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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 31, 2016 FBO #5517
DOCUMENT

D -- Sources Sought - Service Contract for DIRECTV - Attachment

Notice Date

12/29/2016
 

Notice Type

Attachment
 

NAICS

515210 — Cable and Other Subscription Programming
 

Contracting Office

Department of Veterans Affairs;North Texas Veterans Health Care Center;VISN 17 Network Contracting Activity;4500 S. Lancaster Road;Dallas TX 75216
 

ZIP Code

75216
 

Solicitation Number

VA25717N0247
 

Response Due

1/6/2016
 

Archive Date

4/5/2016
 

Point of Contact

Victoria Rone
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs, NCO 17 Network Contracting Office, on behalf of VA Medical Center Dallas, is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed priced Service Contract for DirecTV. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 515210. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals or quotes; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these services, please provide the following information: Organization name, address, point of contact, email address, Web site address, and telephone number. Business size: small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business, large business, etc. Business type under North American Industry Classification System (NAICS) 515210, which contains a size standard of $38.5 Million, CAGE Code and DUNS Number. Under which NAICS code does your company usually provide the requirements described in the Scope of Work (SOW) - Please provide rationale for your answer is different from NAICS 515210. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. The government will evaluate market information to ascertain potential market capacity to: Provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements. Implement a successful plan that includes: compliance with program schedules; cost containment; meeting and tracking performance. Provide services under a firm-fixed price contract. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 11:00am CST, January 6, 2017. All responses under this Sources Sought Notice must be emailed to Victoria.Rone3@va.gov, Subject Line Title: Service Contract for DirecTV. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. The SAM can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. STATEMENT OF WORK GENERAL: The contractor shall maintain current equipment to include all labor, tools, equipment, supplies, materials, expertise and supervision necessary to provide the Dallas VA Medical Center with 47 DirecTV channels and 9 Local channels. CHANNEL REQUIREMENTS: The contractor shall maintain the current Direct TV HD programming throughout the facility for 500 rooms. The package is to include the following channels. ESPN, ESPN2 ESPN Classic, and ESPN University; FOX News & FOX Sports; CNN, CNBC, Weather Channel, NFL Network, Golf Channel, AMC, ABC Family, Fox Movie Channel, Lifetime, Lifetime Movie Network, USA, TNT, TBS, FX, BET, A&E, Discover Channel, Learning Channel, Animal Planet, National Geographic, History Channel, Science Channel, Food Network, Travel Channel, Turner Classic Movies, TV Land, SyFy Channel, Speed TV, Spike TV, Comedy Central, C-Span, and C-SpanII. Local Network Channels: CW (Local KDAF), Fox (Local KDFW), ABC (Local WFAA), CBS (Local KTVT), NBC (Local KXAS), Univision (Local KUVN), MNT (Local KDFI), IND (Local KTXA), PBS (KERA) and TBN. CHANGES IN CHANNEL SELECTION: The VA reserves the right to increase the number of television channels required during the course of the contract and modify the contract for any additional channels, equipment and service that is requested. EQUIPMENT: Currently all equipment is in-place and owned by the VA to support the existing channel set-up and network requirements. PERIOD OF PERFORMANCE: Base plus four additional option years Base year: April 1, 2017 March 31, 2018 Option year one: April 1, 2018 March 31, 2019 Option year two: April 1, 2019 March 31, 2020 Option year three: April 1, 2020 March 31, 2021 Option year four: April 1, 2021 - March 31, 2022 PLACE OF PERFORMANCE: Dallas VA Medical Center, 4500 S Lancaster Rd, Dallas, TX 75216 COORDINATION: The contractor shall coordinate work with the Contracting Officer Representative (COR). In the absence of the COR contact the Contacting Officer (CO) for further guidance. This coordination includes preventative maintenance, service and all issues relating to the television network. No equipment is to be taken offline without prior approval from the COR, or CO. The COR will be immediately notified whenever equipment, and/or associated component(s) cannot be returned to service for any reason and if television down time is the end result. DOCUMENTATION: Contractor shall furnish a detailed field service report upon completion of work to Biomedical Staff in the Biomed Department. The service report shall contain, at a minimum, the following information: Date and time of contractor s arrival on station Type, model and serial number (s) of all equipment on which maintenance was performed Total time spent performing maintenance. Detailed narrative description of the services required Copies of all test reports Complete list of parts replaced Date and time the repair was completed Cost Estimate of all labor(including travel), parts/supplies, and shipping charges The service report shall itemize every item in the specification. Each item shall state the "as found" condition or values, the "calibrated to" or "adjusted to" values, the factory design tolerances, and a complete description of all work performed concerning the items. Included will be a list of new parts used and recommended future repairs. MAINTENANCE, EMERGENCY SERVICE, AND TECHNICAL SUPPORT: Unlimited technical support via telephone shall be provided during regular business hours Monday through Friday (7:00 AM 4:30 PM) for the COR or designee. This support is primarily for minor adjustments to components or for informational purposes providing expertise as needed. The contractor will be required to provide service 24-hours a day, seven days a week, and emergency