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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 06, 2017 FBO #5523
DOCUMENT

J -- 636-17-1-9073-0002-Dsm-New Generator Maintenance Service Central Iowa - Attachment

Notice Date

1/4/2017
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;VA Medical & Regional Office Center;2501 W. 22nd St.;Sioux Falls SD 57105
 

ZIP Code

57105
 

Solicitation Number

VA26317N0144
 

Response Due

12/12/2016
 

Archive Date

12/27/2016
 

Point of Contact

Paula Moore
 

Small Business Set-Aside

N/A
 

Description

This is a sources sought notice only and it is not a solicitation announcement. The purpose of this sources sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS code 811310. Responses will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this sources sought notice, a solicitation announcement may be posted to GSA s e-BUY or to FBO.gov. A response to this sources sought notice is not an adequate reply to the forthcoming solicitation. The VA in Des Moines, IA is seeking a qualified contractor to provide emergency and non-emergency generator services and preventative maintenance. See attached performance work statement (PWS) for details. This is not a solicitation and in no way obligates the Government to award any contract. Additionally, a response to this sources sought notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this sources sought is strictly for market research purposes. Please send all responses to Paula Moore at paula.moore2@va.gov NLT 12:00 pm CST on 10 January 2017. Performance Work Statement VA-Central Iowa Health Care System (VA-CIHCS) Generator Service Contract 2016 Description of Services: The contractor shall provide all labor, parts, materials, travel, equipment, tools, and management to provide preventative maintenance services for all Emergency and Backup Generators located at the Des Moines VA facility. Service shall include scheduled service and preventative maintenance in accordance with terms, provisions, and conditions defined in this performance work statement (PWS). Location of Services: Services shall be provided on site at the VA-CIHCS Des Moines campus at; 3600 NW 30th Street, Des Moines, Iowa 50310. SCOPE: Broken down by Contract Line Item Number (CLIN) and sub-CLIN. All CLINs will be calculated for one year (unit), but will be broken down for billing following scheduled service visits (quarterly) CLIN 1001,2001, 3001, 4001, 5001 (Cummins MODEL- 1000DQFAD) (Estimated 1 unit), Perform scheduled services and preventative maintenance to an Emergency Generator. Total annual cost per unit. CLIN 1002,2002, 3002, 4002, 5002 (Cummins MODEL- 1000DQFAD) (Estimated 1 unit), Perform scheduled services and preventative maintenance to an Emergency Generator. Total annual cost per unit. CLIN 1003,2003, 3003, 4003, 5003 (Caterpillar MODEL- 3304) (Estimated 1 unit), Perform scheduled services and preventative maintenance to an Emergency Backup Generator. Total annual cost per unit. CLIN 1004,2004, 3004, 4004, 5004 (Caterpillar MODEL- C18) (Estimated 1 unit), Perform scheduled services and preventative maintenance to an Emergency Backup Generator. Total annual cost per unit. CLIN 1005,2005, 3005, 4005, 5005 (Caterpillar MODEL- 3306B) (Estimated 1 unit), Perform scheduled services and preventative maintenance to an Emergency Backup Generator. Total annual cost per unit. CLIN 1006,2006, 3006, 4006, 5006 (Kohler MODEL- 300REOZL ) (Estimated 1 unit), Perform scheduled services and preventative maintenance to an Emergency Backup Generator. Total annual cost per unit. SERVICES TO BE PERFORMED The contractor shall provide the following services on all of the items and their components in the equipment listing of this PWS: Oil samples taken annually with reports sent to the COR Via e-mail. The contractor will contact the COR and schedule each visit and will keep the COR updated as to the progress during each visit. Perform preventative maintenance and inspections on all of the equipment listed in this performance work statement (PWS) in accordance with manufactures recommendations. Perform 1visit per year to perform the services of this PWS. All parts, materials, lubrication and disposal fees needed to complete the servicing will be figured into the cost of the contract. This does not include parts that are needed for repairs for other than manufacture s requirements for servicing the equipment. The contractor will supply all labor needed to complete the servicing of the equipment listed in 1.a. with qualified technicians. The technicians must have knowledge and experience in servicing, all of the items and components in the equipment listing of this PWS. It shall be the sole responsibility of the Contractor to comply with State and Federal regulations and to maintain current State and Federal certification(s) required related to correct handling, removal and disposal of all hazardous waste generated as a result of performance of this contract. All hazardous waste resulting from the maintenance and repair of the equipment listed will be removed and properly disposed of by the Contractor at no additional costs to the Government. The contractor will provide itemized work tickets at the completion of each service to the COR. The work ticket will include the following: Work performed Materials provided and used. Time and date of service Tech s name Any follow up work needed. All work that requires a complete shutdown or disruption of the normal operation of any of the equipment listed must be scheduled 2 weeks in advance to allow the VA staff to prepare for the outage. Period of Performance: Base period (one year): CLIN No. SUB-CLIN Description Est. Qty. Unit Unit Cost Total Annual Cost 1000 None VA-CIHCS Generator service contract 1 Each DO NOT PRICE DO NOT PRICE SUB-CLINs 1001 Cummins MODEL- 1000DQFAD, SERIAL- K070133484 1 Each $0.00 $0.00 1002 Cummins MODEL- 1000DQFAD, SERIAL- K070133483 1 Each $0.00 $0.00 1003 Caterpillar MODEL- 3304, SERIAL- 9HK00167 1 Each $0.00 $0.00 1004 Caterpillar MODEL- C18 SERIAL- FST01176 1 Each $0.00 $0.00 1005 Caterpillar MODEL- 3306B SERIAL- 85Z03645 1 Each $0.00 $0.00 1006 Kohler MODEL- 300REOZL SERIAL- SGM32CRNL 1 Each $0.00 $0.00 Period of Performance: Option period 1 (one year): CLIN No. SUB-CLIN Description Est. Qty. Unit Unit Cost Total Annual Cost 2000 None VA-CIHCS Generator service contract 1 Each DO NOT PRICE DO NOT PRICE SUB-CLINs 2001 Cummins MODEL- 1000DQFAD, SERIAL- K070133484 1 Each $0.00 $0.00 2002 Cummins MODEL- 1000DQFAD, SERIAL- K070133483 1 Each $0.00 $0.00 2003 Caterpillar MODEL- 3304, SERIAL- 9HK00167 1 Each $0.00 $0.00 3004 Caterpillar MODEL- C18 SERIAL- FST01176 1 Each $0.00 $0.00 4005 Caterpillar MODEL- 3306B SERIAL- 85Z03645 1 Each $0.00 $0.00 5006 Kohler MODEL- 300REOZL SERIAL- SGM32CRNL 1 Each $0.00 $0.00 Period of Performance: Option period 2 (one year): CLIN No. SUB-CLIN Description Est. Qty. Unit Unit Cost Total Annual Cost 3000 None VA-CIHCS Generator service contract 1 Each DO NOT PRICE DO NOT PRICE SUB-CLINs 3001 Cummins MODEL- 1000DQFAD, SERIAL- K070133484 1 Each $0.00 $0.00 3002 Cummins MODEL- 1000DQFAD, SERIAL- K070133483 1 Each $0.00 $0.00 3003 Caterpillar MODEL- 3304, SERIAL- 9HK00167 1 Each $0.00 $0.00 3004 Caterpillar MODEL- C18 SERIAL- FST01176 1 Each $0.00 $0.00 3005 Caterpillar MODEL- 3306B SERIAL- 85Z03645 1 Each $0.00 $0.00 3006 Kohler MODEL- 300REOZL SERIAL- SGM32CRNL 1 Each $0.00 $0.00 Period of Performance: Option period 3 (one year): CLIN No. SUB-CLIN Description Est. Qty. Unit Unit Cost Total Annual Cost 4000 None VA-CIHCS Generator service contract 1 Each DO NOT PRICE DO NOT PRICE SUB-CLINs 4001 Cummins MODEL- 1000DQFAD, SERIAL- K070133484 1 Each $0.00 $0.00 4002 Cummins MODEL- 1000DQFAD, SERIAL- K070133483 1 Each $0.00 $0.00 4003 Caterpillar MODEL- 3304, SERIAL- 9HK00167 1 Each $0.00 $0.00 4004 Caterpillar MODEL- C18 SERIAL- FST01176 1 Each $0.00 $0.00 4005 Caterpillar MODEL- 3306B SERIAL- 85Z03645 1 Each $0.00 $0.00 4006 Kohler MODEL- 300REOZL SERIAL- SGM32CRNL 1 Each $0.00 $0.00 Period of Performance: Option period 4 (one year): CLIN No. SUB-CLIN Description Est. Qty. Unit Unit Cost Total Annual Cost 5000 None VA-CIHCS Generator service contract 1 Each DO NOT PRICE DO NOT PRICE SUB-CLINs 5001 Cummins MODEL- 1000DQFAD, SERIAL- K070133484 1 Each $0.00 $0.00 5002 Cummins MODEL- 1000DQFAD, SERIAL- K070133483 1 Each $0.00 $0.00 5003 Caterpillar MODEL- 3304, SERIAL- 9HK00167 1 Each $0.00 $0.00 5004 Caterpillar MODEL- C18 SERIAL- FST01176 1 Each $0.00 $0.00 5005 Caterpillar MODEL- 3306B SERIAL- 85Z03645 1 Each $0.00 $0.00 5006 Kohler MODEL- 300REOZL SERIAL- SGM32CRNL 1 Each $0.00 $0.00 TRANSPORTATION: The Contractor will be responsible for all transportation to and from the Des Moines, VA facility during the length of the contract and transportation costs should be figured into the total cost for the base year and each option year. HOURS OF WORK: Routine Work: Routine work connected with this contract shall be performed between the times of 0700 and 1600 local time defined as normal working hours Monday through Friday except Federal Holidays. The Contractor shall be required in some instances to work other than normal working hours. Approval of the Contracting Officer, the Contract Monitor or the Alternate Contract Monitor shall be obtained prior to starting work during other than normal working hours. EMERGENCY SERVICES: Contractor Response: The Contractor shall respond immediately to the COR after identification of a problem or damage that occurs during servicing/maintenance of the aforementioned equipment. Under these conditions of equipment failure due to the Contractor s service, the Contractor shall be required to perform necessary repairs to the equipment at no cost to the Government and be expected to work until the repairs are completed and the equipment is fully operational. CONTACT INFORMATION: The Contractor shall provide to the Contracting Officer and the Contract Monitor specific telephone number(s), email address (es) and/or SMS texting number(s) which can be used to alert Contractor Technician(s) at all times, including week nights, weekends and holidays. The Government shall provide the Contractor the names of the Using Agency personnel authorized to initiate service calls, Contracting Officer, Contract Monitor and Alternate Contract Monitor. The Contractor will be required to obtain a contractors badge by signing in with the VA Police and completing their requirements prior to any visits. PAYMENTS: All payments will be made in arrears after receiving the invoices. The first year of the contract is considered the base year, all years after are option years. Each new option year will be given a new purchase order number and that new number is required to be annotated on any invoices for that year only. All invoices must contain the date of work performed. No work will be performed or monies spent outside the limits of the contract without prior authorization by the Contracting Officer and a separate purchase order issued. PROVISIONS: If, during the period of this contract, VA Central Iowa replaces any devices in the equipment list, the replacement equipment shall be considered covered by this contract for maintenance services as long as the replacement equipment is similar in purpose and size/capacity. Equipment Listing and Location: The following equipment will be serviced under the scope of this contract. MAKE MODEL SERIAL LOCATION TYPE CUMMINS 1000 KW 1000DQFAD K070133484 BLDG 33 (MAIN) EMERGENCY CUMMINS 1000 KW 1000DQFAD K070133483 BLDG 34 (MAIN) EMERGENCY CATERPILLAR 125KW 3304 9HK00167 BDLG 7M (PORTABLE) STANDBY CATERPILLAR 600KW C18 FST01176 CHILLER PLANT (NEW) STANDBY CATERPILLAR 200KW 3306B 85Z03645 BOILER PLANT (OLD) STANDBY KOHLER 300 KW 300REOZL SGM32CRNL BOILER PLANT (NEW) STANDBY QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): This contract will be evaluated annually by the COR for the for the elements listed below, with ratings exceptional, very good, satisfactory, marginal and unsatisfactory. Quality: Conformance to the contracts requirements, specifications and standards. Workmanship Was all equipment returned to correct working order after completion of services? Schedule: Timeliness of the completion of the contract Adherence to the required delivery schedule Corrective actions taken in a timely manner. Were there any delays that affected contract requirements? Cost control/Billing accuracy: All invoices are correct, completed and submitted in a timely manner. One invoice per service to avoid double billing. All invoices must include at a minimum, the date of service, period of service, correct purchase order number, total of all costs, point of contact, must be received within 30 days of completion of the service, quarterly billing, work performed. Management: Coordination of all activity to complete this contract Cooperative behavior Is the contractor oriented towards satisfying the needs of VA. Ability to contact Communication Customer satisfaction: Was the contractor committed to customer satisfaction? Is the interaction between the contractor and the COR and VA employees satisfactory or does it need improvement?
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SFaVAMC/VAMCCO80220/VA26317N0144/listing.html)
 

Document(s)

Attachment
 

File Name: VA263-17-N-0144 VA263-17-N-0144_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3192005&FileName=VA263-17-N-0144-004.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3192005&FileName=VA263-17-N-0144-004.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA - CIHCS Des Moines Campus;3600 NW 30th Street;Des Moines, Iowa

Zip Code: 50310
 

Record

SN04363682-W 20170106/170104235049-3fed42b0d2f73b2079356da29615afc0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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