SOLICITATION NOTICE
V -- 230th Signal CO Yellow Ribbon Pre-Deployment - 230th YR Request for Proposal - 230th YR PWS Solicitation
- Notice Date
- 10/17/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Tennessee, PO Box 40748, Nashville, Tennessee, 37204-0748
- ZIP Code
- 37204-0748
- Solicitation Number
- W912L7-17-T-0002
- Point of Contact
- Rhonda Lien, Phone: 6153130530
- E-Mail Address
-
rhonda.m.lien.civ@mail.mil
(rhonda.m.lien.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- 230th YR Performance Work Statement 230th YR Request For Proposal 230 th Signal CO – Yellow Ribbon Pre-Deployment This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being solicited. Solicitation number W912L7-17-T-0002 is hereby issued as a Request for Proposal. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-91. This requirement is being advertised as Unrestricted; the North American Industry Classification System (NAICS) Code(s) are 721110, with a Size Standard of $ 32.5M. The following clauses are applicable to this acquisition: The TN National Guard is Requesting a Proposal for 230 th Signal Co. - Yellow Ribbon Pre-Deployment – Lodging/Meals for approximately 150 Adults and 45 Children. The Period of Performance is 18 NOV 2016 to 20 NOV 2016. For complete information, see the Performance Work Statement (PWS) and Request for Proposal (RFP). The areas we are looking for to hold the event are: Nashville, Murfreesboro, Franklin, Brentwood, and/or Cool Springs, TN; only one location will be chosen. This is an URGENT REQUEST - The solicitation closes 21 OCT 2016 at 4:00 pm CST. Please EMAIL ALL QUESTIONS to Rhonda.m.lien.civ@mail.mil. <h4 style="margin: 12pt 0in 3pt 0.5in; text-indent: -0.25in; mso-list: l1 level1 lfo5; tab-stops: 0in 4.5pt 9.0pt;"> A. 52.212-1 Instructions to Offerors -- Commercial Items. 52.212-2 EVALUATION - COMMERCIAL ITEMS: As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation -- Commercial Items (Jan 1999) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Vendor must be current with Certification on SAM - https://www.sam.gov/index.html/#1 Vendor must have NAICS CODE of 721110 in order to qualify for award Vendor will provide a FULL menu upon award and cost per person/meal (Grand Total) - RFP Pricing Template provided. Government request per-diem rates per http://www.gsa.gov/portal/category/26429 Vendor must submit proposal on time in order to be consider in award process. Check for modifications on FedBiz Opps www.fbo.gov Vendor must comply with the PWS and RFP pricing template in order to be considered for award. Award will be based on Lowest Price Technically acceptable for the Government and ability to comply with the PWS. Invoicing/Billing will be done electronically through WAWF-Wide Area Workflow - https://wawf.eb.mil/ after event has been completed. Award/Contract is a firm fixed price contact. The vendor that receives the award will be required to provide proof of National Agency Check (NAC) SF85P for all personnel that will be with the children. Notification of award or acceptance of an offer will be emailed to the contractor. 52.203-13, CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note) 52.204-16 Commercial and Government Entity Code Reporting. 52.204-18 Commercial and Government Entity Code Maintenance. 52.204-21 Basic Safeguarding of Covered Contractor Information Systems. 52.209-10 – Prohibition on Contracting With Inverted Domestic Corporations. 52.212-3: OFFEROR REPRESENTATIONS AND CERTICATIONS - COMMERCIAL ITEMS: Alternate I ( Oct 2014). 52.212-4: CONTRACT TERMS AND CONDITIONS - COMMERICAL ITEMS 52-212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns. 52.222-3 Convict Labor. 52.222-21 Prohibition of Segregated Facilities. 52.226-6, PROMOTING EXCESS FOOD DONATION TO NONPROFIT ORGANIZATIONS. (Mar 2009) 52.222-26, EQUAL OPPORTUNITY (Mar 2007) (E.O. 11246) 52.222-35, EQUAL OPPORTUNITY FOR VETERANS (Sep 2010) (38 U.S.C. 4212) 52.222-40, NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (Dec 2010) 52.222-41 Service Contract Labor Standards. 52.222-42 Statement of Equivalent Rates for Federal Hires. 52.222-50, COMBATING TRAFFICKING IN PERSONS (Feb 2009) (22 U.S.C. 7104) 52.222-54, EMPLOYMENT ELIGIBILITY VERIFICATION (Jan 2009). 52.222-55 Minimum Wages Under Executive Order 13658. 52.222-36 Equal Opportunity for Workers With Disabilities. 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. 52.225-13 Restrictions on Certain Foreign Purchases 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. 52.233-3 Protest After Award. 52.232-99 (DEV): PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS (DEVIATION) 52.237-1 -- Site Visit. 52.252-2 Clauses Incorporated by Reference. http://farsite.hill.af.mil/ 52.239-1 PRIVACY OR SECURITY SAFEGUARDS. 52.252-6 Authorized Deviations in Clauses. 252.201-7000 Contracting Officer's Representative. 