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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 16, 2016 FBO #5441
DOCUMENT

Q -- 674-17-1-097-0001 SPS On-Demand Sterilization - Attachment

Notice Date

10/14/2016
 

Notice Type

Attachment
 

NAICS

561910 — Packaging and Labeling Services
 

Contracting Office

Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
 

ZIP Code

78229
 

Solicitation Number

VA25717N0044
 

Response Due

10/21/2016
 

Archive Date

10/31/2016
 

Point of Contact

Cynthia Caruso
 

Small Business Set-Aside

N/A
 

Description

This announcement constitutes a Sources Sought Synopsis (market research) only in accordance with 52.215-3 Request for Information or Solicitation for planning purposes. The Department of Veterans Affairs, San Antonio TX, is issuing a Sources Sought for information and planning purposes only for On-Demand Sterilization Services. This sources sought neither constitutes a Request for Quote or a Request for Proposal. This sources sought should not be construed as a commitment by the Department of Veterans Affairs for any purpose. The purposes of this Sources Sought are to determine interest and capability of potential qualified businesses that can provide On-Demand Sterilization, relative to the North American Industry Classification code (NAICS) 561910. The small business size standard for this NAICS code is $11,000,000.00. This purchase is intended to be awarded to a small business, if adequate competition is found. To make an appropriate acquisition decision for this procurement, the Government may use responses to this Sources Sought Synopsis. Place of performance: Olin E. Teague Veterans' Medical Center 1901 Veterans Memorial Drive Temple, TX 76504 How to submit: Vendors capable of performing this effort are requested to furnish a response electronically to Cynthia J. Caruso at Cynthia.Caruso@va.gov no later than 12:00 PM CST, October 21, 2016. Classified material SHALL NOT be submitted. Submission of any information in response to this Sources Sought is voluntary. The Department of Veterans Affairs does not assume any financial responsibility for cost incurred. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked proprietary will be handled accordingly. Please be advised that all submissions will be Department of Veteran Affairs property and will not be returned nor will we confirm receipt of the RFI response. Contract office Address: Network Contracting Office 17 5441 Babcock Rd., Suite 302 San Antonio, TX 78240 APPENDIX 1: STATEMENT OF WORK 1. SCOPE OF WORK: Contractor to furnish all labor, materials, equipment, and transportation to provide mechanical washing, packaging, and sterilization services of instruments as specified in accordance with the terms and schedule of this solicitation to the Sterile Processing Service (SPS) at the Central Texas Veterans Health Care System (CTVHCS), 1901 Veterans Memorial Drive, Temple, TX, 76504 from date of award through One Year, with the possible requirement the government may need to extend due to unforeseen issues; the contractor and the government may agree to an option to extend the contract to a month to month agreement. a.Contractor must be current on their FDA certification and provide a copy of their Registration Form to the Acquisition Coordinator prior to award. b.The CTVHCS, Temple Campus will provide the contractor an average of 57 Containers/Trays, 78 Blue Wraps, and 459 Peel Packs of instruments to complete a mechanical wash, wrap, and sterilization each day. The above average is based on a five day work week, with delivery and pick-up three (3) times a week. The CTVHCS SPS staff will complete a hand wash and/or ultrasonic wash of instruments and complete a load card and envelop prior to contractor pick up. c.Monday through Friday, between the hours of 6:00 am to 6:00 pm, the contractor representative arrives to SPS, Building 163, Basement, Room BD103, to pick up the trays and instruments, at least three (3) days a week. The trays and instruments are returned to the facility by the contractor, 48 hours after pick-up. d.If contractor is unable to return the sterilized instruments reason, as stipulated in 1C, the emergency call back list will be activated. A contractor representative will contact Linda Roof, SPS Chief or designated representative. e.Upon receipt of the returned instruments, CTVHCS SPS staff will check all trays against the contractor's certificate of processing form, which verifies sterilization was successful and the correct amount of instruments were returned. f.SPS staff is prohibited from sending out disposable or one-time use items for sterilization. Contractor cannot sterilize disposable or one-time use items. g.CTVHCS SPS may opt to rent loaner instrumentation/trays from Contractor, during the SPS renovation. i.Customer is solely responsible for selecting the appropriate Instruments for surgical procedures, performing the surgical procedures, and providing overall patient care and treatment. ii.Customer will use the