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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 05, 2016 FBO #5461
DOCUMENT

Q -- Non-Transplant Cancer and Coagulation Testing - Attachment

Notice Date

11/3/2016
 

Notice Type

Attachment
 

NAICS

621511 — Medical Laboratories
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 20;960 Broadway Ave, Suite 460;Boise ID 83706
 

ZIP Code

83706
 

Solicitation Number

VA26017N0033
 

Response Due

11/10/2016
 

Archive Date

2/17/2017
 

Point of Contact

Diana Curl
 

Small Business Set-Aside

N/A
 

Description

This is a SOURCES SOUGHT NOTICE for market research purposes only to determine the availability of potential businesses with capabilities to provide the services described below. Potential offerors are invited to provide feedback via e-mail to Diana Curl at diana.curl@va.gov. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. The intended contract period is a one-year base period. Potential contractors shall provide, at a minimum, the following information to Diana Curl at diana.curl@va.gov as early as possible, but not later than November 10, 2016, 4:30 p.m. MT. All firms shall list their name, address, phone number, point of contact, and type of business. If mailed, send to  Department of Veterans Affairs, Network Contracting Office 20, ATTN: Diana Curl, 960 Broadway, Suite 460, Boise, ID 83706. Any questions can be directed to Diana Curl, Contract Specialist, at (208)-429-2031. 1) Company name, address, point of contact, phone number, e-mail address, and DUNS. 2) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. Anticipated North American Industry Classification System (NAICS) code is 621511 Medical Laboratories. The largest a firm can be and still qualify as a small business for Federal Government programs is no larger than $32.5 Million. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) 3) What types of information is needed to submit accurate offers? 4) Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concern the draft PWS below. (i.e., problems or any other issues experienced with similar contracts). Include comments on the Draft PWS. 5) How is the service, as described in the draft PWS typically priced? How could it be priced for a Government contract? 6) Can your business start coagulation and cancer testing within 1 hour after specimen has been taken? 7) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the draft PWS below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business (SB) Community or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. The DRAFT PWS as follows. See attached documents: Required tests and qnty Thank you for your participation. B.2. PERFORMANCE WORK STATEMENT TESTING OF SPECIMENS FOR CANCER, COAGULATION AND SPECIALIZED DISEASE For PORTLAND VA MEDICAL CENTER 3710 SW US VETERANS HOSPITAL RD PORTLAND, OREGON 97239 1.0 GENERAL: Authority: This contract is entered into under the authority of Public Law 104-262 and 38 U.S.C.8153. The contractor agrees to provide Health Care services in accordance with the terms and conditions stated herein at the Portland VA Medical Center (PVAMC). Services Required: Department of Veterans Affairs (VA) Medical Center, 3710 SW US Veterans Hospital Road, Portland, Oregon (hereinafter called PVAMC) requires laboratory testing and interpretation for Cancer, Coagulation and specialized disease. Place of Performance: The contractor will perform testing at the contractor s site. Period of Performance: This will be a base period plus four 1-year options that may be exercised by PVAMC. No services shall be performed by the contractor after the base period without written approval from the contracting officer. Scope of Work: a. This contract is only for PVAMC. It will be estimated quantities with fixed prices. The contractor will be paid on a monthly basis for each month s services in arrears. b. Services outside the scope of work: Services outside the scope of this contract shall not be performed unless and until specifically authorized by the contracting officer. Any services performed without this authorization, (whether written or verbal), will be at the expense of the contractor. c. The contractor performs testing of PVAMC specimens sent to the reference laboratory. 1.5.1. Contractor s Specific Requirements: Work Hours: NA Personnel Policy: NA Record Keeping: NA Contract Performance Monitoring: see 7.1 Oversight of Service/Performance Monitoring Key Personnel and temporary emergency substitutions: NA 2.0 PERSONNEL: NA 2.1. Qualifications: The Reference Laboratory shall provide in accordance with all applicable federal, state, and local regulations, laws, and ordinances, and in accordance with the specifications outlined for accreditation certification if applicable, patient specimen testing for tests listed below. All requirements and provisions defined in the specification of this solicitation will apply to any laboratory, i.e. branch, division, sub-contractor, etc. performing reference testing on behalf of the Reference Laboratory. 2.2 Technical Direction: Invoices: Invoices shall be submitted monthly in arrears with the following information Contract number and purchase order number. Station ID (648) Date and times of service Patient name and test Invoices will be billed as individual line items as they are listed in the price schedule Monthly invoice(s) will contain only those items numbers used for that month. Invoices not received in proper format will be returned. Marketing: Contractor shall not advertise or use any marketing material, logos, trade names, service marks, or other material belonging to the VA without consent. 