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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 29, 2016 FBO #5454
DOCUMENT

S -- SERVICES: Pathology Records Storage - Attachment

Notice Date: 10/27/2016
Notice Type: Attachment
NAICS: 493110 — General Warehousing and Storage
Contracting Office: Department of Veterans Affairs;Network Contracting Office 8 (248);Room 315, Bldg. 2;10,000 Bay Pines Blvd;Bay Pines FL 33744
ZIP Code: 33744
Solicitation Number: VA24817Q0046
Response Due: 11/8/2016
Archive Date: 12/8/2016
Point of Contact: Reginald Nettles
E-Mail Address: ld.Nettles@va.gov<br
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number is VA248-16-Q-0046 and is issued as a Request for Quote (RFQ). This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular 2005_91, effective 30 Sep 2016. This solicitation starts 10/27/2016 and will end 11/08/2016 at 14:00 pm EST and is set aside for 100% Small Business determined to be lowest price technically acceptable and price is determined to be reasonable. Network Contracting Activity 8 Service Area Office -East intends to award a Firm Fixed Price contract for a service contract for Pathology Records Storage for C.W. Bill Young VAMC, Bay Pine, FL. This procurement is being conducted under the FAR part 13 and simplified acquisition procedures apply. The intent is to award a Firm-Fixed Price service contract with a base year and 4 one year options. The base year Period of performance is 10 Nov 2016 09 Nov 2017. The North American Industrial Classification System (NAICS) code for this procurement is 493110 with a small business size standard of $27.5. This procurement is 100% set aside for Small Business determined to be lowest price technically acceptable and price is determined to be reasonable; all eligible offerors may submit quotes. All offerors shall be registered in the System for Award Management (SAM) at https://www.sam.gov; and www.vetbiz.gov, if applicable, to be considered for an award of a federal contract. The record shall be complete and not missing elements such as representations and certifications. Contractors interested in providing these services should submit their quotes via email to Reginald.Nettles2@va.gov. Quotes shall be received 08 Nov 2016 at 14:00 p.m. Eastern Time Zone and reference the solicitation number. Please direct all questions regarding this procurement to Reginald L. Nettles, Contracting Specialist by phone at 727-399-3302 or fax 727-399-3346. The deadline for questions is 3 Nov 2016 at 11am EST. The following Contract Line Items (CLINS) are applicable to this requirement. For detailed service description review the attached SOW. Primary FOB location is C.W. Bill Young VAMC, Bay Pines, FL. SCHEDULE OF SERVICES The Contractor shall provide storage service for archival, receipt and storage to include clinical laboratory logs, records, paraffin blocks, glass slides and ancillary items related to storage of blocks and slides including empty block and slide filing cabinets; retrieval, delivery and re-file on request of clinical laboratory logs and records, paraffin block and slide retrieval and re-file; clinical laboratory and pathology materials file maintenance; clinical and anatomic pathology materials transportation; clinical laboratory and pathology materials destruction; and management of such materials in a NARA approved storage facility for C.W. Bill Young VAMC, Bay Pines, FL in accordance with the terms and conditions herein. Contractors shall quote prices for all of the following Contract Line Item Number(s): See attached Price/Schedule to submit base and option year pricing. The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses are applicable to this acquisition and are available for view at: http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm FAR Provisions: 52.203-98 Prohibition on Contracting with Entities that require certain Internal Confidentiality Agreements - Representation (FEB 2015) (a) In accordance with section 743 of Division E, Title VII, of the Consolidated and further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. 52.204-5 Women-Owned Business (Other Than Small Business) (Oct 2014) 52.204-7 System for Award Management (JUL 2013) 52.204-8 Annual Representations and Certifications (Nov 2014) 52.204-16 Commercial and Government Entity (CAGE) code (Jul 2016) 52.204-17 Ownership or Control of Offeror (Jul 2016) 52.204-20 Predecessor of Offeror (Jul 2016) (a) Definitions. As used in this provision Commercial and Government Entity (CAGE) code means (1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity; or (2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code. Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor. Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term successor does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances. (b) The Offeror represents that it is or is not a successor to a predecessor that held a Federal contract or grant within the last three years. (c) If the Offeror has indicated is in paragraph (b) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order): Predecessor CAGE code: ________ (or mark Unknown ) Predecessor legal name: _________________________ (Do not use a doing business as name) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations Representation (Nov 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) 52.209-7 Information Regarding Responsibility Matters (JUL 2013) 52.212-1 Instructions to Offerors- Commercial Items (JUL 2013) QUOTATION SUBMISSION Offerors shall submit proposals electronically by the date and time in accordance with the Request for Proposal instructions. The Offerors proposal shall consist of three (3) volumes: Volume I Technical; Volume II Past Performance; and Volume III Price. 