supplied Instruments and the other Products with appropriate care and in accordance with their rated or specified designs, limits, directions, and or capabilities. iii.Daily Set Use-Following the use of the Instruments, rinse all Instruments of gross soils. Rinse with tap or distilled water. Do not rinse with saline solutions on Instruments. Enzymatic cleaner should be applied to the instruments if possible. iv.Weekend Set Use- Instrument Sets that are used Friday after Synergy Health pickup and those used throughout the weekend should be thoroughly rinsed to remove all signs of blood and soils prior to returning them to the tray. Do not rinse with saline solution on Instruments. Enzymatic cleaner should be applied to the Instruments if possible. v.The customer must acknowledge receipt of the Instrument Containers when they arrive by signing the "Packing Slip" verifying the total number of containers delivered and the barcode number of each of the containers delivered. vi.Instrument Return Procedure: Following rinsing, the Customer is to return all Instruments to the sterilization container (or provide return bag) in which they were delivered. Laparoscopic Instruments must be inserted back into the Endorack (order is not important). Ring handled General Instruments should be placed back on the stringer prior to being wrapped in a towel and being placed in the bottom of the container. Soak a towel in tap or distilled water and then place over the top of the Instruments inside the tray. It is imperative that all Instruments (Laparoscopic and General) belonging to the set be returned to the proper container and that the integrity of the Instrument set and sterilization container be maintained. The filled Instrument Container of soiled/used Instruments, with the lid latched closed, should then be placed in the clear polyethylene retrieval bags provided by Contractor and sealed (with tape closure). The Customer will place the bagged container in the Contractor Transfer Cart. vii.Non-functional and damaged Instrument and Instruments requiring sharpening must be tagged as a "Repair" with a repair tag when returned to the container. viii.The Customer will be invoiced for all Instruments identified as missing by the Synergy health reprocessing facility during its inspection of retuned containers. The Customer will be invoiced for all Instruments Container/Sets that are not accounted for after two (2) working days as being returned to Contractor reprocessing facility. ix.Instruments that are identified as damaged during the inspection process will be repaired or replaced. If the damage is determined to be due to improper use, the Customer will be invoiced for the repair or replacement of the Instrument. x.All deliveries will be inspected by the Customer to ensure that trays, and instruments are in accordance with the packing slip and that they are visually acceptable, i.e., packaging intact and dry. When equipment is opened for use, a further check will be made by the Customer and any discrepancies will be reported to Contractor immediately. xi.Customer will give Contractor reasonable notice as to when the location of the delivery/collection points change in line with future developments of the Customer's infrastructure and changes in service needs. Synergy Health will not unreasonably object to deliveries and collections being made from new location points. h.Contractor will conform to all sterilization processes and standards as found in ANSI/AAMI ST79:2010 & A1:2010 and the manufacturer's instructions for use (IFU) (oneSOURCE, at www.onesourcedocs.com). i.Contractor will monitor temperature and humidity in the pack, quarantine and decontamination rooms for CTVHCS SPS instruments and equipment. Contractor will perform a "smoke pen" test in the preparation/packing room to test for positive pressure, before and after processing all CTVHCS loads. The Contractor will submit the smoke pen test results to CTVHCS SPS with each load delivered. CTVHCS equipment and instruments will be housed in the quarantined area until shipment. Contractor will use a refrigerated truck/sprinter van to transport and deliver instruments and equipment to the CTVHCS SPS Office. In the event of the climate controlled truck breaks down, Contractor will use its standard non-climate controlled truck. j.Contractor's processing facility maintains negative pressure in their soil sort area and warehouse. Positive pressure is maintained in post sterilization/pack-and-seal areas, as well as the main production floor. k.Contractor will maintain preventive maintenance records on file for their sterilization units as outlined in the manufacturer's guidelines. l.CTVHCS SPS will conduct a site visit of the contractor facility prior to award. CTVHCS SPS Staff will review the processing/sterilization equipment maintenance records with the contractor, prior to award. After award, CTVHCS SPS Leadership, Associate Director for Patient Care Service, COR, and an Infection Prevention and Control Representative will visit