2.3 Non-Personal Services: NA 3.0 HOURS OF OPERATION: NA 4.0 CONTRACTOR RESPONSIBILITIES: The contractor shall provide in accordance with all applicable federal, state, and local regulations, laws, and ordinances, and in accordance with the specifications outlined for accreditation certification if applicable, interpretation of patient specimen testing listed below. All requirements and provisions defined in the specification of this solicitation will apply to any laboratory, i.e. branch, division, sub-contractor, etc. performing reference testing on behalf of the Reference Laboratory. Task 1. Contractor is responsible for providing requisition forms, special instructions, and current list of tests with reference ranges, turn-around-times and specimen requirement. Task 2. Contractor is responsible for providing a secure interconnection between PLMS and the reference lab. The connection will transmit data to a dedicated printer at PLMS. The contractor will provide the dedicated printer and perform any maintenance the printer requires. This interconnection shall be protected through the use of VA approved encryption algorithms and products as required. Connections at each end shall be located within a controlled access site. All access shall be controlled by authentication methods to validate approved users. Task 3. Contractor agrees not to use or disclose Protected Health Information (PHI) other than as permitted or required by the agreement or as required by law. Task 4. Contractor agrees to use appropriate safeguards to prevent use or disclosure of the PHI other than is provided for by this agreement. Task 5. Contractor agrees to report immediately any breach of safeguards and to mitigate any harmful effect related to the use or disclosure of PHI by the Reference Laboratory or any of its agents, including subcontractors. Task 6. Contractor agrees to provide services during and after working hours, weekends and holidays. Task 7. The contractor agrees to transport samples in such a manner as to insure the integrity of the specimen. Task 8. The contractor will comply with reporting test results with the specified time frame in accordance with the nature of the testing, following all regulatory requirements for reporting of patient results. Test results shall be reported within the 8 hours for coagulation testing and other tests by times established in the reference laboratory test menu. Critical value test results shall be reported immediately by telephone. Results will be sent to the VA via a secure means and in compliance with HIPPA guidelines. Task 9. The contractor will consult with PLMS on test result by telephone as needed. Task 10. The contractor will provide PLMS with means of communication to the contractor to permit immediate inquiry regarding the status of pending tests. Task 11. The contractor will provide data on tests not performed due to issues such as sample type, quantity or stability. Task 12. The contractor will have the ability to provide test related information that can be used to help select the proper test and interpret results readily available and easy to access. Task 13. The contractor will pick-up all specimens, 24/7, weekends and holidays, at no-charge to the government, in order to begin specimen processing within one hour of specimen collection. Task 14. The contractor will begin processing fresh specimens and blood or urine specimens, no later than 1 hour after collection of the specimen 24 hours/day, including weekend and holidays. See attachment Explanation of specimen stability and processing requirements. Task 15. Test to perform and interpretations to provide. See attachment Required tests and qnty. Task 16. Reference lab must have a large (the larger the better) database to refer to for analysis and interpretation of the test panels for individualized medicine requirements. Task 17. The contractor will provide flow cytometry histograms and consultation upon request. Task 18. The contractor will upon request reflex to additional panels or studies. (Thus the need to begin processing within 1 hour, to insure specimens do not age out prior to reflex studies.) 5.0. DIRECT PATIENT CARE: NA 6.0. ADMINISTRATIVE: NA 7.0 GOVERNMENT RESPONSIBILITIES: 7.1 Oversight of Service/Performance Monitoring: Oversight and performance monitoring will be accomplished by following the attached QASP. Services rendered will be verified PLMS staff, which assures the VA pays for only those services actually requested. The services specified in this contract may be changed by written modification to this contract. The modification will be prepared and approved by the VA contracting officer prior to becoming effective. ORDER OF PRECEDENCE: The terms, conditions, and attachments referenced herein, including any formal written modifications thereto, constitute the complete agreement between the parties and take precedence over any other language, oral or written. Contracting Officer: The Contracting Officer (CO) is responsible for the overall administration of this contract. Contractor is advised that only the Contracting Officer, acting within the scope of his/her duties and responsibilities, has the authority to make changes to the contract, which affect contract prices, terms and conditions of this contract: Governing Law: This contract shall be governed, construed and enforced in accordance with Federal Law. 8.0 Performance Standards, Quality Assurance And Quality Improvement. The contractor shall: Address all patient safety events as defined in VHA Handbook 1050.1 which include: Adverse events, Sentinel Events, Close Calls and intentionally unsafe acts. Ensure that upon notification of an unconfirmed patient safety event, it is immediately reported to the Contracting Officers representative. Ensure that patient safety events are confirmed, investigated, and resolved. Ensure that the Contracting Officers representative is informed throughout all investigations and that all findings and conclusions are reported to the Contracting Officers representative. 8.1 Methods of Surveillance: In accordance with the QASP. 8.2 Performance Standards: Contract personnel shall be subject to the following standards and acceptable quality levels. 8.2.1 Standard 1 Provides required service as specified in the contract. Standard 1 - AQL: 100% 8.2.2 Standard 2 Complies with all contract security requirements. Standard 2 AQL %100 8.2.3 Standard 3 Completes all testing in a timely fashion in accordance with the contractors published Test Menu.. 8.2.4 Standard 3 AQL 100% 9.0. Special Contract Requirements: NA 9.1. Contractor Security Requirements: NA 10.0. Evaluative criteria: Technical performance is more important than all other evaluative criteria together. Technical performance = 80% Past performance = 10% Price = 10%
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC531/BoVAMC531/VA26017N0033/listing.html)
 

Document(s)

Attachment
 

File Name: VA260-17-N-0033 VA260-17-N-0033.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3090804&FileName=VA260-17-N-0033-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3090804&FileName=VA260-17-N-0033-000.docx

 

File Name: VA260-17-N-0033 Required Tests and Quanity-FY-17.xlsx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3090805&FileName=VA260-17-N-0033-001.xlsx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3090805&FileName=VA260-17-N-0033-001.xlsx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04319872-W 20161105/161103234520-5f14ccdea4e4a8dd12562d1f7c7f25a2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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