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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 18, 2016 FBO #5474
DOCUMENT

J -- Maintenance on Cleaning Equipment for Environmental Management Service (EMS) department at VA New York Harbor Healthcare System (VANYHHS). - Attachment

Notice Date

11/16/2016
 

Notice Type

Attachment
 

NAICS

561210 — Facilities Support Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24217N0100
 

Response Due

11/23/2016
 

Archive Date

12/23/2016
 

Point of Contact

Delfo Saco-mizhquiri
 

Small Business Set-Aside

N/A
 

Description

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. VA NEW YORK HARBOR HEALTHCARE SYSTEM (VANYHHS) STATEMENT OF WORK EMS EQUIPMENT MAINTENANCE AND REPAIR SERVICE Objectives/Requirement: The New York Harbor Healthcare System is currently seeking a company that can provide the following services: repair, refurbish, and assess for replacement of all EMS Cleaning Equipment contained in this Statement of Work (SOW). Schedule Maintenance: The Contractor shall obtain all parts, materials, and supplies necessary to perform scheduled maintenance, also known as preventive maintenance (PM), and the Contractor shall be responsible for the cost of all manufacturer/industry standard PM replacement parts/materials/lubricants. The Contractor shall review the manufacturer s requirements for scheduled maintenance for the systems/equipment, and recommend to the Chief of Maintenance and Repair to set up a scheduled PM program in the VISTA Electronic Work Order application. The Contractor shall ensure that the level of preventive maintenance (tasks, frequency, etc.) is adequate to preserve the manufacturer s warranty on the systems/equipment, and that Contractor personnel and subcontractors that are used to perform scheduled maintenance during the warranty period are qualified by the systems/equipment manufacturer where necessary to preserve the warranty on the systems/equipment. The Contractor shall also ensure that all scheduled maintenance complies with applicable codes and standards. List of equipment: Brand Model Numbers/Description ADVANCE 2300 FLOOR SCRUBBER/BUFFER 2300 ADVANCE 2710 FLOOR SCRUBBER/BUFFER 2710 ADVANCE ADVOLUTION 20 hi-speed ADVANCE ADVOLUTION 20 hi-speed ADVANCE ADVOLUTION 20BT234AGM ADVANCE ADVOLUTION 20BT234AGM ADVANCE ADVOLUTION 20BT234AGM ADVANCE ADVOLUTION 20 ride-on ADVANCE ADVOLUTION 20 ride-on ADVANCE ADVOLUTION 20 hi-speed ADVANCE ADVOLUTION 2710 ride-on ADVANCE ADVOLUTION 2710 ride-on ADVANCE ADVOLUTION 2710 ride-on ADVANCE ADVOLUTION 2710 ride-on ADVANCE ADVOLUTION 20 BT ADVOLUTION 20 BT ADVANCE ADVOLUTION 20 BT ADVOLUTION 20 BT ADVANCE ALL PURPOSE 20 ALL PURPOSE 20 ADVANCE ALL PURPOSE 20 ALL PURPOSE 20 ADVANCE AWD 1315 VACUUM AWD 1315 VAC ADVANCE AWD 1315 VACUUM AWD 1315 VAC ADVANCE AWD 1315 VACUUM AWD 1315 VAC ADVANCE AWD 1315 VACUUM AWD 1315 VAC ADVANCE AWD 1315 VACUUM AWD 1315 VAC ADVANCE AWD 1315 VACUUM AWD 1315 VAC ADVANCE AWD 1315 VACUUM AWD 1315 VAC ADVANCE AWD 1315 VACUUM AWD 1315 VAC ADVANCE AWD 1315 VACUUM AWD 1315 VAC ADVANCE AWD 1315 VACUUM GWD360 ADVANCE BAC-VAC BAC-VAC ADVANCE CARPET TWIN14 14XP ADVANCE CARPET TWIN14 14XP ADVANCE CARPET TWIN14 14XP ADVANCE CARPET TWIN14 14XP ADVANCE CARPET TWIN14 14XP ADVANCE CARPET TWIN14 14XP ADVANCE CARPET TWIN16 16XP ADVANCE CARPET TWIN16 16XP ADVANCE CARPET TWIN16 16XP ADVANCE CARPET TWIN16 16XP ADVANCE CARPET TWIN16 16XP ADVANCE CARPET TWIN16 16XP ADVANCE COVERTAMATIC SCRUBBER 26D COVERTAMATIC ADVANCE ECOFLEX SC3000 2300 20D ADVANCE ECOFLEX SC3000 2300 20D ADVANCE ECOFLEX SC3000 3000 26D ADVANCE ECOFLEX SC3000 3000 26D ADVANCE ECOFLEX SC3000 3000 26D ADVANCE FLOOR CLEANING MACHINE 3000 26D ADVANCE FLOOR CLEANING MACHINE VS20 ADVANCE FLOOR CLEANING MACHINE 16XP ADVANCE FLOOR CLEANING MACHINE INT2000BC ADVANCE FLOOR CLEANING MACHINE 5SPD4-3106-24 ADVANCE FLOOR CLEANING MACHINE 20 ADVANCE FLOOR CLEANING MACHINE UNKNOWN ADVANCE FLOOR CLEANING MACHINE UNKNOWN ADVANCE FLOOR SCRUBBER WHIRLAMATIC VS-20 ADVANCE FLOOR SCRUBBER SPRITE 16 ADVANCE FLOOR SCRUBBING MACHINE VS20 ADVANCE HEAVY DUTY WET VAC HEAVY DUTY WET/VAC ADVANCE HEAVY DUTY WET VAC HEAVY DUTY WET/VAC ADVANCE HEAVY DUTY WET VAC HEAVY DUTY WET/VAC ADVANCE HEAVY DUTY WET VAC HEAVY DUTY WET/VAC ADVANCE HIGH SPEED MATADOR BUFFER M20 ADVANCE HR 2800 HR 2800 ADVANCE MATADOR AUTO SCRUBBER M20 ADVANCE MATADOR AUTO SCRUBBER M20 ADVANCE PACESETTER 20 20 polisher ADVANCE PACESETTER 20 20 polisher ADVANCE PACESETTER 20 20 polisher ADVANCE PACESETTER 20 20 polisher ADVANCE PACESETTER 20 20 polisher ADVANCE PACESETTER 20 20 polisher ADVANCE REEL CLEANER REEL CLEANER ADVANCE REEL CLEANER REEL CLEANER ADVANCE REEL CLEANER REEL CLEANER ADVANCE REEL CLEANER REEL CLEANER ADVANCE SC750 SCRUBBER SC750 26D ADVANCE SC750 SCRUBBER SC750 26D ADVANCE SC750 SCRUBBER SC750 26D ADVANCE SC750 SCRUBBER SC750 26D ADVANCE SC750 SCRUBBER SC750 26D ADVANCE SC750 SCRUBBER SC750 26D ADVANCE SC750 SCRUBBER SC750 26D ADVANCE SCRUBBERS 26D CONVERTAMATIC ADVANCE SPECTRUM 15 15 GU15 SMU ADVANCE SPECTRUM 15 15P GU15 SMU ADVANCE SPECTRUM 15 15P GU15 SMU ADVANCE SPECTRUM 15 GU15 SMU ADVANCE SPRITE WET/DRY VAC 6142A ADVANCE SPRITE WET/DRY VAC 6142A ADVANCE TURBO FLOOR BLOWER BLOWER ADVANCE VACUUM 16XP ADVANCE VACUUM DA-1512W ADVANCE VACUUM DA-1512W ADVANCE VACUUM CLEANER 503-045-G2 ADVANCE VL 500 SHOP VAC VL 500 ADVANCE VS 20 BURNISHER VS 20 ADVANCE VS 20 BURNISHER VS 20 ADVANCE WET/DRY VAC HYDROVAC ADVANCE WINDSOR S12 VAC S12 These services are periodic in nature and are required to maintain the equipment in such a condition that it may be operated in accordance with its intended manufacturer s design and functional capacity with minimal incidence of malfunction or inoperative conditions. The Vendor shall ensure that the repairs and service functions are performed in conformance with specifications used by the instrument manufacturer. When applicable, vendor must show current ISO certifications specific to the cleaning equipment and or devices. The vendor will provide repair service which may consist of calibrating, cleaning, stain removal, lubricating, adjusting, replacing parts, and maintaining the equipment, insulation electrical safety inspection, (as required by instrument type) including all emergency calls necessary between regular repairs. Upon completion of repair, refurbishment, and testing of the submitted equipment/devices and instruments, the vendor must return the equipment to the Environmental Management Service (EMS). Additionally, the vendor must also provide a summary document upon delivery of processed equipment containing the following information: date of repair, instrument type, type of repair and cost, recommendations for process improvements and may include before and after pictures, if appropriate. Specific Mandatory Task and Associated Deliverables: The Vendor shall provide all necessary labor, equipment, materials, supervisor, test equipment, repair/replacement parts, travel and transportation for EMS equipment maintenance and repair. These will be performed monthly on site for the following VA Facilities: 1. New York Harbor Healthcare System New York Campus 423 E. 23rd Street New York, NY 100010 2. New York Harbor Healthcare System Brooklyn Campus 800 Poly Place Brooklyn, NY 11209 3. New York Harbor Healthcare System St. Albans Campus 179-01 Linden Blvd. St. Albans, NY 11425 Provide repairs, maintenance, and testing of all cleaning equipment and devises. Repairs will be completed either on location at the VA New York Harbor Healthcare System facilities listed on this SOW, in a mobile repair vehicle, or offsite at the vendor s repair facility. The repair vendor will provide multiple levels of repair service including, but not limited to two-hour turn-around, same-day turn-around, 24-hour turn-around, weekend service, mail-in repair service, and onsite repair service. If necessary, magnification technology must be utilized during the repair process to diagnose, document, and educate regarding repairs made for the day. All cleaning equipment/devices maintenance and repair will be handled with care. The vendor will be required to test instruments for accuracy of performance and calibration. The vendor will return all equipment in as good as new condition. All equipment shall be repaired and maintained in proper operating conditions as specified by the original manufacturer. The repair and maintenance of the cleaning equipment will be maintained to manufacturer s specifications. The manufacturer s part numbers and catalog numbers shall be preserved on all repaired or refurbished equipment. Cleaning equipment that cannot be repaired or refurbished due to cracking, pitting, corrosion, or exceeding