SOURCES SOUGHT
V -- DTMO Travel Management Company Program
- Notice Date
- 1/6/2017
- Notice Type
- Sources Sought
- NAICS
- 561510
— Travel Agencies
- Contracting Office
- Other Defense Agencies, Defense Human Resources Activity, Procurement Support Office, 4800 Mark Center Dr, STE 06J25-01, Alexandria, Virginia, 22350-1300, United States
- ZIP Code
- 22350-1300
- Solicitation Number
- DTMO-TMCP
- Archive Date
- 2/10/2017
- Point of Contact
- Rodrick McGill, Phone: 5713722619
- E-Mail Address
-
rodrick.l.mcgill.civ@mail.mil
(rodrick.l.mcgill.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- REQUEST FOR INFORMATION Defense Travel Management Office (DTMO) Department of Defense Travel Management Company Program 1Description THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Defense Human Resources Activity (DHRA) is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be synopsized on the Federal Business Opportunities (FedBizOpps) website (https://www.fbo.gov/). It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement. 2Background 2.1 The Defense Human Resources Activity (DHRA), in support of the Defense Travel Management Office (DTMO), is seeking information on the capabilities of contractors and innovations in the management of travel management companies (TMCs) in order to tailor acquisition approaches and formulate requirements in the future competition of TMC contracts. Industry vendors provide travel management support for official travel activities of authorized DoD travelers and possess technical ability, knowledge and skills in the areas of: travel authorization; reservation; ticketing; fulfillment; reporting; TMC management; information technology; call center services; global distribution systems; government travel suppliers; and government travel policy (Joint Federal Travel Regulations (Volume I), Joint Travel Regulations (Volume II) and the Defense Travel Regulations). Industry vendors ensure that travel management services performed are within policy guidelines, government preferred suppliers are used unless a valid exception applies, and travel management services provide the Government with an overall best value. All processing and procedures must be in accordance with the Joint Federal Travel Regulations (JFTR) and Joint Travel Regulations (JTR) (http://www.defensetravel.dod.mil/site/travelreg.cfm) and Departmental regulations. The Department requests information on industry vendors' (to include small businesses and teaming arrangements): 2.2 Capabilities: The maximum number of transactions that vendors can successfully manage (TMC-assist, DTS transactions, under IBAs and CBAs, LICWO, Rail, Lodging, Air and Bus Group Movements, Local Purchase and Payment of Airline Ticket (LOPA), Individual Bus Tickets, Transportation of Human Remains, CBA reconciliation process, invoicing, profile management, quality control, and reporting); the maximum number of CONUS and OCONUS on-site staffed offices, the maximum geographical area (CONUS and/or OCONUS - Europe, Asia/Pacific) that vendors can successfully manage and staff. 2.3 Best Practices: Innovative and cost-effective strategies to minimize cost and maximize customer service within the guidelines specified above including consolidation and minimizing the use of staffed on-site offices, under firm-fixed prices contracts funded by the services. 3.0Requested information In a white paper, please consider responding to the following questions. Note: links provided to other commercially available material are appreciated and are not included in the page limit. 3.1 What are the vendor's maximum capabilities as related to the Department's needs geographically within CONUS and OCONUS? What is the largest geographical area in which the vendor can efficiently operate remotely and/or through staffed offices? 3.2 What are the vendor's maximum capabilities as related to the Department's needs in the staffing of on-site offices within CONUS and OCONUS? What approaches can the vendor employ in the staffing and consolidation of on-site offices to operate more efficiently? 3.3 What are the maximum number of transactions that the vendor can efficiently manage per month and per year? 3.4 What innovations and industry best practices is the vendor capable of employing in order to minimize costs, minimize the number of staffed offices and staff throughout the Department's area of operations? 3.5 What innovations and industry best practices is the vendor capable of employing in order to maximize savings and minimize risk throughout the Department's area of operations? 3.6 Is the vendor capable of supporting a Management Service Fee contract in lieu of Point-of-Sale transaction based contract? 3.7 Vendor name, address, website, Data Universal Numbering System (DUNS) Number, and Commercial and Government Entity (CAGE) Code. 3.8 Point of contact to include e-mail address and telephone number. 3.9 Type of business, including socio-economic category (Large, Small, 8(a) Participant, Small Disadvantaged Business, HUBZone, Woman-Owned Small Business, Service-Disabled Veteran Owned Small Business) and if applicable, GSA contract number, schedule. 4.0 Responses 4.1 Interested parties are requested to respond to this RFI with a white paper. Responses shall be limited to three pages for each question addressed and submitted via e-mail only to Rodrick McGill at rodrick.l.mcgill.civ@mail.mil. 4.2 White papers in Microsoft Word for Office 2000 compatible format are due on 26 January 2017 at 11:00 am EST. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. 4.3. The white paper shall provide administrative information and shall include the following at a minimum: 4.3.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated point of contact. 4.3.2 Business type (large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business) 4.3.3 The one-page administrative information page for the responder shall list the titles of each white paper submitted. The administrative information page is not included in the three page limit per module. 4.4 Acknowledgement of receipt will not be made and submissions to this RFI will not be returned. 5.0 Questions Questions regarding this announcement shall be submitted in writing; verbal questions will NOT be accepted. Questions will be answered by posting answers to FedBizOpps; accordingly, questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after 12 January 2017 at 11:00 am EST will be answered. 6.0 Summary THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can support the DTMO - Travel Management Company Program. The information provided in the RFI is subject to change and is not binding on the Government. The DHRA has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/66414e9db4f6c1688ea3c446d3a36992)
- Place of Performance
- Address: N/A, Alexandria, Virginia, 22350, United States
- Zip Code: 22350
- Zip Code: 22350
- Record
- SN04365811-W 20170108/170106234304-66414e9db4f6c1688ea3c446d3a36992 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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