Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 11, 2016 FBO #5467
DOCUMENT

C -- Install Packaged Outdoor Air Handling Unit, Bldg. No. 11 - Attachment

Notice Date

11/9/2016
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24217N0092
 

Response Due

11/15/2016
 

Archive Date

1/14/2017
 

Point of Contact

Joseph Ercole
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

SOURCES SOUGHT ARCHITECT- ENGINEERING SERVICES VA NOTICE OF SOURCES SOUGHT SYNOPSIS SET ASIDE FOR SERVICE DISABLED VETERAN OWNED SMALL BUSINESS - ARCHITECT AND ENGINEER SERVICES PROJECT NAICS: 541310 SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SIZE STANDARD: $7.5 Million dollars. PROJECT TITLE: Install Packaged Outdoor Air Handling Unit, Bldg. No. 11 Project No. 632-16-106, at VAMC Northport NY. This Sources Sought Announcement on FBO has a deadline response date of November 14, 2016 11:59PM ET, response to: Joseph Ercole, Contracting Officer at: joseph.ercole@va.gov Only email will be accepted by November 15, 2016 11:59PM ET to Joseph Ercole, Contracting Officer. Please submit interest in your own format to include documentation of capabilities of sufficient detail for government determination that your firm possesses the necessary expertise and experience and meets all criteria as listed herein for this acquisition. An SF-330 is not required at this time, however you may submit an SF-330. As a Sources Sought Announcement, no evaluation letters will be issued to participants. This announcement is not to be construed as a commitment by the government and no contract will be award from this announcement. This announcement is to obtain email responses from qualified SDVOSB firms that are interested; simply email by November 15, 2016 11:59 PM ET that you are interested and meet requirements: email: joseph.ercole@va.gov The U.S. Department of Veterans Affairs, VA Medical Center, Northport, NY is seeking qualification statements from Service Disabled Veteran Owned Small Business Architect/Engineering (A/E) firms, NAICS 541310, located within the general geographic location of VA Medical Center Northport, NY 11768, within a two hundred (200) mile radius of VA Medical Center Northport, NY 11768, to provide professional design services for Install Packaged Outdoor Air Handling Unit, Bldg. No. 11 at VAMC Northport NY. A/E firms must be licensed in New York State and located within 200 miles of VAMC Northport NY 11768.. Interested Service Disabled Veteran Owned Small Business (SDVOSB) shall submit interest in your own format to include documentation of capabilities of sufficient detail for government determination that your firm possesses the necessary expertise and experience and meets all criteria as listed herein for this acquisition; an SF-330 is not required at this time, however you may submit an SF-330. This A/E work at the VAMC Northport NY shall be done in accordance with the guidelines of the most current VA Design Requirements and Criteria and VA Federal Specifications Standards Specifications available online at http://www.cfm.va.gov/TIL/. Firms with MEP services in-house and capability to provide full-service services under this phase shall include, but not be limited to the following: (1) Site Design; (2) Mechanical and Electrical Design including heating, ventilating, air conditioning, and electrical design with economic and energy analyses and all critical systems; (3) Cost Estimate(s); and (4) Presentations and Review Submissions are encouraged to submit a response of interest via email to: joseph.ercole@va.gov. VAMC Northport seeks qualified SDVOSB A/E firms with substantial past experience in this AHU design at healthcare facilities. Firms are asked to keep with current scientific technology, VA requirements, and trends as may be applicable to the mission of the VA. THIS SOURCES SOUGHT Announcement has a deadline response date of November 15, 2016 11:59PM ET, with response to: joseph.ercole@va.gov. All responders to this announcement, must ensure existence or update their Online Representations and Certifications Application (ORCA) at: https://orca.bpn.gov/. The Federal Acquisition Regulations (FAR) require the use of On-Line Representations and Certifications Application (ORCA) in Federal solicitations as part of the proposal submission process. Offerors are required to complete the ORCA on-line via website http://orca.bpn.gov. Refer to FAR 52.204-8 Annual Representations and Certifications (Feb 2009). THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. THIS ANNOUNCEMENT IS TO SEEK INTERESTED QUALIFIED A/E FIRMS THAT ARE SERVICE DISABLED VETERAN OWNED SMALL BUSINESSES WITHIN 200 MILES OF VAMC NORTHPORT 11768. This acquisition is 100% set-aside and restricted to Service Disabled Veteran Owned Small Business. If interested as design professional please email: joseph.ercole@va.gov The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project 632-16-106, Install Packaged Outdoor Air Handling Unit, Bldg. No. 11, at Northport VA Medical Center, 79 Middleville Rd., Northport, NY 11768. This procurement is restricted to Service Disabled Veteran Owned Small Business. Proximity of the AE firm to the facility is factored as part of the evaluation criteria, please see AE Evaluation Criteria. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6 and VAAR requirements. Applicable NAICS code is 541310 and business size standard of $7.5 Million. Magnitude of Construction is between $500,000.00 and $1,000,000.00. The anticipated award date of the proposed A-E Contract is on or before December 30, 2016. Potential contractors must be registered in SAM (www.sam.gov) and for Service Disabled Veteran Owned Small Business (SDVOSB) and must be certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB). LOCATION This Project is to install a packaged outdoor air handling unit at Bldg. No. 11, VA Medical Center Northport NY, 79 Middleville Rd. Northport, NY 11768. This Project will install a packaged outdoor air-handling unit at Bldg. No. 11 at the Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768. Technical disciplines include but are not limited to site development, HVAC, electrical, and estimating. The Project will comply with VA-adopted codes and standards including VA Directives, Design Manuals, Master Construction Specifications, Design Criteria, and other Guidance on the Technical Information Library (http://www.cfm.va.gov/til/). SCOPE OF SERVICE REQUIRED I. DESIGN DEVELOPMENT DOCUMENTS. General Scope. The A/E shall review the program materials furnished by VA and all prior submissions to ascertain the requirements of this phase of the work and shall prepare Design Development Documents illustrating the scale and relationship of Project components for review and approval of VA as further described in Supplement B. Services under this phase shall include, but not be limited to the following: (1) Site Design; (2) Mechanical and Electrical Design including heating, ventilating, air conditioning, and electrical design with economic and energy analyses and all critical systems; (3) Cost Estimate(s); and (4) Presentations and Review Submissions. II. CONSTRUCTION DOCUMENTS. General Scope. Based upon the approved Design Development Documents, other program materials furnished by VA, and any further adjustments in the design scope or quality of the Project, the A/E shall ascertain the requirements of this phase of the work and shall prepare, for approval by VA, Construction Documents and other documents setting forth in detail the requirements for bidding and contracting for the con struction of the Project and as further described in Supplement B. Services under this phase shall include: (1) Site Design Documents setting forth in detail the site construction requirements; (2) Mechanical Design Documents setting forth in detail the mechanical construction requirements including all mechanical plans, elevations, sections, details, and schedules for heating, ventilating, and air conditioning; (3) Electrical Design Documents setting forth in detail the electrical construction requirements including all electrical plans, elevations, sections, details, diagrams and schedules; (4) Cost Estimate(s) setting forth in detail quantities of materials, labor, profit, overhead, insurance, taxes, etc.; (5) Specifications for all sections of the work utilizing the VA Master Specification system setting forth in detail all requirements for the construction fully coordinated with the drawings and other Construction Documents; and (6) Presentations and Review Submissions. III. SITE SURVEYS, SUBSURFACE AND OTHER INVESTIGATIONS. The A/E shall arrange for and oversee the performance of topographic surveys, test borings, test pits, soil tests, subsurface exploration and other such investigations as he determines are required for the proper design of the Project. IV. SERVICES DURING BIDDING PERIOD. The A/E shall attend authorized conferences, including Pre-Bid Conference and Pre-Construction Conference, as directed by the Contracting Officer. The A/E shall provide representatives of the following professional registered disciplines for each conference: Mechanical Design. V. SERVICES DURING THE CONSTRUCTION PERIOD. The A/E shall act in an advisory and consultant capacity to the Contracting Officer. The A/E, when requested, shall assist the Contracting Officer and his Resident Engineer to interpret the construction documents and shall: (1) recommend any action(s) he deems suitable for the satisfactory prosecution of the construction work; (2) prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents; and (3) assess the preparation of Construction Contract Modifications initiated by or through VA to be executed in accordance with the Construction Documents. The A/E shall review all Government initiated and/or the Construction Contractor's cost proposals for construction modifications when requested by the Resident Engineer. The A/E's reply regarding his review of cost proposals and his recommendations shall include an independent breakdown of costs in detail with quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment. The A/E shall check Government furnished and/or the Construction Contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition. The A/E shall notify the Resident Engineer in writing of any and all deviations from the requirements of the construction documents that he has found in the Construction Contractor's submittals. During the Construction Period, the A/E shall make visits to the Project site. The A/E shall observe the construction and advise the Resident Engineer of any deviations or deficiencies. The A/E shall provide registered architects and engineers who are familiar with the design work of the Project to act as observers and advisers to the VA team conducting intermediate inspections, partial final and/or final inspection(s) of the Project. VI. POST-CONSTRUCTION SERVICES. For a period of one (1) year after final payment, the A/E shall be obligated to furnish advisory or consulting services that are normal to such a professional contract and necessary to assure the proper functioning of elements of the A/E design. The Construction Contractor shall furnish to the A/E a marked-up set of prints showing all changes made during the construction period. The A/E shall incorporate into the drawings all significant changes marked-up by the Construction Contractor and, any significant changes made by solicitation amendments and construction contract modifications. The A/E shall prepare record drawings by making changes on the original contract drawings. Submission shall be subject to the approval of the Contracting Officer as to quality and completeness. VII. CONTRACT SECURITY. This contract does not involve VA sensitive information and contractor personnel do not require access to VA systems. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of VA. VIII. BID ALTERNATES Throughout the design phases, the A/E shall identify alternatives for a minimum of 20 percent of construction costs that can be taken as potential bid deducts in the event construction bids received are higher than anticipated. The alternates shall be designed so that, if required to award the bid within the approved total project cost, the Project remains a stand-alone project and can be activated according to its intended function upon completion. LOCATION The A/E's proximity to the facility is factored into the evaluation and considered. COST RANGE Estimated Construction Cost Range: Between $500,000 and $1,000,000. TYPE OF CONTRACT CONTEMPLATED The Department of Veterans Affairs is contemplating awarding a firm fixed price contract. ESTIMATED START AND COMPLETION DATES The Department of Veterans Affairs requires design and contract support services. The estimated start and end dates for the design and start and end dates for the construction are as follows: The A/E shall perform the work required by this contract within the limits of the following schedule. He/she shall provide professional architects and engineers as directed by the Contracting Officer who are familiar with the work to attend the Design Reviews on the following dates: Submit authorization request for site survey not later than 7 calendar days after award Deliver First Review (DD) material (35% complete) to Contracting Officer not later