life expectancy will be removed and be tagged for replacement. All single equipment picked up/delivered by vendor will be properly listed for accountability verification. When necessary, the repair vendor will provide training regarding instrument repairs, instrument care and handling, equipment processing, power equipment repairs etc. The Vendor's employee(s) shall report to the Environment Management Service (EMS) upon arrival at the VA for the pickup and return of equipment. If equipment cannot be repaired, they must be marked or tagged and returned to EMS. All equipment repairs will be performed Monday through Friday between the hours of 8:00am 4:00pm and on weekends when necessary, excluding national holidays. Equipment repairs completed onsite at the New York Harbor Healthcare System s all campuses in a mobile repair lab/vehicle or within the hospital in a designated space. The mobile repair vehicle should be self-sustained with electrical power, air compressor, tools, etc. Safety cones must be utilized around the perimeter of the mobile repair vehicle to ensure the safety of hospital and vendor staff. Any equipment needed to set up repair lab within the hospital must be done at the expense of the vendor. All urgent equipment repairs will have a 48-hour turnaround time. All Emergency equipment repairs will have a 24-hour turnaround time. The vendor will conduct a continuous review of the condition of the sets and make recommendations for adjusting the repair frequencies for individual specialized equipment and on-site repair visit frequency. Documentation Requirements: Repaired equipment returned to EMS will be on a detailed list document provided by the vendor containing the following information; date of repair, equipment type, type of repair, and cost. All service documentation will be maintained by EMS and made available to the Contract Officer as needed per contracting requirements. The hand written checklist/delivery slip will be checked against the equipment returned after repairs. Stickers indicating that the equipment has been serviced and the date of service shall be put on all repaired equipment. Security Clearance: Vendor shall be required to complete a security clearance with the VA Police. An ID badge will be issued by the VA Police which needs to be presented by vendor s employee at the VA entrance security check points. The issued badge is for official pickup and deliveries of cleaning equipment. Vendor mobile unit(s) shall be properly labeled with vendor s logo and registered with the Police Service at NYHHS Manhattan campus. Responses to this notice must be submitted in writing via email and must be received not later than Wednesday, November 23, 2016, 4:00pm EST. No telephone inquiries will be accepted. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, HUB Zone, 8(a), small business or large business). Responses to this notice will be used by the Government to make appropriate acquisition decisions. Responses to this notice should include company/individual name, a service capability statement, examples of similar facilities for which you have provided services to, proof of applicable certification. DUNS number, address, point of contact and social-economic category (ex: SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business). If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). Contractor must be registered in System for Award Management (SAM), formerly CCR (see internet site: http://www.sam.gov). Responses to this notice must be submitted in writing, and received not later than Wednesday, November 23, 2016, 4:00pm EST. All interested parties must respond to any related solicitation announcement separately from the responses to this announcement. Email: Delfo.Saco-mizhquiri@va.gov. No telephone inquiries will be accepted. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24217N0100/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-N-0100 VA242-17-N-0100_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3110539&FileName=VA242-17-N-0100-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3110539&FileName=VA242-17-N-0100-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04329802-W 20161118/161116234811-4d54b6e570db30a0b6195b46a191c7cc (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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