Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 20, 2016 FBO #5445
DOCUMENT

R -- Asbestos Hazard Emergency Response Act (AHERA) Survey Alexandria VA Health Care System Pineville, LA - Attachment

Notice Date

10/18/2016
 

Notice Type

Attachment
 

NAICS

541620 — Environmental Consulting Services
 

Contracting Office

Department of Veterans Affairs;Veterans Health Administration;Network Contracting Office 16;2575 Keystone Crossing;Fayetteville AR 72703
 

ZIP Code

72703
 

Solicitation Number

VA25617Q0029
 

Response Due

10/26/2016
 

Archive Date

11/25/2016
 

Point of Contact

Surella Tracy
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number VA256-17-Q-0029 is issued as a Request for Quotation (RFQ). (SEE ATTACHMENT) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. This requirement is Service-Disabled Veteran Owned Small Business (SDVOSB). The NAICS is 541620 and the small business size standard is $15 Million. To receive consideration as SDVOSB, the firm must be registered and verified in the VIP database at www.vip.vetbiz.gov. Description of Services: The government anticipates awarding a Firm Fixed Price award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements and will provide the best value to the government. The Alexandria VA Medical Health Center located in Pineville, LA has a requirement for asbestos survey and asbestos inventory. The contractor shall provide asbestos survey and asbestos inventory of building materials including basements, sub-basements and roofs to complete the compliance of Asbestos Hazard Emergency Response Act (AHERA) as outlined within the Statement of Work. Period of Performance: Date of Award - December 30, 2016. Service Contract Act (SCA) Wage and Determination rules and regulations are applicable to this request and can be accessed at http://www.wdol.gov Submission of Quote: The Offeror shall submit their quote on company letterhead and shall include unit price, total, unit quantity, terms of any express warranty, unit price, overall total price, applicable shipping charges and item description as specified above, as offered discounts, proposed delivery time, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. The offeror shall provide past performance evidence. This assessment is based on the offeror's record of relevant and recent past performance. The offeror shall submit certifications from the state of Louisiana illustrating that they are certified Asbestos accredited building inspectors within the State of Louisiana. All questions should be emailed to Surella Tracy@va.gov by October 24, 2016 at 2:00 pm CST. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation any amendments to this Solicitation will be posted on that website (www.fbo.gov). Quotes must be received by October 26, 2016 at 2:00pm CST. Email your quote to Surella.tracy@va.gov. The subject line must specify VA256-17-Q-0029. There will be no automated email notification of amendments or receipts of quotes. The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile, requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. There will be no automated email notification of amendments. To keep informed of changes: Check www.fedbizopps.gov frequently. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis. ? Statement of Work Asbestos Inventory and Labeling- AHERA VAMC Alexandria Pineville, LA A. GENERAL: The Contractor shall provide asbestos survey and asbestos inventory of building materials including basements, sub-basements and roofs to complete the compliance of Asbestos Hazard Emergency Response Act (AHERA) located at the VAMC Pineville, Louisiana in accordance with the statement of work (SOW). B. WORK HOURS: 1. Normal Work Hours: The service schedule shall be developed between the contractor and Contracting Officer's Representative (COR) prior to any service being performed. Generally work shall be performed during the start of the Medical Centers work day Monday through Friday from 8:00 AM to 4:00 PM. Work shall begin five days after notice to proceed and shall be completed on December 30, 2016. 2. National Holidays: The ten holidays observed by the Federal Government are: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. C. SPECIFICATIONS: 1. The inspections and surveys for asbestos shall be conducted by Louisiana certified Asbestos accredited building inspectors who shall locate and identify homogeneous areas (HAs) from the previous 2013 AHERA survey, identify asbestos content of HAs, assess the friability and risk of occupant exposure to existing asbestos materials. Furthermore, the service provider shall follow Class IV OSHA procedures (29CFR 1926.1101) and label all existing, exposed, accessible asbestos containing building materials (ACBM) with labels conforming to that shown in Attachment A, every 6 feet of accessible thermal system insulation (TSI) containing asbestos, and every visible side of tanks and other surfacing asbestos containing material. Labels must be of such quality that they can be expected to remain adhered for 20 years. No Laboratory sampling is required unless new ACBM is found. 