than 21 calendar days after award Review First Review (DD) material (35% complete) with Contracting Officer on or about the 28th calendar day after award Deliver Second Review (CD) material (100% complete) to Contracting Officer not later than 49 calendar days after award Review Second Review (CD) material (100% complete) with Contracting Officer on or about the 56th calendar day after award Deliver Final Bid Documents to Contracting Officer not later than 63 calendar days after award Bid Opening Date (Estimated) 150 calendar days after award Construction Contract Award (Estimated) 173 calendar days after award Construction Completion (Estimated) 381 calendar days after award The Contracting Officer may schedule an additional Design Review(s) should he/she determine that such review(s) is required for satisfactory completion of the Contract Drawings and Specifications. The A/E will be reimbursed for the additional trip(s) in accordance with Clause SP-9 unless the additional Design review(s) was requested by him or caused by actions for which he/she is responsible. SELECTION CRITERIA The Department of Veterans Affairs shall evaluate each potential contractor as per the evaluation factors listed in this announcement, and in terms of its (1) Professional qualifications and disciplines of staff proposed for the satisfactory performance of required services; and (2) Examples of specialized experience and technical competence in the type of work including where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; and (3) Capacity to accomplish the work in the required time; and (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; and (5) Location in the geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and (7) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness; and (8) Record of significant claims against the firm because of improper or incomplete architectural and engineering services; and (9) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. SELECTION CRITERIA DESCRIPTIONS The selection criteria descriptions (1 through 9 above) are further explained below. (1) PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Mechanical, Electrical, and Fire Protection Engineer). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Architects, Engineers, Cost Estimator, and team members who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope; (2) SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Proof of specialized experience and technical competence in health care facilities, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (3) CAPACITY This factor evaluates ability of the AE firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. i. List current projects with a design fee of greater than $50,000 being designed in the firms' office. ii. Indicate the firms' present workload and availability. iii. Present workload and availability of the project team (including sub-consultants) for the specified contract performance period. iv. Describe experience in successfully delivering similar projects v. Proof of previous performance schedule(s), related to this project performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates. (4) PAST PERFORMANCE Contracting Officer will evaluate past performance on recent and relevant contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required). vi. Recent is defined as performance occurring within 5 years of the date of this Announcement, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Announcement. vii. Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms' ability to work with government entities and design standards or similar relevant experience with other entities. i. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For non-Federal contracts, provide facility owner documentation of the firms' performance issued on that contract. If known documentation exists, so state. ii. Provide accessible owner points of contact: name, title address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/commendation as desired. Respondents are notified that Contracting Officer may use any additional sources of information (such as, but not limited to the CPARS, Architect-Engineer Contract Administration Support System (ACASS) or the Army Corp of Engineers' central database of past performance) available to it regarding the Respondent's relevant experience and past performance and consider the information thus obtained as part of this evaluation. (5) LOCATION viii. The A/E Firm proximity within 200 miles to VA Medical Center Northport NY 11768 is an evaluation criteria. ix. This distance is determined according to http://maps.google.com/ x. This factor evaluates the distance the AE firm's design office or offices lies from the location of work. Please provide the address (es) and distance of your closest office to the address listed below. The AE will have to be onsite various times and location is relevant for immediate meetings, field visits, RFIs, and relevant project work. (6) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (8) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Required Criteria Weighting X Professional qualifications and disciplines of staff proposed for the satisfactory performance of required services. 15% X Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials 15% X Capacity to Accomplish the work in the required time 10 % X Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules 15% X Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project 10% X Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness 10% X Record of significant claims against the firm because of improper or incomplete architectural and engineering services 10% X Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team 15% Total Percentage 100.0% This Sources Sought Announcement on FBO has a deadline response date of November 15, 2016 11:59PM ET, response to: Joseph Ercole, Contracting Officer at: joseph.ercole@va.gov Only email will be accepted by November 15, 2016 11:59PM ET to Joseph Ercole, Contracting Officer. -END-
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24217N0092/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-N-0092 VA242-17-N-0092.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3101918&FileName=VA242-17-N-0092-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3101918&FileName=VA242-17-N-0092-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VAMC Northport NY;79 Middleville Rd.;Northport, NY

Zip Code: 11768
 

Record

SN04324178-W 20161111/161109234030-85cf606d837c1ed096176b1329f200e6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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