52.212-2 Evaluation-Commercial Items (JAN 1999) The Government will award a firm fixed priced requirement contract to the responsible offeror who is the lowest priced technically acceptable. In order to be rated Technically Acceptable all technical factors shall be rated as pass. Offeror shall demonstrate their ability to meet these factors with their offer in accordance with Paragraphs I-III below, and offers shall meet the minimum qualifications below in order to be evaluated. Technical acceptability is rated as pass or fail based on the following: Technical Experience: In order to be considered acceptable, the offeror shall provide a detailed profile regarding previous experience in archival, receipt and storage of Pathology Records, Pathology Blocks and Slides storage services. An acceptable profile shall at a minimum include: Agencies, companies, medical facilities, and government facilities served; size/number of records stored and shipped monthly, retrieval processes; type of vehicles used to perform safe, secure and confidential transport, storage, and retrieval of records; and period of performance for the services provided to each facility. Facility Requirements: The offeror shall ensure facility meets all applicable 36 CFR 1228, Subpart K Standards as determined by National Archives and Records Administration. An acceptable certification of facility requirements shall submit at a minimum documented certification for all the offerors facility(ies): 1). National Archives and Records Administration (NARA) certification. 2). Climate control facility(ies) for Pathology Block & Slides Storage certification 3) Fire Detection System certification/documentation 4) Fire Suppression System certification/documentation 5) Floor Load Capacity plan/documentation 6) Flood Plain Certification/documentation 7) Integrated Pest Management certification/documentation 8) Intrusion Alarm Certification (UL1076) certification/documentation Past Performance Acceptable past performance shall at a minimum shall provide: Offerors shall provide a minimum of three (3) identified references when submitting their quote. Emphasis will be on recent, relevant past performance. Recent is defined as work performed within the last three (3) years. Relevant is defined as work similar in size and scope of the work described in the Statement of Work (SOW). Since the Government may not necessarily interview all of the sources provided by the offerors, offeror shall explain the relevance of the data provided for each reference. Offerors are reminded that the Government may elect to consider data obtained from other sources. Evaluators may validate the information on past performance by contacting the points of contact directly, via email, or by phone. POC information should be documented and be available upon request. Offerors with no relevant past performance or whom information is not available, shall not be evaluated favorably or unfavorably on past performance. Price The offeror shall complete the Price/Schedule. 52.212-3 Certifications and & Representations (NOV 2013) Offeror shall include a completed copy of the provision 52.212-3, Offeror Representations and Certifications Commercial Items, with its offer. 52.217-5 Evaluation of Options (JUL 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran Representation and Certifications (Oct 2015) 52.233-2 Service of Protest (SEP 2006) VAAR Provisions: 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (DEC 2009) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.270-1 Representatives of Contracting Officers (JAN 2008) FAR Clauses: 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014) 52.212-4 Contract Terms and Conditions- Commercial Items (SEP 2013) This clause applies to this solicitation and the clauses that are incorporated into 52.212-4 as an addendum to this contract are as follows: 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within no later than 30 days before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. 52.219-13 Notice of Set-Aside of Orders (Nov 2011) 52.219-14 Limitations on Subcontracting. (Nov 2011) 52.219-28 Post-Award Small Business Program Representation (Jul 2013) 52.222-37 Employment Reports on Veterans (Feb 2016) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-50 Combating Trafficking in Persons (Mar 2015) 52.225-13 Restrictions on certain foreign purchases (June 2008) 52.229-3 Federal, State, and Local Taxes (Feb 2013) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payment to Small Business Subcontractors (DEC 2013) 52.237-3 Indemnification and Medical Liability Insurance (JAN 2008) 52.252-2 Clauses Incorporated by Reference (FEB 1998) End Addendum 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (SEP 2013) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor Cooperation with Authorities and Remedies (MAR 2012) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2007) 52.222-35 Equal Opportunity for Veterans (SEP 2010) 52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.232-33 Payment by Electronic Funds Transfer- System for Award Management (JUL 2013) VAAR Clauses: 852.203-70 Commercial Advertising (JAN 2008) 852.203-71 Display of Department of Veterans Affairs hotline poster 852.215-71 Evaluation Factor Commitments (DEC 2009) 852.219-9 VA Small Business Subcontracting Plan Minimum Requirements 852.228-71 Indemnification and Insurance (JAN 2008) 852.232-72 Electronic Submission of Payment Requests (NOV 2012) 852.237-70 Contractor Responsibilities (APR 1984)
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BPVAMC/VAMCCO80220/VA24817Q0046/listing.html)
Document(s): Attachment; File Name: VA248-17-Q-0046 VA248-17-Q-0046.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3079805&FileName=VA248-17-Q-0046-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3079805&FileName=VA248-17-Q-0046-000.docx; File Name: VA248-17-Q-0046 S02 - Attachment Price Schedule 2 (10272016).pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3079806&FileName=VA248-17-Q-0046-001.pdf); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3079806&FileName=VA248-17-Q-0046-001.pdf; File Name: VA248-17-Q-0046 P09 - SOW (10272016).pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3079807&FileName=VA248-17-Q-0046-002.pdf); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3079807&FileName=VA248-17-Q-0046-002.pdf; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN04313972-W 20161029/161027233915-81731625d55b32ea7970855cc92cca34 (fbodaily.com)
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S -- SERVICES: Pathology Records Storage - Attachment