2. The survey and inventory for asbestos shall be conducted in compliance with applicable local, state, and federal codes, rules, and regulations including the Asbestos Hazard Emergency Response Act (AHERA), OSHA, title 29 Code of Federal Regulations 29(CFR) 1910.1001, 29 CFR 1926.1101, and the Asbestos School Hazard Abatement Reauthorization Act (ASHARA). 3. Personnel conducting this asbestos survey shall be AHERA-certified asbestos building inspectors and possess applicable state professional license. Contractor shall furnish all services, materials, labor, insurance, personal protective equipment, training, tools and equipment for the inspection and assessment. Contractor shall properly dispose of asbestos waste generated during the course of the contract services, to include the laboratory work. Waste disposal records must be provided to the VA Medical Center Contracting Officer, Contracting Officers Representative and Safety Officer within 72 hours of removal. 4. The survey shall assess all locations found in the 2013 survey to include, but not limited to: roofs, caulks, glazing, piping, insulation, tile and mastics, rooms, utility closets, penthouse, basement, sub-basement, crawl space, overhead spaces; pipe chases, vaults, above suspended ceilings, etc. The survey report and inventory shall detail the findings of all surveyed and sampled building material and HAs categorized by locations, asbestos content, quantity of asbestos, friability and risk of occupant exposure to existing asbestos materials, priorities for damaged or compromised asbestos and suspect debris. The report shall include recommendations for ACBM Operations and Maintenance (O/M), cleanup, repair and management to minimize risk to occupants. The deliverables to the VAMC include 5 sets of hard copy binders, with each binder containing the following information from a single building: 1.Building identity and description/age 2.Inspector names, company, address, and contact information 3.Copies of inspector Asbestos Building Inspector training 4.Certificate and applicable licenses 5.HA descriptions and information (quantity, location, condition, friability and photos) 6.Risk assessment forms 7.Cost estimates and priority for abatement 8.Floor plans 9.Detailed written summary of the completed survey 10.Identify interior/exterior doorway warning signs leading into all building and mechanical spaces with identified Asbestos or 11.ACBM and photos. 5. For the purpose of this inspection, all building materials shall be suspect. The contractor shall attach asbestos danger labels to accessible ACBM that is not already marked as indicated above using Class IV asbestos procedures, since labeling shall have potential for incidental asbestos exposure. 6. The contractor shall comply with OSHA 26CFR1910.1001 Class IV procedures during application of asbestos labels. TSI must be cleaned with high efficiency particulate air (HEPA) vacuums prior to warning label application. Sample locations must be clearly identified with a sample number. 7. The contractor shall install asbestos warning signs on all interior/exterior doorways leading into all building and mechanical spaces that contain asbestos-containing material using a vinyl engraved sign shown in Attachment B. 8. The contractor shall provide five (5) hard copies of the completed inventory binders per above, along with two (2) electronic copy as an editable CD excel workbook, including photos and drawings, with each building having its own Excel worksheet. Drawing of each Building's floor plan showing sample locations and homogenous areas shall be provided in the final report. All homogenous areas shall be photographed. Color photos shall be incorporated into the finished survey including the Excel spreadsheets. Photos shall be labeled as to homogenous area (by sample number), location, and type of material. Sample number shall be readable when viewed from photograph and sample location. All work shall be completed within 60 calendar days of the award. The inventory/survey report shall be reviewed and certified accurate by a Licensed Asbestos Project Designer in the State of Louisiana. D. Contracting Officer's Representative (COR): The VA's COR shall answer questions, escort and provide construction details, building schematics, past asbestos surveys, inspections, and related files as needed for reference. The COR shall provide access to all building areas, as necessary. The VAMC Engineering Service shall ensure contract compliance through routine reviews of the contractor's work, work products, and shall field verify labeling meets the intent of the contract. ? E. Past Asbestos Surveys: Any existing asbestos surveys provided in the past shall be used "FOR REFERENCE ONLY". F. Submittal and Notices After award but prior to field work, the contractor shall meet with the VAMC Facilities Support personnel, Chief Engineer and the VAMC Asbestos Program Manager and at that time submit the following: 1) Provide a copy of State of Louisiana certification cards for all employees who shall perform work on this project. Specific and current credentials for asbestos building inspectors must be provided. 2) Asbestos hazard prevention plan documenting training, PPE, procedures, and controls to ensure field work do not create an asbestos hazard. This plan is subject to the approval of the VAMC Chief Engineer and Asbestos Program Manager prior to initiating the field work. Note: Emissions, releases, or spills of asbestos created by the contractor during the course of this work shall be remedied and resourced by the contractor and mitigated in accordance with federal and state asbestos regulations. G. Inspection/Sampling/Evaluation Procedure A. The contractor shall: 1) Attend a pre-survey meeting with the CO, COR, Chief Engineer and Safety Manager/Industrial Hygienist/Asbestos Program Manager prior to the submission of the proposal to discuss/review the scope of work and performance criteria related to the scope of work including a site visit. 2) Inspect all areas previously found in the 2013 AHERA survey to locate and identify suspected asbestos containing building materials and categorize the homogeneous areas. Collect photos as described above for inclusion in the final deliverables. Attempt to achieve access through the Facilities Support personnel on all sampling missions. Note any areas that could not be inspected in the final report. The survey shall be prepared under the charge of a Certified Asbestos Project Designer, who also possesses all applicable state and local licenses. 3) Determine the condition (friability) of suspected ACBM. Add appropriate signage to ACBM as discussed above using OSHA Class IV compliance/procedures. 4) Record the assessment of friable material into categories of damaged, significantly damaged, or no damage as defined by Federal Register 40 CFR 763.83. 5) Identify the appropriate management action to protect the health and safety of the building occupants. 6) Report the ACBM location, identify with drawings, quantity, and status as well as requirements for labeling and training to comply with OSHA. 7) Comply with all other requirements of field work and deliverables described herein. H. Equipment and Materials 1. All equipment or materials needed to complete the project shall be supplied by the contractor, including ladders. I. Decontamination of Contaminated Areas 1. The contractor shall be responsible for the cost of decontamination of any areas that become contaminated as a direct result of their activity as described above. Disputed circumstances shall be resolved by the contracting officer. J. Asbestos Waste Disposal 1. The contractor shall be responsible for disposal of any asbestos waste generated during the project. 2. Only an authorized disposal site shall be used in accordance with regulatory requirements of NESHAP and IEPA, if needed. The Waste permit shall be provided as part of the submittal documentation to the CO. A waste manifest shall be submitted with closure documents each time waste is generated to the Asbestos Program Manager/ Safety Officer. 3. The contractor shall provide transportation and disposal manifest documentation to provide a chain of custody record of asbestos containing waste from the project site to the disposal site, each time waste is generated from this project. K. Additional Requirements 1. The contractor shall perform a thorough review of building records to include drawings, specifications, past removal actions (when information is available), inspection reports, industrial hygiene data, maintenance records, and reports/findings of independent asbestos surveys. The contractor shall document the presence or absence of ACM as indicated by the records review. 2. The contractor shall provide a complete update to prior Baseline Asbestos Assessment Surveys to ensure compliance with EPA, AHERA and OSHA asbestos notification requirements to building occupants are met. 3. The contractor shall survey and categorize each structure according to the AHERA risk rating system and AHERA abatement categories. The contractor shall use previous data and assessments performed to reduce survey time and effort. All information from previous survey assessments shall be incorporated into the database system using MS Excel or MS Access. In those instances where previously surveyed facilities shall require supplemental sampling or information gathering it shall be accomplished under this general scope of work. 4. The contractor shall conduct an Asbestos Assessment of every accessible building space previously found in the 2013 AHERA survey; identify types, locations and quantities of asbestos present. 5. The contractor shall perform asbestos survey work with accredited persons meeting the inspector training requirements of AHERA and all other Federal, State, and local requirements. All accessible building interiors and exteriors shall be visually inspected to identify suspect materials. ACM shall be grouped into AHERA homogeneous material categories (i.e., Thermal System Insulation or TSI, Surfacing Materials or SM, and Miscellaneous Materials or MM, type (e.g., for TSI - Magnesium silicate, "Aircell," "cork," etc.), color, size, date of installation, etc.) ? 6. Following completion of the field survey, the contractor shall prepare a survey report and shall include the following: * An introduction including a brief description of the buildings, the protocol followed to conduct the survey, findings and recommendations. The Contractor's inspectors shall use unique material location identifiers (using information such as building number, floor, number, room number, room surface and material description) to describe material locations in the facility. * A tabular listing of those materials determined to contain, or potentially contain ACM and their locations and quantities (in linear and square feet, as appropriate for the ACM category). The tabular listing shall contain, at a minimum, Campus or site, Building Number, Floor, Room Number, material category (i.e., TSI, SM or MM), material type, quantity, a numerical priority ranking, condition, potential for damage, potential for human exposure, drawing number and photo ID (as applicable). * Data tables containing information regarding quantities, types and locations of ACM, as well as a hazard ranking, recommended response action and associated cost estimate for implementation of those response actions. Data tables should be in Microsoft Excel, Access or other VA-approved format. * An Operation and Maintenance plan, to include but not limited to, procedures for maintaining existing ACM and implementing the OSHA asbestos notification requirements for building occupants. * Color drawings shall be prepared showing the location of ACM as well as sample locations. * The contractor shall ensure that The Result Section of the report shall include a description of the physical condition of the material in question that is appropriate to the survey item (e.g., AHERA categories "Good", "Damaged" or "Significantly Damaged" in the case of friable ACM). Digital photos shall be used to assist the reader to understand an aspect of the material in questions. The Results Section of the report shall be provided in a spreadsheet format including as a minimum digital pictures, location, type, condition, quantity, and comments. * The contractor shall ensure that floor plan drawings shall be included in the report to help define material locations (where appropriate) and to assist in planning for the abatement needs. * The contractor shall ensure that The Conclusion Section of the report shall explain how and why the response action recommendations of the report were determined and prioritized. * The contractor shall provide a separate report for each area, with each building as a subsection to the report. The contractor shall be provided with a Table of Contents, executive summary, list of drawings, and a description of the survey techniques employed. A detailed discussion of how the hazard assessment was conducted shall be provided. * The contractor shall ensure that The tabular inventory be provided in an Excel spreadsheet or Access database with report templates that can identify ACM and quantity by building, room, material type, material category, numerical priority ranking, condition, potential for damage, potential for human exposure and drawing number. Report and management plans shall include at a minimum an introduction, details, summary, attachments and all narratives in Microsoft Word as well as PDF versions. Microsoft Word should be used for all text reports, MS Excel for all spreadsheets and MS Access for all databases. L. Medical Certification: The Contractor shall provide written evidence, prior to commencement of this project, that all of its field employees who shall be potentially exposed to asbestos during this project are (1) enrolled in a medical surveillance program for asbestos disease which meets current OSHA requirements outlined in 29 CFR 1926.58 and (2) have been medically cleared within the past 12 calendar months to wear a respirator, and (3) have been fit-tested within the past 6 calendar months in the same make and model of respirator as may be utilized during this project. Complete documentation shall be included in the deliverables. Contractor shall also provide written evidence of