SOLICITATION NOTICE
70 -- EMC Documentum Software Renewal and Maintenance Support
- Notice Date
- 12/29/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 511210
— Software Publishers
- Contracting Office
- Department of the Army, U.S. Army Corps of Engineers, USACE HNC, Huntsville, P. O. Box 1600, Huntsville, Alabama, 35807-4301, United States
- ZIP Code
- 35807-4301
- Solicitation Number
- W912DY-17-R-0012
- Archive Date
- 2/14/2017
- Point of Contact
- Elizabeth Crim Tedrow, Phone: 5406673409, Paul C. Daugherty, Phone: 2568951697
- E-Mail Address
-
elizabeth.c.tedrow@usace.army.mil, paul.c.daugherty@usace.army.mil
(elizabeth.c.tedrow@usace.army.mil, paul.c.daugherty@usace.army.mil)
- Small Business Set-Aside
- N/A
- Description
- ATTENTION ALL DOD ESI BPA Vendors for "EMC Documentum Software Renewal" SUBJECT: REQUEST FOR QUOTATION One call order will be executed from this Request for Quote (RFQ) for the attached Statement of Work (SOW). Background: The U.S. Army Corps of Engineers (USACE) Huntsville Engineering and Support Center Contracting Office (HNC) is conducting a RFQ for the item as described in the attached SOW. This action is conducted on behalf of the U.S. Army Publishing Directorate (APD). Availability of Funds: This action is subject to the availability of funds in accordance with FAR clause 52.232-18, Availability of Funds. INSTRUCTIONS TO THE CONTRACTOR: 1. You are requested to submit a quotation to provide the required products and services in the attached SOW and shall not exceed 10 pages. 2. All quotation documents when printed shall fit on 8 ½ x 11 inch paper to include spreadsheets (with appropriate page breaks). All documents and spreadsheets shall include the Contractor Name, SOW Title, and Date. Ensure your Quote is submitted in PDF format. Spreadsheets shall be submitted in Excel document. 3. Please identify the primary and alternate point of contacts (POCs) for this effort. Information shall include the POC name, office telephone numbers, mobile telephone numbers, and e-mail address. BASIS FOR AWARD: LOWEST PRICE TECHNICALLY ACCEPTABLE 1. This procurement is being conducted per AFARS 5139, Acquisition of Information Technology. The acquisition evaluation will be conducted utilizing the Lowest Price Technically Acceptable (LPTA) process. As defined in the Federal Acquisition Regulations (FAR), the LPTA process is appropriate when best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. The following criteria will be evaluated: a. FACTOR 1: Technical - The term "technical," as used herein, refers to the non-price elements listed below. Quotes will be rated as "Acceptable" or "Unacceptable" in regards to their ability to meet each element. Refer to Table 1 for a description of the ratings. All elements must be acceptable in order for a quote to be considered acceptable for the technical factor and considered for award. • Element 1: Specifications - Specifications have been defined in the SOW. Quotes must meet or exceed all specifications identified in the SOW. • Element 2: Delivery - A desired delivery date of 01/30/2017. Quotes must meet the delivery date specified within the SOW to be considered acceptable. Table 1. Technical Evaluation Ratings Rating Description Acceptable Quote clearly meets the minimum requirements of the solicitation Unacceptable Quote does not clearly meet the minimum requirements of the solicitation b. FACTOR 2: Price will be evaluated as the total quoted amount to determine which price is the lowest and for fairness and reasonableness. EVALUATION APPROACH: Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-price factors. Quotes will be evaluated for acceptability but not ranked using the non-price factors. CONTACTS: 1. All questions must be submitted by email no later than 3:00 pm Central Time, 01/23/2017. The Government will be provide responses to the timely questions as expeditiously as possible. Any questions/issues/concerns received after this time and date will not be addressed. 2. Oral questions will not be answered. Questions may be sent via email to Elizabeth.C.Tedrow@usace.army.mil QUOTE SUBMISSION: 1. You must furnish your quote via email not later than 01/30/2017 at 4:00 PM Central Time. 2. Contractor shall submit all responses to the RFQ via the email to copy to the following: Name Email Phone Elizabeth C. Tedrow Contract Specialist Elizabeth.C.Tedrow@usace.army.mil (540)667-3409 John Q. Bennett Contracting Officer John.Q.Bennett@usace.army.mil (256) 895-1697 3. All information will be protected as procurement sensitive, therefore the Contracting Officer will require the companies themselves to sign non-disclosure agreements. Notwithstanding any terms potentially to the contrary in your proposal, your submission of a proposal in response to this solicitation will constitute your agreement to the above terms. Statement of Work Army Publishing Directorate (APD) EMC Documentum Software Maintenance Renewal 1. Scope: The U.S. Army Publishing Directorate (APD) requires the renewal of the annual maintenance subscription and enhanced software support renewal for EMC Documentum software. The EMC Documentum software subscription provides APD with the ability to manage the entire lifecycle of a Department of Army publication and/or form. In addition, EMC Documentum helps APD facilitate the posting of an authorized publication/form onto the APD's website, as it directly feeds the content to the website user. Finally, EMC Documentum supports the DoD Record Management requirement. APD is therefore seeking to procure an EMC Documentum software subscription for a base year. 2. General Requirements: The vendor shall provide products for the EMC Documentum Software Subscription and Maintenance renewal as detailed in paragraph 4 - Materials. Software subscription and maintenance shall include technical support, patches, updates and upgrades on all licensed products. The vendor shall provide the technical support telephone number, APD customer number, agreement numbers, service level agreements, and proof of license within 7 days of contract date of award. If the contractor does not or is unable to provide the technical support telephone number, APD customer number, agreement numbers, service level agreements, and proof of license within seven (7) days of contract date of award or exercise of the option period, the contractor shall contact the Acquisition PM listed in paragraph 7.b. below as soon as possible after contract award or exercise of the option period, to arrange a new date to provide the technical support telephone number, APD customer number, agreement numbers, service level agreements, and proof of license and provide the type of consideration/relief (e.g., contract modification for a cash discount or free additional subscription service time) their company shall provide to the U.S. Government to compensate for the late submission of the technical support telephone number, APD customer number, agreement numbers, service level agreements, and proof of license. 3. Period of Performance: The period of performance for this contract shall be from 3 February 2017 to 2 February 2018. Supplies will be delivered within 30 days After Receipt of Order (ARO) and Software Assurance/Hardware Maintenance for all base year period supplies will be from 3 February 2017 to 2 February 2018 (12 months). 4. Materials: Contractor shall furnish the Brand Name specified in Table 1 and ship to the specified location in paragraph 5.a. Table 1. Bill of Materials Item Product Description Instance ID Model Number Qty 1 CERTIFIED RECORDS MANAGER 51 - 200=UA 158766531 457-102-060 200 2 DOCUMENTUM D2 + D2 PLUSPACK=UA 166540197 456-110-574 200 3 DOCUMENTUM PLATFORM 51-200=UA 158766537 457-101-905 200 4 DOCUMENTUM PLATFORM=UA 158766535 456-104-888 200 5 DOCUMENTUM PLATFORM=UA 158766532 456-107-273 200 6 DOCUMENTUM RETENTION MANAGEMENT=UA 158766533 456-110-225 200 7 MOBILE SERVER FOR DOCUMENTUM=UA 158766536 456-103-753 200 5. Delivery Requirements: Drop-Ship Address for any Physical Software Media or Electronic Software Download. a. The delivery shall take place at the following location: Army Publishing Directorate (APD) ATTN: Mr. Yoon S. Song Chief, Publishing Tech Division 9301 Chapek Road, Building 1458 Fort Belvoir, VA 22060 b. Delivery Point of Contact (POC): Mr. Yoon S. Song yoon.s.song4.civ@mail.mil (703) 614-3765 c. Any packages shipped shall be clearly labeled with the Project Name "APD EMC Documentum Software Maintenance Renewals" d. All bids must include shipping costs for inside delivery to the location identified in paragraph 5.a. above. 6. Place of Performance: All installation and configuration of equipment or software will take place at physical address listed in paragraph 5.a., Delivery Requirements, Location, above. APD will oversee the installation and configuration of any patches, updates or upgrades covered under this maintenance renewal. 7. Points of Contact: Technical and Project Management Points of Contact. a. Technical POC: Name: Mr. Yoon S. Song Title: APD POC E-mail Address: yoon.s.song4.civ@mail.mil Office Phone: (703) 614-3765 b. Project Manager POC: b. Name: Mr. Robert Radtke Title: Project Manager E-mail Address: robert.radtke@usace.army.mil Office Phone: (256) 895-7434 8. Invoicing Instructions: The Contractor shall provide invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe's Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements: • Name and address of the contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.) (Company address on invoice shall match address in block 17a of the contract) • Invoice date and number • Entire Contract number, contract line item number, the order number and modification number as applicable. • Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the purchase order/contract description. • Delivery tracking information to include tracking number and name of the person accepting delivery. • In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work. Read receipts may help substantiate electronic delivery. • Name and address of official to whom payment will be sent ALL INVOICES MUST BE EMAILED TO EACH OF THE FOLLOWING EMAIL ADDRESSES FOR PROCESSING: • ITS_CIS_INVOICES@usace.army.mil (HNC invoicing mailbox) • robert.radtke@usace.army.mil (HNC Acquisition PM) Final invoices with respect to a specific contract/delivery order/task order shall be clearly marked "FINAL" and submitted within 45 days after period of performance end date specified in contract. NOTE - In some cases the first invoice may also be the final invoice. Payment Processing will begin: 1) after the Government accepts delivery of the supplies and/or services being billed, and 2) receipt of final invoice in accordance with these instructions. NOTE: The acquisition PM is responsible for determining the acceptability of the invoice and annotating the Government's official "received" date. The received date is used on occasions where interest must be calculated for late payment. Deficient invoice submissions will be rejected. Terms of all invoices shall be net 30 days. Partial billing is prohibited.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/COE/DACA87/W912DY-17-R-0012/listing.html)
- Place of Performance
- Address: Army Publishing Directorate (APD), ATTN: Mr. Yoon S. Song, Chief, Publishing Tech Division, 9301 Chapek Road, Building 1458, Fort Belvoir, Virginia, 22060, United States
- Zip Code: 22060
- Zip Code: 22060
- Record
- SN04360775-W 20161231/161229234022-16f8a618ffd5420db9a9cd7dc655ac8a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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