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 252.203-7005 Representation Relating to Compensation of Former DoD Officials. 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. 252.204-7011 Alternative Line Item Structure. 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. 252.225-7031 Secondary Arab Boycott of Israel. 252.232: 7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008) – 252.232-7006 Wide Area WorkFlow Payment Instructions. 252.232-7010 Levies on Contract Payments. Performance Work Statement Objective: The objective of this is to provide family support for the Yellow Ribbon pre-deployment training for the 230 th Signal Company Service Members & families for the TNARNG. The Contractor will perform a wide range of administrative tasks for the Family Programs, (J9) that include the formation and administration of various projects as detailed in this PWS. Deliverable Performance Standard Acceptable Quality Level (AQL) Method Used / Frequency Lodging 3.0 - 3.1.3 Lodging · Rooms were acceptable to 95% · Rooms were available for check-in on time? – 100% · Rooms were clean at check-in? – 100% COR Survey after event Conference Rooms 4.0 - 4.1.3 Conference Rooms · Conference Rooms were set-up as requested per PWS? 90% · Conference Rooms were clean before start of event – 95% · All A/V request were met per PWS? – 95% Lobby 5.0 - 5.1.3 Lobby · Lobby area was clean and clear for vendor set-up? – 90% · Vendor tables were set-up and presentable? – 95% Meals 6.0-6.2.4 Meals · Meals were delivered on time? – 95% · Meals were hot and acceptable flavor? – 95% · All meals request were met per PWS? – 95% Security 7.0-7.2 Security · Were the children safe at all times and out of harm’s way? -100% · Verify Proper documentation 1.0 Organizational Analysis Army National Guard (ARNG): Source: ( http://www.arng.army.mil/Pages/Default.aspx ) Vision is to be a "Ready, reliable, and accessible force that maintains its relevancy now and through the millennium". Mission is "To provide combat capability to the war fighter and security to the homeland.” Specifically, to provide ready units to the state and nation in three critical roles: Federal Role: To support national security objectives State Role: To protect life and property, and to preserve peace, order, and public safety. Community Role: To participate in local, state, and national programs that add value to America 2.0 Technical Specifications: 2.1 The following technical specifications are provided to help potential contractors better understand the task environment in which the services will be delivered. The following specifications are required to successfully deliver the required service and support task order objectives. The contractor is encouraged to exceed these minimum technical specifications to demonstrate its technical, operational, and administrative expertise in support of customer’s organizational and departmental objectives. 2.2 Third party bids WILL NOT be accepted. 3.0 Lodging : The Contractor will: 3.1 Vendor will make available a block of forty (40) guest rooms for two nights each. Thirty ( 30) guest rooms will be designated for TN-ARNG Yellow Ribbon event participants. Ten (10) guest rooms will be specifically designated for TN-ARNG Yellow Ribbon Staff. Guests w ill check in on Friday, 18 November 2016 and check out Sunday, 20 November 2016. 3.1.1 All guest rooms will not be included in the final quote but will be paid outside of the contract by individual guests. However, the guest rooms will be needed at the same location and on the same dates, and will be considered part of the award consideration. 3.1.2 TNARNG requests the federal per diem rate for all rooms. 3.1.3 Vendor will release administrative block of 40 guest rooms for event no sooner than 12pm, 11 November 2016. 4.0 Conference Rooms (7): The Contractor will: 4.1 Provide one (1) conference/general session room for training classes provided by Yellow Ribbon staff in to comfortably seat 300 people. Contract will include table arrangement in banquet layout with no more than eight (8) people per table; Table arrangement will have a center isle; One (1) 6 ft. or 8 ft. table at the front of the room for handouts; One (1) podium; One (1) American Flag; state flag is optional; Two (2) small classroom style tables, with two (2) chairs each, placed at the rear of the meeting room; Four (4) 6 ft. or 8 ft. registration tables with two (2) per table located outside meeting room; Ceiling height must accommodate a 12’ projector screen; Complimentary water station in room; Internet connectivity required. This room may be used as dining area for the lunch banquet. 4.1.0 General Session conference room is required from 12:00pm, 18 November through 4:00pm, 20 November 2016. 