Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 07, 2017 FBO #5524
DOCUMENT

F -- TOMAH PEST CONTROL - NEW - Attachment

Notice Date

1/5/2017
 

Notice Type

Attachment
 

NAICS

561710 — Exterminating and Pest Control Services
 

Contracting Office

Great Lakes Acquisition Center (GLAC);Department of Veteran Affairs;115 S 84th Street, Suite 101; WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

VA69D17Q0335
 

Response Due

1/19/2017
 

Archive Date

2/18/2017
 

Point of Contact

BENJAMIN DUFOUR
 

E-Mail Address

IN.DUFOUR@VA.GOV<br
 

Small Business Set-Aside

Total Small Business
 

Description

9 1 STATEMENT OF WORK for INTEGRATED PEST MANAGEMENT OSCAR G JOHNSON VAMC IRON MTN, MI 1. SCOPE: The Contractor shall provide all supplies, materials, equipment, labor, supervision, management, and transportation to perform all Integrated Pest Management Service tasks as identified below and in the attached Exhibits (Exhibit #1 - Facility Inventory and Area Designations (and) Exhibit #2 - Task and Frequency Schedule) at the VA Medical Center in Iron Mountain, Michigan. Our primary goal in the practice of Integrated Pest Management at this facility is to prevent infestation or reinfestation and to control or eliminate infestation already in existence. Methods utilized must include a combination of common-sense practices with the least possible hazard to people, property, and the environment. 2. REQUIREMENTS: (a) Regularly appointed days are scheduled for pest management tasks to be accomplished. The Contractor shall be prepared upon arrival, on the scheduled service day, with the chemicals, equipment, and supplies necessary to complete the full range of services offered through this contract. In no event shall the contractor carry on work outside regular agreed-upon working hours without prior approval of the Contracting Officer s Technical Representative. (b) The Industrial Hygienist and/or a representative of the medical center may accompany the contractor during the application. The Contracting Officer s Technical Representative will notify the Contractor via a telephone call of when this will occur. (c) The Task and Frequency Charts of Integrated Pest Management tasks are shown in Exhibit 2, and the indicated schedule shall be the minimum basis for the performance of pest management tasks. The Contracting Officer s Technical Representative will establish the work schedule of when services will be performed no later than the contract start day. (d) In the event the COTR determines that the climate or weather conditions become unsuitable for work, treatment may adversely affect patients, visitors, or staff, and/or may induce an environmental hazard, and then the entire work shall be rescheduled by the COTR to a date and time satisfactory to the Contractor and Contracting Officer s Technical Representative. Postponement shall not reflect any penalties assessed to the Contractor, nor should there be any additional cost to the Government. 2.1. STANDARDS: All Integrated Pest Management tasks shall be accomplished in accordance with the guidelines as shown in Regulation No. 637, Pesticide Use, from the Department of Agriculture, Pesticide and Plant Pest Management Division. 2.2. COVERAGE: The Contractor shall provide complete Integrated Pest Management Services for buildings as shown in Exhibit 1. 2.3. TASKS: Integrated Pest Management Services required of the contractor shall include, but need not be limited to the following: (a) Inspection to determine which pest management measures are appropriate and required. (b) Recommending environmental sanitation practices that restrict or eliminate food, water, or harborage for pests. (c) Selection and utilization of nonchemical control methods that eliminate, exclude, or repel pests (i.e., insect electrocution devices, traps, caulking, air screens, etc.). Collection and disposal of all pests collected per nonchemical methods. (d) Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary. (e) Control of general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.). (f) Control of flying insect pests (i.e., housefly, stable fly, blowflies, drain flies, etc.). (g)* Control of predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.). (h) Control of stored product pests (i.e., sawtooth grain beetle, red/confused flour beetle, trogoderma beetles, grain moths, etc.). (i) Control of mice and rats (i.e., house mouse, field mouse, roof rat, Norway rat, etc.). (j)* Control of wood destroying organisms (i.e., subterranean termites, drywood termites, fungi, wood boring beetles, etc.). (k) Control of birds (i.e., pigeons, sparrows, blackbirds, etc.). (l) Preventive maintenance full spectrum spray for ants, flies, spiders, etc. of the exterior of Buildings 1, 4, and 6 twice a year (i.e. spring and late summer). (m) Evaluation of control measures through follow-up inspections. (n) Interim spot treatments as required. * NOTE: Treatment may be required as a separate service in a contract negotiated by the local medical facility at the time of need. 2.4. SPECIAL PROVISIONS: The following provisions shall be adhered to by the Contractor personnel in performing pesticide applications of the areas specified below: (a) Food Handling Areas: Treatment of these areas is limited to only times when food is not being processed, prepared, or served. (b) Elevators: The Contractor personnel shall at no time enter or remain in facility elevators which are occupied by patients or food service equipment while in the possession of pesticides or application equipment. (c) Patient Occupied Areas: Contractor personnel shall utilize pesticides, with as low a volatility and as odor-free as possible in order to keep odor levels from affecting patients in these areas. (d) Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the Contracting Officer s Technical Representative prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment, and surfaces. Substitution shall not be made at any time without approval from the Contracting Officer s Technical Representative. Critical Areas (As determined by local medical facility and G-3, M-1, Pt. VII Guidelines): Pharmacy Food Production and Service Operating Rooms or Surgical Suite Intensive Care Units Respiratory Care Units Reprocessing Unit (e) Space Treatment: When required in these areas, the Ultra Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of.5 to 15 microns. 2.5. NOTIFICATION AND POSTING REQUIREMENTS: As stated in Regulation No. 637, Pesticide Use, the contractor shall, upon completion of an insecticide application, provide a sign to be displayed in a readily observable place at the primary point of entry by the Contracting Officer s Technical Representative. It is the contractor s responsibility to obtain these labels and provide them to the Contracting Officer s Technical Representative. The contractor shall instruct the Contracting Officer s Technical Representative that the sign must be displayed and remain posted for not less than 48 hours after the most recent application of an insecticide. The sign shall be a minimum of 2-1/2 inches high by 2-1/2 inches wide. Information shall be in black letters on a muted background. The sign shall have an illustration, which is not less than 1-3/4 inches high by 2 inches wide, and which depicts a cloud symbol encompassing a house. This illustration shall serve to inform the public that insecticides have been applied on the premises. The sign shall have a space provided in which the date of application is to be written in by the contractor. This information shall read: DATE__________________________ in 1/8 inch (16-point) type. 2.6. INTERFERENCE TO NORMAL FUNCTION: Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. 3. DISPOSAL OF HAZARDOUS WASTES: The Contractor shall not dispose of any excess pesticide, pesticide containers, or any other materials contaminated by pesticides at any location on the medical facility premises except as specified by the Contracting Officer s Technical Representative. 4. STORAGE OF PEST CONTROL MATERIALS: No pest control materials or equipment shall be stored or kept at the VA installation when the operator is not working, without the express approval of the Contracting Officer s Technical Representative. 5. HOURS OF OPERATION: 5.1. Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding federal holidays. Federal holidays observed by the VAMC are: New Year s Day Labor Day Martin Luther King Day Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Independence Day Christmas Day 5.2. Some contract tasks may require work to be performed after normal business hours. Scheduling arrangements will be made through the Contracting Officer s Technical Representative. 6. CALL-BACK REQUIREMENT: 6.1. Routine: The Contractor shall, within 24 hours after receipt of notification by the Contracting Officer, Contracting Officer s Technical Representative, or representative, and at no additional charge to the Government, re-treat previously treated areas when inadequate control (as per specifications) was obtained. 6.2. Emergency: The Contractor shall within 12 hours after receipt of notification by the Contracting Officer, Contracting Officer s Technical Representative, or representative, and at no additional charge to the Government, perform Integrated Pest Management Services to correct the emergent condition. 6.3. Routine Call-Back or Emergency Service must occur between the hours of 8:00 a.m. to 4:30 p.m., unless prior approval is granted by the Contracting Officer, Contracting Officer s Technical Representative, or representative. 7. REPORTING REQUIREMENTS: 7.1. Check-in: Contractor personnel will check in at the beginning of their scheduled work shift and out at the end of their shift. This check-in is mandatory and will be accomplished in the Engineering Offices, room B069, where the contractor will sign in and a badge will be issued. Upon checking in, the Contractor will review the Pest Complaint Report for any problem areas, which will determine the initial itinerary for Pest Management tasks. 7.2. Log Book: The Contractor personnel will complete the Pest Control Service Report for the log book, indicating all Integrated Pest Management Services performed during the work shift the same day service is provided, including description, service rendered, and materials used. Every applicator will include on this document the following information and any additional information necessary to meet the regulatory requirements of the State of Michigan. (a) The name of the individual who applied the pesticide. (b) The name and address of the person for whom the pesticide was applied, if other than the commercial applicator. (c) The specific areas of the medical center, by building and room number, where each pesticide was applied. (d) The pest or pests against which the pesticide was applied. (e) The date and time of application. (f) The brand name of the pesticide applied. (g) The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide. (h) The rate of application or amount of the pesticide applied, and the total area treated. 7.3. Reporting: The Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances that pertain to any duties contained in the contract. 7.4. Material Safety Data Sheets (MSDS): The Contractor is only authorized to apply pesticides or use mechanical/electrical devices approved by the Contracting Officer s Technical Representative. The Contractor will furnish the Contracting Officer s Technical Representative, prior to initial application, the trade names (if any), and the chemical names of all approved pesticides/chemicals, along with appropriate antidote information and current Material Safety Data Sheets (MSDS). The Contractor will supply this information as new products are submitted for approval to the Contracting Officer s Technical Representative. This information is required for emergency treatment in the event of exposure by humans. The approved list of pesticide/chemicals will be reviewed to ensure compliance and accuracy of documents provided semiannually. 8. QUALIFICATIONS OF BIDDERS: Bids will be considered only from bidders who are regularly established in the business called for and who in the judgment of the Contracting Officer are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory service. The bidder must be licensed by the State and/or local health authority as required. 9. INSPECTION OF PREMISES: Bidders should inspect the premises prior to submitting bids in order to be fully aware of the scope of services required. Failure to do so will not relieve the successful bidder from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government. Prospective bidders may contact Industrial Hygiene between 8:00 a.m. and 4:30 p.m. any day except Saturdays, Sundays, and holidays, (906) 774-3300, extension 32045. 10. AUTHORITY OF APPLICATOR(S): 10.1. Certified applicators are required in the performance of work under the contract. Each applicator designated by the Contractor to perform work under the contract will furnish a copy of their state certification (showing categories) to the contracting officer prior to reporting for work. 10.2. Contracting Personnel: In cases where the Contractor has two or more persons reporting to work under the contract, one of these will be designated as a supervisor and must be fully certified in all pest management categories in which work is to be performed. The supervisor will assume all responsibility for their work. On each visit, the applicator(s) shall report to the Contracting Officer s Technical Representative or Chief, Housekeeping and Food Service (HFS) prior to performing any work. The Contracting Officer/Contracting Officer s Technical Representative reserves the right to reject any of the Contractor s personnel and refuse them permission to work on site. 10.3. If subcontractors are used, they must be approved by the Contracting Officer & COTR. NOTE: Certification shall mean a current Certificate of Competency in pest management in any and all categories or subcategories as identified by the state in which work is being performed under the contract. All other definitions are as defined in CFR 40, Subchapter E, Part 162-180. 11. REPRESENTATIVE OF CONTRACTING OFFICER: The Industrial Hygienist is hereby designated to represent the Contracting Officer in furnishing technical guidance and advice or generally supervise the work to be performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. 12. CONFORMITY TO REGULATIONS: The Contractor shall conform to all regulations, Federal, State, and local, governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods which may be in effect in the area in which the work under the contract will be performed. 13. CONTRACTOR S RESPONSIBILITIES: The Contractor shall obtain all necessary licenses and/or permits required to perform this work. The Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to self, Contractor s employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract, which is caused by the Contractor or the Contractor s employees fault or negligence. The Contractor shall provide a copy of the Material Safety Data Sheet (MSDS) on each product they will be using at the medical center. 14. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: All applicators should have visible on their uniform the individual s name and the company name so they are easily recognizable at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers of any kind are subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court. 15. INSURANCE: 15.1. Worker compensation and employer s liability: Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes. 15.2. General liability: Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. 15.3. Property damage liability: Contractors are required to have Property Damage Liability Insurance coverage of at least $500,000. 16. LIST OF ATTACHMENTS: 16.1. Exhibit #1: Facility Inventory and Area Designations 16.2. Exhibit #2: Task and Frequency Chart INTEGRATED PEST MANAGEMENT EXHIBIT #1 FACILITY INVENTORY AND AREA DESIGNATIONS LOCATION AREA NUMBER USE DESIGNATION SQ. FEET Building No. 1: Sub-Basement & Kitchen 1 Mechanical Storage 7,614 Basement 2 Offices Food Preparation Reprocessing Unit (B001) Clean Linen Storage - Shops Supplies- Sterile Processing 54,546 1st Floor 3 Offices Clinics - Pharmacy - Patient Rooms Administrative/Clinical Offices (includes corridors) Community Living Center 57,018 2nd Floor 4 Clinics O.R. - X-Ray - Offices 42,859 3rd Floor 5 Dental Clinics Offices Food Preparation (Canteen)-PRRTP/ Kitchen 29,021 4th Floor 6 Patient Rooms Clinics Offices 25,575 5th Floor 7 Clinics Offices 25,575 6th Floor 8 Lab - Offices 19,294 7th Floor 9 Mechanical 3,287 8th Floor 10 Mechanical 1,891 Roof 11 Roof of Building No. 1 32,500 Building No. 2 12 Boiler House - Garages 15,036 Building No. 3 13 Offices 4,006 Building No. 4 14 Offices (Basement, 1 and 2) 4,871 Building No. 5 15 Residential (Quarters) (Basement, 1 and 2) 7,996 Building No. 6 16 Offices (Basement, 1 and 2) 6,948 Building No. 7 17 Flag Pole Building No. 8 18 4-Car Garage for Bldg. #5 843 Building No. 10 20 Storage 1,344 Building No. 11 21 Electrical Switchgear Building 2294 Building No. 12 22 Switchgear Building 640 Building No. 13 23 Hazard Waste Storage Building 64 Building No. 14 24 Storage Building 263 Building No. 15 25 Pavilion 1,700 Building No. 6 16 Offices (Basement, 1 and 2) 6,500 Building No. 7 17 Flag Pole Building No. 8 18 4-Car Garage for Bldg. #5 943 Building No. 10 20 Storage 800 Building No. 11 21 Electrical Switchgear Building 2294 Building No. 12 22 Switchgear Building 640 Building No. 13 23 Hazard Waste Storage Building 64 Building No. 14 24 Storage Building 576 Building No. 15 25 Pavilion 1,700 INTEGRATED PEST MANAGEMENT EXHIBIT #1(A) BUILDING SUMMARY Building #1 Hospital Building #2 Garage and Boiler Room Building #3 Clinics/Offices Building #4 Manager s Apartment Building #5 Staff Apartments Building #6 Administrative Support Building #7 Flag Pole Building #8 Staff Garage Building #10 Incinerator Building #11 Second Generator Building #12 Switch Gear Building #13 Hazardous Waste Storage Building #14 Storage Building Building #15 Pavilion This page is for Exhibit #1(B), which is a map layout of the buildings, roads, and parking lots of the VA Medical Center. We are unable to transfer the map layout to the computer; however, it is included in the contract specification packet. This page is for Exhibit #1(C), which is an aerial type map of the Iron Mountain/Kingsford area surrounding the VA Medical Center. We are unable to transfer the map layout to the computer; however, it is included in the contract specification packet. 9 13 INTEGRATED PEST MANAGEMENT EXHIBIT #2 TASK AND FREQUENCY CHART October 1, 2010 through September 30, 2011 Building # AREA COMMENTS 1 Sub-Basement ML 15 Minutes Minimum 1 Sub-Basement, Canteen Kitchen, 3-W PRRTP/ Kitchen, Basement Kitchen, and 7th & 8th Floors 1 ML 1 Basement 2 Oct 1 1st Floor 3 Nov 1 2nd Floor 4 Dec 1 3rd Floor, Sterile Processing(3225, 3228,3229,3230, 3232) 5 Jan 1 4th Floor 6 Feb 1 5th Floor 7 Mar 1 6th Floor 8 Apr 2 Boiler House & Garages 9 May 1 Basement 2 Jun 1 1st Floor 3 July 1 2nd Floor 4 Aug 1 3rd Floor, Sterile Processing(3225, 3228,3229,3230, 3232) 5 Sept NOTE: ML - Monthly. Any complaint areas identified on the Pest Complaint Report are to be treated upon each monthly visit prior to servicing in the above scheduled areas. Buildings No. 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, and 15, and the roof of Building No. 1 will be treated upon the request of the Contracting Officer s Technical Representative only.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/VA69D17Q0335/listing.html)
 

Document(s)

Attachment
 

File Name: VA69D-17-Q-0335 VA69D-17-Q-0335_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3194569&FileName=VA69D-17-Q-0335-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3194569&FileName=VA69D-17-Q-0335-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04364814-W 20170107/170105234939-e89da99a6f3770578f89ec74d6490e60 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |