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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 13, 2017 FBO #5530
DOCUMENT

S -- Haz-Waste Removal and Emergency Response - Attachment

Notice Date

1/11/2017
 

Notice Type

Attachment
 

NAICS

562112 — Hazardous Waste Collection
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24217N0231
 

Response Due

1/16/2017
 

Archive Date

3/17/2017
 

Point of Contact

Janice Brooks
 

E-Mail Address

Janice.Brooks@va.gov
(janice.brooks@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Synopsis: Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department of Veterans Affairs is currently conducting a market survey for qualified firms capable of providing HAZARDOUS WASTE REMOVAL AND EMERGENCY RESPONSE for the VA New Jersey Healthcare System. Primary vendor and subcontractor must possess and present the NJ A901 licensure to be considered for this notice. The North American Industry Classification Systems (NAICS) is 562112. Responses to this notice must be submitting in writing (email or fax) and must be received not later than January 16, 2016 at 10:00AM. Email: Janice.Brooks@va.gov and Fax: 718-741-4722. No telephone inquiries will be accepted. Interested parties MUST provide company/individual name, a capability statement, NJA901 License, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic. Interested parties who do not submit the above information on or before the response due date and time will not be considered for this procurement. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 562112. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Performance Work Statement (PWS) Hazardous Waste Removal and Emergency Response New Jersey Healthcare System (NJHCS) The intent of this statement of work is to establish a firm-fixed price service contract to provide Hazardous Waste Disposal Services within the participating New Jersey Veterans Affairs (VA) Healthcare System (NJHCS), East Orange and Lyons VA Medical Centers. The Contractor shall provide all labor, supervision, materials, equipment, sanitized, disinfected and labeled containers, transportation, facilities, supplies, and waste manifests. Contactor shall collect, analyze, prepare, package, label, remove, transport, store, treat and dispose of Hazardous waste under the resulting contract in accordance with the terms and conditions, specifications and in accordance with the Joint Commission on Accreditation of Healthcare Organizations (JCAHO), in accordance with all Federal, State, and Local (U.S. Environmental Protection Agency EPA, Department of Transportation) laws, policies and guidelines, and VA infectious medical waste requirement. The Contractor shall maintain all necessary hazardous waste permits and licenses for the disposal of and treatment of such waste. The Contractor shall also have an assigned U.S. