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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 10, 2016 FBO #5466
DOCUMENT

J -- UPS Maintenance Agreement - NWI Base Year: DOA to 10/31/2017 +4 - Attachment

Notice Date

11/8/2016
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;VA Medical & Regional Office Center;2501 W. 22nd St.;Sioux Falls SD 57105
 

ZIP Code

57105
 

Solicitation Number

VA26317Q0006
 

Response Due

10/19/2016
 

Archive Date

12/8/2016
 

Point of Contact

Travis Johnson
 

Small Business Set-Aside

N/A
 

Award Number

VA263-17-C-0005
 

Award Date

11/8/2016
 

Awardee

J & S POWER SOLUTIONS INC;201 E ODGEN AVE STE 14;HINSDALE;IL;60521
 

Award Amount

136,620.00
 

Description

Five year requirement (1 base year and 4 one year options) to provide preventive maintenance coverage (PM) with battery replacement coverage (BR) as indicated on Uninterruptible Power Supplies (UPS) and Rectifiers located at various sites in the NWIHCS as listed in paragraph 2.1. Provide all tools, parts, transportation and labor to complete the following semi-annual PM: Electronics Preventive Maintenance: Rectifier Power Module Preventive Maintenance/Calibration of all metering and protective features. Functional testing of all transfer conditions. Inspection of online performance and equipment history. Examination of interfaces to other Power-train equipment. Visual check on batteries and battery environment. Written evaluation providing a record of equipment performance. The Vendor will perform the Preventive Maintenance at a mutually accepted date. Battery Preventive Maintenance: VR battery system or flooded lead acid battery preventive maintenance visits during the term of the service agreement. NOTE: Due to the size and type of battery, testing and work procedures vary between battery jars above and below 100 watts per battery; work procedures may vary by UPS or related device and battery type and may be limited by safety requirements. Performed During Semi-Annual Preventive Maintenance Visit: Measure and Record the following: Individual cell/battery float voltages and overall float voltage Charger output current and voltage AC ripple current and voltage imposed on the battery Internal ohmic values of each cell/battery or perform a continuity test of each cell/battery Connection Resistance of 10% of the inter cell/battery connection Ambient temperature Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier Visually inspect conditions and appearance of the following: Connection terminals inter cell/battery connectors, cables and associated hardware Cell/battery covers, containers, and post seals Battery racks or cabinets and associated components and hardware Cell/battery jar or cover, noting any excessive distortion Perform cleaning of all accessible surfaces as required Perform the following: Measure and record the connection resistance of 100% of the inter cell/battery connections. Re-torque any connection where the resistance is above 20% of the average. E. Reporting Each Preventive Maintenance Visit: The technician(s) will issue the VA a verbal report summarizing the condition of the battery and identifying any critical issues before leaving the customer's site. A detailed report containing all readings and observations will be sent to the VA within five business days. Electronics (UPS Power Module, DC, PDU, Flywheel) Preventive Maintenance The following is an outline of general checks required to be perfonned during a Preventive Maintenance. All checks should be designed to be performed during off line operation, in the bypass mode. All checks or processes may not be applicable to all equipment types or models. Visual Inspection Inspect all printed circuit board connections for cleanliness, swab contacts if necessary. Inspect all power connections for signs of overheating Inspect all subassemblies, bridges and legs for signs of component defects or stress Inspect all DC capacitors for signs of leakage Inspect all AC capacitors for signs of leakage Inspect and inventory all customer-owned spare parts Inspect for, and perform as required, any open engineering changes Internal Operating Parameters DC Ground Detection Offset (if applicable) Inverter leg current average balance (if applicable) Output filter current average phase balance Rectifier bridge current average leg balance AC Protection settings are checked DC Protection settings are checked Input and Output Frequency and Voltage Bandwidth settings are checked Verify DC filter capacitance i. Verify AC tank and trap filter capacitance j. Power Supply voltages and waveforms External Operating Parameters System Input Voltages (all phases) System Input Currents (all phases) DC Charging Voltages (float and equalize), record settings, adjust to nominal Rectifier phase on and walk up Inverter phase on and walk up Adjust all panel meters to measured values System Bypass Voltages (all phases) Manual and UV Transfer Testing, verify uninterrupted transfer waveform (if applicable) i. Outage simulation, and battery capability testing, and verify charger current limit j. Generator operation and interface verification (if applicable) Environmental Parameters UPS area ambient temperature and condition of ventilating equipment General Cleanliness of UPS Power Module General Cleanliness of UPS area Replace all air filters Clean control panel/CRT screen Battery Cabinet Checks General appearance of Battery System (all types) General cleanliness of Battery System area (all types) Inspect cells for physical abnormalities Inspect all DC connections for abnormalities Battery System area ambient temperature and condition of ventilating equipment For internal batteries only, measure and record: Overall battery float voltage Charger output current and voltage Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier Monitoring System Parameters Alarm archive review and printing Alarm lamp test-local and remote (if applicable) Replace all open monitor bulbs Review Battery Test in history (if applicable) General Customer Consultation Verbal Recommendations General Observations Following the Preventive Maintenance inspection, a written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action. Battery Replacement: Provide all parts, tools, labor and transportation to replace all batteries with equal or better batteries once during the duration of the agreement. Preferred year of replacement is listed in para. 2.1. under BR Year The VA reserves the right to request earlier replacement if the need is identified. It is the responsibility of the vendor to arrange delivery of the new batteries to coincide with the mutually agreed upon scheduled replacement date. Batteries shall not arrive any earlier than 2 business days before replacement. It is also the vendor's responsibility to arrange for pick-up and proper disposal of all used/old batteries within 2 business days of the replacement. All 3 NWIHCS locations have dock access to the facility, but do not have fork-lifts available. Rectifier battery replacement shall be done after 1800 hours on weekdays or on the weekend, unless the contractor can provide a system to keep the PBX/telephone system operational when they replace the batteries. 1.3. Provide all tools, parts, transportation and labor to provide Full Service Repair coverage as follows: 1.3.1. 4-Hour Response 1.3.2 Unlimited Service Calls Free 24 Hour Tech Support 24 x 7 Contracted Service Coverage (Including Holidays) Provide unlimited continuous effort service response within the contracted period, provide free parts, and fund all travel and labor costs.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SFaVAMC/VAMCCO80220/VA26317Q0006/listing.html)
 

Document(s)

Attachment
 

File Name: VA263-17-C-0005 VA263-17-C-0005_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3098244&FileName=VA263-17-C-0005-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3098244&FileName=VA263-17-C-0005-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04323312-W 20161110/161108234722-26d66ac2de9c49ad2dc2f78f87bf280f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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