callback service. The contractor will provide a 24-hour toll free or local number for service call purposes at the beginning of the contract Upon notification from the COR that discrepancies exist within the television network, the contractor must respond within 2 hours to determine the cause and resolution. Complete failure of the system (all television signals out of service) must be repaired immediately. Signal problems for large areas must be repaired immediately. Issues relating to specific channels (signal/sound) shall be corrected within 24-48 hours with the exception of special programming events such as the Super Bowl, World Series & NBA Championship which must be resolved immediately. Other Problems within the system will be handled on a case by case basis with the COR based on the level of urgency for repair. When the COR and Contractor cannot agree on a reasonable timeframe for corrective action, the Contracting Officer will determine what is appropriate. Failure to respond within established timeframes could result in reports of bad performance and could ultimately result in the loss of Contract. Service calls are an inclusive part of the annual contract and will not be invoiced separately. If the Contractor responds to a call from the COR and the problem is not the result of anything within the Contractor s responsibility under the contract, the Contractor may invoice the Service Call. HOURS OF PERFORMANCE: 24 hours a day 365 days a year CHECK IN REQUIREMENTS: The Field Service Engineer must report to the Biomedical Engineering Department, Clinical Addition Room BB220, to obtain a badge and sign in with the Biomedical Engineering Service before work begins. Submit any mobile media devices that would be used on the system to a virus scan. Upon completion of work, the Field Service Engineer must report to the Biomedical Engineering Service to sign out and brief Biomedical Staff or Supervisor if Biomedical Staff is unavailable concerning completion of service. At the end of briefing Field Service Engineer will return the badge and sign out in the Biomedical Engineering Department. KEY PERSONNEL: Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer (CO). The Contractor shall submit written notice of proposed personnel changes to the CO for approval at least thirty (30) business days in advance. BILLING AND PAYMENT: The contractor shall submit payment requests in electronic form via VA s Electronic Invoice Presentment and Payment System http://www.fsc.va.gov/einvoice.asp. Invoices shall be submitted quarterly, in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall be submitted monthly, in arrears, and shall include at a minimum: Date of Invoice Contract Number Obligation Number (PO #) Contractor Name Invoice Number CLIN/Contract Line Item Date/Dates of Service CONTRACT ADMINISTATION DATA: Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract. The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof. CONTRACTING OFFICER REPRESENTATIVE: Prior to contract award, the Contracting Officer shall designate a VA Medical Center employee as the COR. All work coordination shall be made through the COR. The Contractor shall be provided a copy of the letter of delegation authorizing the COR at the commencement of the term of the contract. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer. SECURITY REQUIREMENTS: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The contractor shall comply with all Federal laws and regulations the VA has developed when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor. The information made available to the contractor by VA for the performance of this contract will be used only for the purposes of performance under this contract. The certification and accreditation requirements do not apply to this requirement and a security accreditation package is not required. SECURITY STATEMENT: Sensitive VA information is contained within the systems covered by this contract. Biomedical Engineering shall perform virus scans on all removable media prior to use on VA medical equipment. This includes all types of removable media, including media (e.g., USB devices, CDs, dongles, etc.) that has been issued by VA, media not issued by VA, and media brought in by vendors or independent service organizations. Within accordance of VA Directive 6500, Information Security Program, September 2007 The Vendor will not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties of abuse of information. During onsite service, the Vendor shall be chaperoned by VA Personnel. However, the vendor shall not be issued a UserID/Password. Non-volatile memory devices, working or non-working, shall NOT be removed from the VA facility until the ISO has certified that the data has been destroyed. For magnetic devices and media, the data destruction will be by degaussing. Other forms of cleansing will be used for non-magnetic media. The vendor will not have remote access to complete the repair(s) and preventive maintenance. RECORDS MANAGEMENT STATEMENT: All records (administrative and program specific) created during the period of the contract belong to VA North Texas Health Care System (VANTXHCS) and must be returned to VANTXHCS at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS 10-1. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work, and hold the Contractor in default. SITE REGULATIONS: All work shall be performed in accordance with VAMC Dallas rules & regulations. TYPE OF CONTRACT: Firm Fixed Price contract.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANTHCS/VANTHCS/VA25717N0247/listing.html)
 

Document(s)

Attachment
 

File Name: VA257-17-N-0247 VA257-17-N-0247.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3186978&FileName=VA257-17-N-0247-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3186978&FileName=VA257-17-N-0247-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;VA Medical Center Dallas;4500 S Lancaster Rd;Dallas, TX

Zip Code: 75216
 

Record

SN04360728-W 20161231/161229234002-a3d1127cb82917de92484027cd11ee33 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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