4.2 Provide three (3) conference/ break-out rooms designated for youth programs. Each room will accommodate 15 individuals. Rooms designated for youth programs will be conjoining or located in close proximity to each other. Two (2) rooms will be arranged in a classroom layout to accommodate 15 individuals each. One (1) room will be arranged in a classroom layout with seating for seven (7) and open for free play; One (1) small table and one (1) chair will be placed outside rooms for registration. Rooms will be used for Youth lunch banquet. 4.2.1 Rooms designated for Youth Programs are required from 6:00am, 19 November through 4:00pm, on 20 November 2016. 4.3 Provide three (3) conference/break-out rooms designated for adult special interest groups. Each room will comfortably accommodate 75 adults. Rooms will be located in close proximity to the general sessions room; seating will be arranged theater style with center aisle; provided with one (1) classroom style table for information and materials. 4.3.1 Rooms designated for Adult Special Interest groups are required from 6:00am, 19 November through 4:00pm, 20 November 2016. 5.0 Lobby/Vendor Space 5.1 Compose lobby area for event registration and vendor display for 30 vendors. Four (4) 6ft or 8 ft registration tables; one (1) 6ft or 8ft table per vendor; two (2) chairs per table; and complimentary water station. 5.1.2 Designated vendor area will be located in close proximity to the General Sessions room. 5.1.3 Wireless internet capability is required to efficiently accommodate no less than 30 computers. Access to two (2) Ethernet ports needed. 6.0 Meals: 6.1 Vendor will provide a full breakfast service on Saturday, 19 November (300 TOTAL) AND Sunday, 20 November for 300 people (600 total for the event). Meal will consist of, but not be limited to: caffeinated and decaffeinated coffee, hot tea assortment, water, orange juice, and a variety of, the following: sliced seasonal fruit, bread & pastries, breakfast meats, and eggs. Bread items will consist of muffins, bagels or pastries, and waffles/pancakes/french toast with syrup or biscuits & gravy. Breakfast meats will include combination of ham, bacon, or sausage with any style eggs. Breakfast service will be from 6:345 – 8:00am. 6.1.2 Breakfast pastries/muffins, coffee, and tea will be left for consumption after the breakfast service has closed. Items will be removed only after depletion or to prepare for the service of the next meal. 6.2 Vendor will provide a lunch banquet on Saturday, 19 November (300 TOTAL) AND Sunday, 20 November for 300 people (600 total for the event). Lunch items will include a salad, a choice of two (2) entrees/meats with a minimum of two (2) vegetable choices, bread/rolls, one (1) dessert, and a drink per person. The salad will not be considered as one of the vegetable requirements. Beverages will consist of ice water and tea (both sweet & un-sweet). Vendor will provide linen table cloths for each dining table. Meal will be served buffet style. Vendor will provide servers for beverage refreshment and dish removal during mealtime. Lunch will be served from 11:00am – 12:15pm. 6.2.1 Serving portions will be a minimum of the following: meat – 8oz.; vegetables – 4oz. each; bread – 1 dinner roll; dessert – 1 serving, 6oz. each. 6.2.2 Dessert will be included in the total cost of the lunch meal but will be offered to event participants for consumption at 2:00pm. 6.3 Vendor will provide a separate lunch service on Saturday, 19 November AND Sunday, 20 November 2016 for 35 children (70 total). Lunch will be served in the designated youth classroom area from 11:00am – 12:00pm. 6.3.1 Children’s menu will include, but not be limited to, entrees, side items and desserts generally considered “ kid friendly”. Meals may include a combination of entrees & side items such as grilled ham & cheese sandwiches, chicken tenders, pizza, French fries, macaroni & cheese, pasta salad, fruit salad, fruit flavored gelatin, cookies, etc. Serving portions will be a minimum of the following: meat – 5oz.; vegetables /side items– 3oz. each; bread – 1 dinner roll; dessert – 1 serving, 3oz each. Beverages will consist of ice water and lemonade. 6.3.2 Entrees or side items containing peanuts or peanut-derived ingredients will not be served 6.3.3 Dessert will be included in the total cost of the lunch meal but will be offered to event youth participants for consumption at 2:00pm. 7.0 Security Requirements : 7.1 The contractor will be required to complete National Agency Check (NAC) SF85P. Obtain any clearances that are required to conduct duties for TNARNG. 7.1.2 Vendor will lock all conference rooms nightly when not in use. 8.0 Proposal Contract Information: 8.1 When submitting a proposal all vendors MUST provide Cage Code, Dun and Bradstreet number, Tax identification number, and vendors must already have their Representations and Certifications completed in https://www.sam.gov/portal/public/SAM/#1 prior to submission of proposal. 