FBODaily.com | FedBizOpps: FILE | 91 | Fuel Replenishment - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 27, 2016 FBO #5452
DOCUMENT

91 -- Fuel Replenishment - Attachment

Notice Date: 10/25/2016
Notice Type: Attachment
NAICS: 324110 — Petroleum Refineries
Contracting Office: Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
ZIP Code: 78229
Solicitation Number: VA25717Q0065
Response Due: 11/4/2016
Archive Date: 12/4/2016
Point of Contact: POC: Jon Parrocha
Small Business Set-Aside: Total Small Business
Description: Sources Sought Notice The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 17, Network Contracting Office (NCO) 17 is seeking sources for the following procurement: Line Item 0001 Fuel Replenishment for the Central Texas VA s Temple and Waco Locations (QTY: 1 YR) Line Item 0002 Option Year One for CLIN 0001 Line Item 0003 Option Year Two for CLIN 0001 Please see Statement of Work (SOW) below for additional requirements. The NCO 17 is seeking sources from any interested firm that can provide these supplies. Firms that can provide these supplies are encouraged to respond to the sources sought notice by contacting the point of contact. Interested firms must respond to the POC before the closing date and time of the RFI (4 November 2016, 9:00 AM EST) to be considered. Interested firms must identify their company name and are asked to provide a capabilities statement (if available) with their response. This notice is NOT a formal request for quote or proposals. No formal solicitation document exists at this time. The information in this notice is for information and planning purposes only and is not to be construed as a commitment by the government. No contract will be awarded from this notice. Notice: Do NOT respond to this notice in the Interested Vendors List. The POC for the sources sought notice does not have a Federal Business Opportunities registration account. The POC does not have any visibility to the Interested Vendors List tab within the notice. Interested firms must respond directly to the POCs email addresses listed in the notice for consideration. POCs: Jon Parrocha Jon.Parrocha@va.gov, Shaun Gilbert Shaun.Gilbert@va.gov -------------------------------------------------------------------------------------------------------- SCOPE OF WORK Service Contract for Road Use Diesel For Stations Vehicles in Temple and Waco Facilities Solicitation - VA267-17-Q-0065 Requirements The vendor shall be responsible for delivering and providing road use diesel fuel to the Central Texas VA Health Care Facilities in Waco and Temple for vehicles. The vendor shall provide the VA COR with a completed summary report of all tanks filled and how many gallons pumped for verification against metered pumps on the pump truck. The COR or Designee will sign off if conditions are acceptable and not if unacceptable. All service shall be provided at the Central Texas Veterans Health Care Facilities at 4800 Memorial Drive, Waco, Texas 76711 and 1901 Veterans Memorial Drive, Temple, Texas 76504. The vendor shall provide all transportation and fuel to perform this job. The contractor shall be familiar with all of the terms, conditions, and requirements herein contained with warranty items and conditions. Project Requirements New Work Base Bid Road Use Diesel Fuel Replenishment for Central Texas VA s in Temple and Waco Delivery locations: OLGIN E. TEAGUE VA Medical Center 1901 Veterans Memorial Drive Temple TX 76504 DORIS MILLER VA Medical Center 4800 Memorial Drive Waco TX 76711 1. GENERAL INFORMATION 1. 1. VA Hours of operation: Regular hours: Monday - Friday, 8:00 a.m. To 4:30 p.m. After Hours: Times may vary and must be scheduled with Contracting Officer Representative (COR). 1.2. The contractor shall provide at least 90% of all fuel services to refuel VA Facility tanks for Temple and Waco or their contract will be terminated. Using a subcontractor doesn t constitute fuel services for the contractor. The contractor named on the contract must supply 90% of the fuel. 1.3. If a spillage occurs, the contractor shall be responsible for notifying the COR of the spillage so that COR can notify the GEMS Coordinator. Also, the contractor will be responsible for cleaning up all excess fuel as well as removing all excess waste from the site at no cost to the VA. 1.4. All Invoices must be submitted to Austin Finance correct purchase order number or the process will not be processed for payment (Phone: 1-877-353-9791). 2. GENERAL REQUIREMENTS Road Use Diesel TXLED-2 Low Emissions Diesel Base plus two option year contract Base Year 1 October 2016 to 30 September 2017 Option Year 1 - 1 October 2017 to 30 September 2018 Option Year 2 - 1 October 2018 to 30 September 2019 Point of Contact for locations in Waco Joseph Clark Phone: 254-379-8139 Point of Contact for location in Temple Chris Sebek Phone: 254-534-0261 3. CONTRACT REQUIREMENTS 3.1. The truck MUST be capable to maneuver between 3 different locations on the Temple facility and 1 location on the Waco facility. Temple 3.1.1 Tank 1 = 500 Gallons of Diesel 3.1.2 Tank 2 = 500 Gallons of Diesel 3.1.3 Tank 3 = 500 Gallons of Diesel Waco 3.1.4 Tank 1 = 500 Gallons of Diesel 4. FUEL DELIVERY COORDINATION EFFORTS: 4.1. The contractor must deliver fuel within 48 hours after being notify by phone, via-fax or email from the medical centers. 4.2. All deliveries must be made between the hours of 8:00 am (0800 hours) to 4:00 pm (1600 hours) Monday through Friday; no fuel deliveries will be maybe on US Federal Holidays unless authorized as an emergency. The point of contact for this contract will be the COR or Designee. 5. REQUIRED DELIVERY DOCUMENTS: 5.1. Contractor must supply two copies of the delivery tickets of the Bill of Lading to the contract COR or Designee. 5.2. The delivery quantity shall be verified against the metered readings of the pump truck. 5.3. In the event the requested delivered quantity by the COR does not match the reading of the metered pump truck, corrections will be made in writing by the COR or Designee and signed by the delivery truck driver. 5.4. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.I.S). It is the contractor s burden to provide the Oil Price Information Survey for the day (12 PM Central Standard Time of day of delivery Per Attachment A). 5.5. The delivery ticket shall provide the contractors name, address, type of fuel and actual delivered quantities, and purchase order / government contract number (C- number), subject to verification by the COR or Designee. 5.6. The VA Medical center shall only authorize payment for the actual (net) quantity delivered. 5.7. In the event of a Central Texas VA Medical Center emergency, the contractor must have the capability to deliver fuel within 24 hrs. 6. REQUIRED DELIVERY DOCUMENTS: 6.1. The usage quantities contained on Attachment A pricing are estimated only. No commitment of any kind is made concerning actual quantities acquired during the contract term. 6.2. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.S.I). 6.3. All prices offered shall indicate cost for the delivery to designated facility storage tank locations. 6.4. The VA Medical Center will request deliveries of 1,000 gallons only, unless greater quantities are agreed in advance prior to the delivery. 7. TECHNICAL REQUIREMENTS: 7.1 Contractor shall follow all current Federal, State, and local/city regulations governing the operation, transportation and delivery of fuel. 7.2. For a reference of laws reference the following links: http://www.tceq.state.tx.us/implementation/air/sip/cleandiesel.html http://deldot.gov/mfta/pdf/fed_dyed_fuel_law.pdf http://nlquery.epa.gov/epasearch/epasearch?typeofsearch=area&querytext=fuel+delivery&fld=swerust&areaname=Underground+Storage+Tank&areacontacts=http%3A%2F%Fwww.epa.gov%2Foust%2Fouscont.htm&areasearchurl=&result_template=epafiles_default.xsl&filter=samplefilt.ht http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div5&view=text&node=16:1.0.1.3.30&indo=16 7.3. Delivery truck must have a method of controlling vapors while unloading above ground tanks per OSHA and EPA Regulations. 8. FACILITY RULES: 8.1. The safety of our Veterans is the first priority to any operation taking place on our facilities. 8.2. Any contract personnel involved with the delivery of the fuel shall bring NO Firearms onto any of the Veterans Affairs Properties per Federal Laws and Regulations. 8.3. All delivery truck drivers and personnel must wear a visible identification badge with the companies name and logo while on VA and Federal Property which is REQUIRED. 8.4. All delivery s shall be made through a specific Gate for patient safety, this Gate will be defined when order is called in. 9. FACILITY RULES: 9.1. The contractor shall be responsible for cleanup of all spillage during the delivery and/or pumping process and shall take immediate action to properly contain and clean up the spillage in accordance with applicable Federal, State and City Laws and Regulations or Ordinances. 9.2. In the event of a spillage the contractor shall notify the VA COR of any spillage so that the GEMS coordinator can be notified, and spillage clean-up will be the responsibility of the contractor. The COR can supply this information when requested. 10. FACILITY RULES: Emergency Delivery can be provided within _____ hours notice. Business Name _____________________________________ DUNS ________ Business Phone # _______________ Fax # _______________ Email Address _____________________________ Contractor s name (print) ______________________________ Date _______________ Attachment A For Road Use Diesel Price will be determined using OIL Price Information Service (O.P.I.S) Austin Texas + % profit at 12 noon Central Standard Time of day of delivery. POIS provide pricing for Road Use Diesel fuels. All of the OPIS diesel products are understood to include lubricity. It is understood by the Veterans Affairs that Road Use Diesel prices typically are 0.25 to 0.35 cents higher than clear prices to recoup the charge for the diesel process. It shall be the contractor s burden to provide the Oil Price Information Survey for the day by 12 noon on the Bill of Laden as well as the invoice receipt matching the meter on the vehicle when delivered. (If the information is not on the fuel receipt when delivered, the fuel will be rejected and no restocking fee cost will be incurred by the VA. The same information should be supplied when the process invoice is sent to Austin Finance process center for payment or it will also be rejected for payment too.is sent to Austin Finance process center for payment or it will also be rejected for payment too.)
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/VA25717Q0065/listing.html)
Document(s): Attachment; File Name: VA257-17-Q-0065 VA257-17-Q-0065.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3071821&FileName=VA257-17-Q-0065-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3071821&FileName=VA257-17-Q-0065-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Olin E. Teague VA Medical Center;1901 Veterans Memorial Drive;Temple, TX; Zip Code: 76504
Record: SN04312752-W 20161027/161025234809-b24edd56f5d9808463d40f7089a74ac8 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

91 -- Fuel Replenishment - Attachment