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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 15, 2016 FBO #5501
DOCUMENT

J -- Chiller Maintenance - Detroit VAMC - Attachment

Notice Date

12/13/2016
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;Ann Arbor Healthcare System;Network Contracting Office 10;2215 Fuller Road;Ann Arbor MI 48105
 

ZIP Code

48105
 

Solicitation Number

VA25017N0153
 

Response Due

12/16/2016
 

Archive Date

3/16/2017
 

Point of Contact

wendy.stewart@va.gov
 

E-Mail Address

wendy.stewart@va.gov
(wendy.stewart@va.gov)
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs, Network Contracting Office 10, 24 Frank Lloyd Wright Drive, Lobby M, Suite 2200, Ann Arbor, MI 48105, intends to solicit offers for Chiller Maintenance. Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide preventive maintenance, and unlimited emergency on-site corrective maintenance visits to all government-owned Chillers quantity of seven (7) at the John D. Dingell VA Medical Center Place of performance is the John D. Dingell VA Medical Center, 4646 John R Street, Detroit MI, 48201. Contractors that can provide this requirement and meets the requirements below are requested to send their: 1. Company Name 2. DUNS number 3. Business size under NAICS 238220. If the item(s) are available on a FSS contract or not and the FSS contract number if it is available on contract 4. Notification if they are a VETBIZ registered VOSB/SDVOSB or not This Sources Sought will close on 12/16/2016 at Noon EDST. Please e-mail all responses to wendy.stewart@va.gov. STATEMENT OF WORK CHILLER MAINTENANCE SERVICE Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide preventive maintenance, and unlimited emergency on-site corrective maintenance visits to all government-owned Chillers quantity of seven (7) at the John D. Dingell VA Medical Center as identified on the attached equipment list. Place of performance is the John D. Dingell VA Medical Center, 4646 John R Street, Detroit MI, 48201. The contract shall be for a base year with four (4) one-year option periods. The Contractor shall be required to complete the following tasks on the manufactured recommended schedule for the maintenance requirements listed on form 160.54-MR1. The Contractor shall perform all manufacture s recommended system maintenance on a quarterly basis on five (5) centrifugal chillers located in the energy center excluding the cleaning of the evaporator and condenser tubes. The Contractor shall perform all manufacture s recommended system maintenance on a quarterly basis on two (2) York Surgical Chillers located on the roof of the JDDVAMC S C yellow building. The Contractor shall ensure the above reference recommended system maintenance includes but is not limited to the following tasks: Record all operating conditions (on applicable log forms) Check all oil levels Check all refrigerant levels Check all oil return system operation Check operation of motor starters Check all sump heater and thermostat operation Check all three phase voltage and balance Verify proper operation/setting/calibration of safety circuits Verify condenser and evaporator water flows Leak checks on all system components Check and tighten all electrical connections Megohm motor windings Replace oil filter and oil return filter/dryers Clean and backflush heat exchanger (VSD, SSS Applications) Supply and replace starter coolant (VSD, SSS Applications) Replace or clean starter air filters if applicable Perform all oil analysis on compressor lube oil Perform refrigeration analysis Perform vibration analysis Perform eddy current testing as needed when chillers are open for tube inspection Lubricate all motors. Contractor shall provide the necessary manpower and supervision to properly execute the maintenance and repair of the equipment listed. The contractor shall provide OEM parts for any repairs and preventative maintenance of equipment in Attachment 1. Any repair parts with a cost of $100.00 or less shall be purchased by the contractor. The contractor shall supply a written detailed quote to the COR for any parts over the $100.00 cost. The contractor cannot proceed with the additional repair until an authorized purchase order is issued. For service calls deemed an emergency by the VA, the Contractor shall be onsite for said emergency calls within 4 hours of the call being placed. Additionally, the contractor shall report all findings to the Energy Center Supervisor or the Maintenance and Repair Supervisor immediately. The contractor shall contact the Energy Center Supervisor to schedule work at least one week before it is to start. For any deficiencies found during inspections the Contractor shall address them with the Energy Center Supervisor before making corrections that are not covered by this agreement. QUALIFICATIONS: To be considered eligible for consideration, offerors shall have a minimum of two (2) factory trained large tonnage centrifugal chiller service technicians on staff and available to complete the required maintenance. The contractor shall provide documentation of certified service/maintenance training on the types of equipment under the terms of this contract. Contractor shall also provide points of contact at three other medical centers with which they are or have been contracted to service equipment of the same or similar Chiller equipment models as those listed on the equipment list in the past three years. Subcontracting of any ensuing award of this solicitation shall not be allowed. The Contractor shall perform all work Monday through Friday between the hours of 7:00am and 4:30pm except Federal Holidays or any Federal Holiday as authorized by the President of the United States which include: New Year's Day, Martin Luther King, Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day. If work must be performed outside of normal business hours ( over-time work), the contractor shall obtain prior approval from the COR. If such work is at the cost of the John D. Dingell VA Medical Center, a purchase order number shall be obtained by the contractor prior to performing any over-time work. Documentation: At the conclusion of each repair and scheduled maintenance visit, the contractor shall provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports shall be delivered to the COR via email within 48 hours upon completion of work. The contractor shall provide any personal protective equipment (PPE) their employees need such as safety glasses, hearing protection, gloves, etc. The Information Security Officer (ISO) requires that all contractors employees working on the contract shall be required to take the VA privacy training prior to starting work. The Government will provide access to any rooms or equipment where contractor needs to perform work.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAHCS506/VAAAHCS506/VA25017N0153/listing.html)
 

Document(s)

Attachment
 

File Name: VA250-17-N-0153 VA250-17-N-0153.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3158195&FileName=VA250-17-N-0153-005.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3158195&FileName=VA250-17-N-0153-005.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: John D. Dingell VAMC;4646 John R Street;Detroit, MI 48201

Zip Code: 48201
 

Record

SN04350218-W 20161215/161213234458-8cf6a19965f6a1bd0cfc287b2f8ffd59 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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