit. Material handling shall include receiving Government materials either at the warehouse in advance of the show or on-site during exhibit move in, delivering Government materials to the exhibit upon receipt, removing empty containers for storage during the show, returning empty containers to the exhibit after the show, delivering Government materials back to the loading dock, and loading for outbound shipping. Period of Performance The base period of performance shall be October 15, 2016 through December 15, 2016. This period of performance includes preparation prior to the conference as well as the services required during and post-conference to meet the needs of this statement of work. This period of performance includes the following: Installation Dates and Hours Wednesday, Nov. 98 a.m. - 6 p.m. (Targeted Move-in, Island booths only, 400 square feet and above) Thursday, Nov. 108 a.m. - 6 p.m. Friday, Nov. 11 (Veteran's Day)8 a.m. - 6 p.m. Saturday, Nov. 128 a.m. - 10 a.m. (Product set-up) Dismantling Dates and Hours Wednesday, Nov. 165 p.m. - 10:00 p.m. Thursday, Nov. 178 a.m. - 2:00 p.m. Optional Requirements: The contractor shall provide optional exhibit support services for a 2200 square foot NIH exhibit at the Society of Neuroscience Annual Meeting in 2017 and 2018 as follows per FAR Clause 52.217-9: Option to Extend the Term of the Contract: 1.The contractor shall provide twenty-two (22) barstools, thirty (30) chairs, eighteen (18) round tables, and twelve (12) waste baskets. The Contractor shall arrange for the exhibit for the NIH to have an exhibit space that creates an open gathering place on the show floor for professionals to review displayed material. 2.The contractor shall provide carpet and padding for the NIH exhibit. 3.The Contractor shall clean the exhibit each day by vacuuming or shampooing the carpet and emptying the wastebaskets. 4.The Contractor shall ensure that exhibit demonstration areas are not set on the aisle line of the NIH booths so that space remains to absorb spectators. Should spectators interfere with the normal traffic flow in the aisle or overflow into neighboring exhibits, the Government shall limit or eliminate the presentation. The Government accepts responsibility for the safety (structural, fire, etc.) of its exhibit. 5.The Contractor shall provide and arrange for electricity to the exhibit and labor for sign hanging. 6.The Contractor shall provide material handling/drayage for the exhibit. Material handling shall include receiving Government materials either at the warehouse in advance of the show or on-site during exhibit move in, delivering Government materials to the exhibit. The contractor shall also provide options for increased quantity per FAR Clause 52.217-7: Option for Increased Quantity - Separately Priced Line Item for each of the two option periods. Options for increased quantity shall consist of 1) the option to purchase additional exhibit space up to 800 square feet, in increments of 100 square feet and 2) the option to purchase additional furniture by unit. Up to 20 additional tables, 40 additional chairs, 6 additional barstools, and 6 additional waste baskets may be ordered annually via option for increased quantity. Please provide unit prices for support of 100 additional square feet of exhibit space, additional tables, chairs, barstools, and waste baskets for each optional period of performance. Optional Requirements Periods of Performance: The period of performances for the options to extend the term of the contract shall be as follows: Option Period 1: September 30, 2017 through November 30, 2017 Option Period 2: September 25, 2018 through November 25, 2018 Anticipated Contract Type A firm fixed price purchase order within the Simplified Acquisition threshold is anticipated. The purchase order shall have options for increased quantity and options to extend the term of the contract. Place of Performance The place of performance for the base period of the requirement shall be as follows: San Diego Convention Center 111 W. Harbor Dr. San Diego, CA 92101 The place of performance for the option periods shall be at the designated Society for Neurosciences Annual Meeting designated location for the associated year. Capability Statement: Contractors that believe they possess the ability to provide the required services should submit documentation of their ability to meet each of the project requirements to the Contract Specialist. The capability statement should include 1) the total number of employees, 2) documentation of ability to provide the required support, 3) any contractor GSA Schedule contracts by which all of the requirements may be met, if applicable, and 4) any other information considered relevant to this program. Contractors must also provide their Company Name, DUNS number, Physical Address, and Point of Contact Information. Interested organizations are required to identify their type of business, applicable North American Industry Classification System Code, and size standards in accordance with the Small Business Administration. The government requests that no proprietary or confidential business data be submitted in a response to this notice. However, responses that indicate the information therein is proprietary will be properly safeguarded for Government use only. Capability statements must include the name and telephone number of a point of contact having authority and knowledge to discuss responses with Government representatives. Capability statements in response to this market survey that do not provide sufficient information for evaluation will be considered non-responsive. When submitting this information, please reference the solicitation notice number. All capability statements sent in response to this Sources Sought Notice must be submitted to Lauren Phelps, Contract Specialist, via email at lauren.phelps@nih.gov before the closing date and time of this announcement. All responses must be received by the specified due date and time in order to be considered. Note: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After review of the responses received, pre-solicitation and solicitation notices may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. The solicitation release date is pending. The Government anticipates negotiation of a firm fixed price purchase order.
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