current AHERA accreditation (Building Inspector, Management Planner and/or Project Designer, as applicable) and applicable state licensure. M. Stop Work Order: The Contracting Officer, Safety Manager or Contracting Officer Representative (COR) may present a verbal stop work order to Contractor, if Contractor is advised of any imminent or serious health or safety hazard which Contractor is creating, and which Contractor refuses to take immediate, appropriate corrective action to mitigate. Such a verbal stop work order shall be followed by a written stop work order within 24 hours by the Contracting Officer to the Project Manager. Work shall not be allowed to resume until authorized by the Contracting Officer, after consultation with the Safety Manager, to ensure that the imminent or serious health or safety hazard has been abated. N. Quality Control Plan. The Contractor shall establish a quality control plan for all work, including that of his subcontractors, to assure compliance with the EPA and State requirements. Contractor shall submit a copy of his quality control plan concurrently with the quote. Quality control measures shall include, but not be limited to: o Performing all required inspections. o Listing all subcontractors and services they shall perform. "Contractor shall provide a list of all contractor employees and are required to have daily badges issued by police. (This is a federal facility and background checks of employees are required prior to working on a federal facility) o Compliance with applicable Federal, state and local codes and regulations and VHA directives related to conducting the survey. Surveyors shall be AHERA-accredited Building Inspector, AHERA- accredited Project Designer or AHERA accredited Management Planner. Surveyors shall have at least 10 years of similar experience with projects of substantially similar size and/or scope. O. Survey Report The Contractor shall provide a minimum of one (1) original, five (5) bound hard copies, and two(2) electronic (CD Rom) in PDF format, plus all Excel or Access data tables of the comprehensive survey report. The survey shall provide a consistent and effective program for managing Asbestos Containing Materials (ACMs) in accordance with Asbestos Hazard Emergency Response Act (AHERA) and National Emission Standard for Hazardous Air Pollutants (NESHAPS) requirements. The final survey results and database system, in conjunction with base management plans, shall provide a means of planning repairs, renovations, and demolition projects, prioritizing health risks and planning to respond to emergency situations. Assessments under this scope include identification of suspect ACMs from both the interior and exterior of VA facilities. ACM survey results shall specify the type (both friable and non-friable materials) and the quantity of ACMs in either linear or square ft., as appropriate, and specify existing health risks using AHERA protocols If this information is not available from previously performed assessments, then the need for its collection shall be evaluated on a case by case basis, and collected appropriately. The contractor shall provide an Asbestos Management O&M Plan as part of the deliverables. P. Contractor Compliance with Facility Safety and Health Requirements: Prior to start of project work, shall submit as part of the deliverables a safety and health plan, the Contractor shall meet with the facility Safety Manager, regarding facility safety and security procedures (e.g., response to fire alarm, lockout/ tagout, confined space entry, electrical safety). Contractor is responsible at all times for ensuring that all personnel (including subcontractors working under the general contractor) comply with all applicable local, state, federal and VA safety, health, environmental and security requirements and regulations. See Attachment A: Asbestos warning label required per OSHA 29CFR 1910.1001(j),(4),(i) to be placed on existing asbestos materials. Size: 4 inches by 4 inches See Attachment B: Asbestos warning sign to be placed on all mechanical doorways (interior or exterior) per OSHA 29CFR1910.1001, (j),(3),(v); Size: 8.5 inches high by 11 inches wide; Lettering sized to fit placard
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/FaVAMC564/FaVAMC564/VA25617Q0029/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-17-Q-0029 VA256-17-Q-0029_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3062127&FileName=VA256-17-Q-0029-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3062127&FileName=VA256-17-Q-0029-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Alexandria VA Health Care System;AVAHCS;2495 Shreveport Highway 71;Pineville

Zip Code: 71360
 

Record

SN04306443-W 20161020/161018233903-1dcc0ea68ab582aa2f5e128d0a0b45c1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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