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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 12, 2016 FBO #5468
DOCUMENT

65 -- PREOPERATIVE BLOOD CELL SAVER AUTOLOGOUS TRSANSFUSION SERVIC DORN VA MEDICAL CENTER - Attachment

Notice Date

11/10/2016
 

Notice Type

Attachment
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

Department of Veterans Affairs;W.J.B. Dorn VA Medical Center;6439 Garners Ferry Road;Columbia SC 29209-1639
 

ZIP Code

29209-1639
 

Solicitation Number

VA24717R0028
 

Response Due

11/17/2016
 

Archive Date

1/16/2017
 

Point of Contact

JOSEPH LOCKE
 

E-Mail Address

6-4000,
 

Small Business Set-Aside

Total Small Business
 

Description

C 9 PERFORMANCE BASED WORK STATEMENT PREOPERATIVE BLOOD CELL SAVER AUTOLOGOUS TRSANSFUSION SERVICES 1. GENERAL. The contractor shall provide preoperative blood cell saver autologous transfusion services as needed to support the Veteran beneficiary patients in the Operating Room of the William Jennings Bryan Dorn Medical Center (WJBD MC) at 6439 Garners Ferry Road, Columbia, South Carolina 29209. 2. BACKGROUND: A.The WJBD MC is a 204 bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Annually, since 2013 the Medical Center serves approximately 70,000 patients. Satellite outpatient clinics are located in Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter and Spartanburg, South Carolina. B. The WJB Dorn VA Medical Center supports to save the blood supply and unnecessary exposure to the patient to viral markers. Carolina Auto-transfusion will work in conjunction with the blood bank department in the laboratory and the Operating Room to target the patients needing Cell Savers for Preoperative Blood services. Research has demonstrated the importance of preventing unwanted diseases through exposure to other people blood, when possible. 3. PERIOD OF PERFORMANCE: One Base Year with the Option of three (3) one year option periods. BASE YEAR: 365 Days after date of contract award 1ST OPTION YEAR: 365 days after date of option year 1 2nd OPTION YEAR: 365 days after date of option year 2 3rd OPTION YEAR: 365 days after date of option year 3 4. PLACE OF PERFORMANCE: Operating Room, BLDG 100 2ND floor, WJB DORN VAMC 5. SCOPE: a. The Contractor shall provide preoperative blood cell saver autologous transfusion services to the Veteran beneficiary patients identified by the Operating Room requiring this service b. The contractor shall work in conjunction with the blood bank in the laboratory and the operating room in the collection and processing of shed blood from patients for reinfusion into the same patient at surgical or postoperative bedside; and sequestration of platelet rich plasma from patient s whole blood for topical application by a surgeon. b. The contractor shall provide all equipment and supplies necessary to recover and process patient s shed blood. c. The contractor shall provide services in accordance with American Association of Blood Bank (AABB) standards. d. The contractor shall ensure a Medical Director is available by cell phone and/or pager at all times during the procedure for physician conferences. e. The contractor shall perform semi-annual education for hospital staff regarding autologous transfusion. QUALIFICATIONS: The contractor shall provide competency assessments, evaluations, credentials, licensure and/or any other documents on its employees required to comply with the accreditation policies and standards of the Joint Commission. Proof Credentials (ex. RN CCA, LPN CCA, CST CA, CA, EMT CA, LPN CST CA, as are now on file in the Blood Bank department, per CAP guidelines). Be a citizen of the United States. Be proficient in spoken and written English. CONTRACT PERFORMANCE MONITORING: The government reserves the right to monitor services for competency, compliance, patient outcome, professionalism, credentialing, documentation, and service quality. SPECIAL REQUIREMENTS: Contractor registration: Contractor shall be a legally registered business in the state of South Carolina. HIPPA Responsibility: Contractor agrees to comply with the requirements under the Health Insurance Portability and Accountability Act of 1996 (HIPPA). Notwithstanding anything to the contrary in this contract, all individually identifiable health information shall be treated as confidential by parties in accordance with all applicable federal, state, or local laws and regulations and official guidance promulgated there under, and the parties agree to take such additional steps and/or negotiate such amendments to this contract as may be required to ensure that the parties are and remain in compliance with the HIPAA regulations and official guidance. Security requirements: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISMA), Appendix II of OMB Circular A-130, and guidance and standards, available from the Department of Commerce s National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST s Web site at: http://www.checklists.nist.gov To ensure appropriate security controls are in place, contractors must follow the procedures set forth in: VA Information and Information System Security/Privacy Requirements for IT Contracts located at the following web site: http://www.iprm.oit.va.gov Contractor Employee Security and HIPAA Training: Contractor must certify that all employees working on this contract have received VA information Security Awareness and VHA Privacy Policy Training. This training can be accessed on line through the VA External Education System found at http://www.ees-learning.net/. Proof of training is required via printed certification of completion and must be provided to the CO/COTR. The Contracting Officer or COTR will provide the details required for obtaining the VHA Privacy Policy Training. In accordance to VHA Directive 6500, Appendix G, Department of Veteran s Affair (VA) National Rules of Behavior, each contractor must read and sign the VA National Rules of Behavior prior to gaining any access to VA information and/or information systems. Contractors must initial and date each page of the copy of the page of the VA National Rules of Behavior; they must also provide the information requested on the last page, sign and date it. These requirements will be maintained in a contractor employee file by the CO/COTR for each contractor employee working on the contract. Contractor Employee Security and HIPPA Training: Contractor shall certify that all employees working on this contract received VHA Privacy Training. This training can be accessed on line through the VA Learning Management System (LMS) or the VA can provide a video to the Contractor to show to its employees that will be performing on this contract. Proof of training is required. The Contracting Officer will provide the details required for obtaining the VHA Privacy Policy Training. Contractor Personnel Security Requirements: All contractor employees who require access to the Department of Veterans Affairs computer system shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract the contractor will be responsible for the actions of those individuals that provide or perform work for the VA. Position Sensitivity: the position sensitivity has been designated as low risk. Background investigation: the level of background investigation commensurate with the required level of access is National Agency Check and inquires (NACL) with written inquires. Contractor responsibilities: The contractor shall bear the expense of obtaining background investigations. The web site which provides information on the cost of the security investigation is www.opm.gov\extra\investigate - Select federal investigations Notices (FN 01-01). The office of Security and Law Enforcement adds an administrative fee. Patricia Moore, 202-461-5240 can be contacted to obtain information of the current amount of the fee. The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship and are able to read, write, speak and understand the English language. The contractor shall provide the screening results of the VA Contracting officer prior to award and anytime new employees are hired. The contractor will provide to the Contracting Officer prior to award the following: (1) List of names of contract personnel. (2) Social security numbers of contractor personnel, (3) Home address of contractor personnel or the contractor address. The contractor shall submit or have their employees submit the following required forms to the VA Office of Security and Law Enforcement within 30 days of receipt: FD 258, U.S> Department of Justice Fingerprint Application Chart. VA Form 0710, Authority of Release of Information form. The contractor, when notified of an unfavorable determination by the government, shall withdraw the employee from consideration from working under the contract. Failure to comply with the contractor personnel security requirements may result in termination of the contract for default. POINTS OF CONTACT: Ms. Betty Cimarolli, (803) 776-4000 ext. 7395, Registered Nurse, OR Ms. Leelama, (803) 776-4000 ext. 7417, Registered Nurse, OR Ms. Emily Thomas, (803) 776- 4000 ext. 7419, Registered Nurse, OR/ PACU Case Manager Any changes referencing authorized staff as stated above will be communicated to the contracting specialist/officer and the contractor in writing throughout the life of the contract as submitted by the COR. ORDERING PROCEDURES: Operating Room (OR) Physician places an order through a note on the surgical request sheet. The OR Medical Support Assistant prepares an e-mail in VISTA to the Cell Saver Group (G.BLOOD, #1 = Blood Bank). The e-mail requests that a Cell Saver Case be scheduled and shall include the following information: Patient s name Social Security Number Date of Birth/Age Date of Surgery/Name of Procedure Time of Surgery Physicians Name Upon receipt of the e-mail, the POC will log the information on the form called REQUEST FOR INTRAOPERATIVE AUTOLOGOUS TRANSFUSION. The POC will place a call to the contractor and provide the following information: Patient s name Social Security Number Date of Birth/Age Date of Surgery/Name of Procedure Time of Surgery Physicians Name Type of Service Requested The contractor shall provide a Cell Saver Case confirmation Number to the POC. INVOICES: Payment will be made upon request of the property prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer s Technical Representative (COTR), and submitted to VA FSC, P.O. BOX 149971, Austin, TX 78714. A properly prepared invoice will contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Itemized list of procedures (by patient number or other identifier without violating HIPPA) Price per procedure Dates procedure performed Total amount due. 12. TERMINATION FOR CONVENIENCE: Subject to a 14 day advance notice, the Government reserves the right to terminate this contract for convenience if the need for this service changes or is no longer required. 13. Records Management Language for Contracts: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records Basis of Award Project: PREOPERATIVE BLOOD CELL SAVER AUTOLOGOUS TRSANSFUSION SERVICES A. BASIS FOR AWARD. Award will be made to the lowest priced, technically acceptable responsible offeror, whose proposal conforms to all stated terms, conditions, representations, certifications, and any other information required by this solicitation. Technical tradeoff will not be made and no additional credit will be given for exceeding the minimum requirements. In the event an offeror s proposal is determined to be unacceptable in any of these factors, the entire proposal will be considered unacceptable and the offeror will be ineligible for award. **ALL factors must be rated ACCEPTABLE to be considered for award. B. EVALUATION METHODOLOGY. The award decision will be based on the following: Technical Approach - Technical approach to complete the project in accordance with the Salient Characteristics and specifications. At a MINIMUM shall include with quote the following: Registered in System for Award Management (SAM) as a Small Business; Provide proof of credentials (ex. RN CCA, LPN CCA, CST CA, CA, EMT CA, LPN CST CA, as are now on file in the Blood Bank department, per CAP guidelines). Contractor shall be a legally registered business in the State of South Carolina By submitting a proposal your company agrees to comply with all remaining terms not detailed here but specified within the Statement of Work. Price. All line items in the Price Schedule must include a price. The total evaluated price will consist of the offeror s proposed price and the government s independent cost estimate. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. Price realism may be performed by the Contracting Officer. If, during evaluation, it is determined that discussions are necessary, offerors Final Proposal Revisions (FPR) after discussions will be considered in making the source selection decision. Each factor will be scored as Acceptable or Unacceptable as defined below. Each proposal will be evaluated against the SOW and the stated evaluation criteria. Each proposal is evaluated using the same standards. "Lowest Price, Technically Acceptable" Evaluation Standards Acceptable ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror's proposal meets the performance and technical capability requirements defined in the Specifications. NOTE: Once the proposals have been determined to be "technically acceptable," award will based on cost/price only. Unacceptable Not all of the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. Proposal fails to meet specified minimum performance and technical capability requirements defined in the SOW. The following table will be used for each proposal received to score each LPTA factor as to whether it is Acceptable or Unacceptable. Non- Cost/Price Factors Offerer Technically Acceptable Technical Approach Registered in SAM Proof of Credentials Copy of SC Business License Agrees to terms of SOW
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/CSCVAMC/WJBDDVAMC/VA24717R0028/listing.html)
 

Document(s)

Attachment
 

File Name: VA247-17-R-0028 VA247-17-R-0028_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3103537&FileName=VA247-17-R-0028-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3103537&FileName=VA247-17-R-0028-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: DORN VA MEDICAL CENTER;6439 GARNERS FERRY ROAD;COLUMBIA, SC 29209

Zip Code: 29209
 

Record

SN04325813-W 20161112/161110234234-182e14372975b1279164ed06e33fc074 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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