8.1.2 Contract Specialist for this Request for Proposal is Rhonda Lien, rhonda.m.lien.civ@mail.mil, and Phone: 615-313-0530. Please call if there are any questions pertaining to this request. 8.1.3 Contracting Officer’s Representative (COR) for the event is MAJ Tim Roberts, State Family Program Director, timothy.e.roberts7.mil@mail.mil, Phone: 615-313-0994. 9.0 Hours of Operation : 9.1 The contractor will perform the services during the “Yellow Ribbon Pre-Deployment” event between 12:00pm, 18 November 2016 through 4:00pm, 20 November 2016. 9.2 Check-in for the hotel guest rooms will be NLT 3:00pm on day of arrival. A late check-out will be extended to all event participants and staff on day of departure. 9.3 Vendor will not contract with any other party for use of the same occupied space during anytime of specified hours of operation. 10.0 Audio Visual: 10.1 Vendor will allow TN-ARNG Yellow Ribbon program use of private audio visual equipment as needed. Wireless Internet and access to two Ethernet connections is required – Ref 4.1, 5.1.3. 11.0 Contractor Manpower Reporting. 11.1 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/Login.aspx The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract Number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor’s name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the website. Quality Assurance Plan : The Contracting Officer’s Representative (COR) will monitor contractor performance and complete the Quality Assurance Worksheet provided below on a monthly basis. The Quality Assurance Worksheet will be submitted directly to the Administering Contracting Officer with a copy to the Contracting Officer Representative (COR) following the first month of performance following the service. Future months will be submitted to the Contracting Officer only, unless COR involvement is warranted (i.e. anything other than green). The COR will assume a quality performance rating of “Green” on all measured deliverables unless otherwise notified. The quality rating may change from “Green” to “Red” without notice. We anticipate the COR utilizing the “Yellow” quality rating to alert the contracting office and the COR of quality issues that have the potential for a “Red” quality rating if corrective action is not taken. By approving service and/or deliverables on the worksheet, the COR confirms the quality performance rating of “Green” unless otherwise annotated. The Contracting Officer listed in the contract will provide the Contractor with a copy of all rating worksheets that are other than green. At the end of the performance period, the COR will be asked to complete a Quality Performance Review to document the quality performance rating. This will be submitted to the Contracting Officer. If there are any ratings other than green a copy will be furnished to the contractor. The COR may submit a Quality Assurance Worksheet at anytime and as often as necessary to document quality levels. If Contractor response to an identified quality deficiency is unsatisfactory, the Contracting Officer will contact the appropriate Contractor representative to implement a plan of action to remedy the identified deficiency. Rating Description Green Yes performance and technical specifications are being met at AQL. Yellow Yes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs contractor attention. The Customer must identify what component of the deliverable and/or service requires attention. Red No, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate contractor resolution. The Customer must identify what component of the deliverable and/or service is below the minimum AQL. QUALITY ASSURANCE WORKSHEET Performance Work Statement #____________ 230 th Signal Company Pre-Deployment Yellow Ribbon Event name:___________________________________ Performance Rating Deliverable/Service ü Quality Rating Causative Factors Effect on Mission Action /Date Lodging Green Comments Unnecessary for “Green” QA Rating Yellow Red Conference Rooms Green Comments Unnecessary for “Green” QA Rating Yellow Red Lobby Green Comments Unnecessary for “Green” QA Rating Yellow Red Meals Green Comments Unnecessary for “Green” QA Rating Yellow Red Security Green Comments Unnecessary for “Green” QA Rating Yellow Red Red Red Approved by: Date: ___________________ (Contracting Officer’s Representative)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA40/W912L7-17-T-0002/listing.html)
- Place of Performance
- Address: 3041 Sidco Drive, Nashville, Tennessee, 37204, United States
- Zip Code: 37204
- Zip Code: 37204
- Record
- SN04306198-W 20161019/161017234719-a2c6f023c49b4a9f309c2298d47e5e40 (fbodaily.com)
- Source
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FedBizOpps Link to This Notice
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