the contractor facility monthly (or more frequently if needed), during the duration of the renovation. At the time of award, the contractor will provide the names and phone numbers of key personnel who will be the points of contact for all service issues related to the sterilization of the equipment. m.Contractor will provide load information documents, cycle tape, and biological indicator (BI) test results to CTVHCS SPS, for each processed load. The Contractor will provide smoke pen test results with every delivery provided to CTVHCS SPS. The contractor will submit a CTVHCS SPS provided Quality Assurance (QA) checklist with each load delivered. n.CTVHCS SPS will notify Contractor two weeks prior to SPS construction/renovation end. o.FORCE MAJEURE. Neither party will incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Agreement if such delay or failure is caused, in whole or in part, by events, occurrences, or causes beyond the control and without negligence of the party. Such events, occurrences or causes will include, without limitation, acts of God, strikes, lockouts, failure of supply from third parties, storms, riots, acts of war or terrorism, fire, and explosions, but the inability to meet financial obligations is expressly excluded (collectively, "Force Majeure Events"). 2. CURRENT WORKLOAD: a.Approximately 457 surgical cases a month b.Approximately 12,500 Reusable Medical Equipment (RME) processed per month c.Future growth will include the expansion of the operating room (OR) to two (2) additional rooms in 2016. 3. DEFINITIONS: a.Contracting Officer (CO): The representative of the VA who has the authority to enter into, administer, terminate, modify, approve changes, or otherwise represent and bind the VA in all matters arising under or relating to this contract. b.Contracting Officer's Representative (COR): VA staff person at the facility who serves as the point of contact for issues relating to the administration and coordination of services provided under this contract. The COR has NO authority to make changes to the contract terms that affect contract prices, quality, quantities or delivery terms and conditions. COR shall be designated and made known to the contractor after award. c.Customer: CTVHCS Sterile Processing Service Staff, Located in the basement of Building 163, Room BD106. d.Sterile Processing Service (SPS): Located in the basement of Building 163, Room BD106. The items for sterilization will be picked up in the basement Building 163, Room BD103 and upon completion of sterilization will be delivered to the basement, Building 163, Room BD108. SPS operates five (5) days a week from 7:30 AM to 4:30 PM. Access to SPS after hours must be done by contacting the Nurse on Duty (NOD). e.Nurse on Duty: (NOD): The Nurse on Duty is located in Building 204, Fifth Floor, Room 5G25. The NOD will escort the contractor to SPS for pickups and returns after normal duty hours. f.ANSI/AAMI ST79:2010 & A1:2010: Comprehensive guide to steam sterilization and sterility assurance in health care facilities, used by the VA. The Contractor can obtain a copy from the SPS Chief. g.Manufacturer's Instruction for Use: Contractor will use the online guide (www.onesourcedocs.com) for following the FDA regulated manufacturer's instruction for use (IFU). 4. RESPONSE TIME: All trays and instruments must be returned to the VA 48 hours after pickup. 5. PAYMENTS: Payment will be made in arrears. Invoices must specify the service provided the number of loads or quantity, reference the contract number and "C" number provided by SPS, and should be submitted electronically on a monthly basis. See the following website for additional information: http://www.tungsten-network.com/customer-campaigns/veterans-affairs/. The Department of Veterans Affairs Tungsten Number is: AAA544240062. 6. INSURANCE: After award of contract and before commencement of service, the contractor shall furnish to the Acquisition Coordinator a certificate of insurance which shall contain an endorsement to the effect that cancellation of, or any material change in, the policies which adversely affect the interests of the Government in such insurance shall not be effective unless a thirty (30) day written notice of cancellation or change is furnished to the Acquisition Coordinator. See clause VAAR 852.297-71, Indemnification and Insurance under the Clauses section.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/VA25717N0044/listing.html)
 

Document(s)

Attachment
 

File Name: VA257-17-N-0044 VA257-17-N-0044.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3056282&FileName=VA257-17-N-0044-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3056282&FileName=VA257-17-N-0044-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Olin E. Teague Veterans' Medical Center;1901 Veterans Memorial Drive;Temple, TX

Zip Code: 76504
 

Record

SN04304564-W 20161016/161014233721-129c722fd9e509b3c5dc245c3a659445 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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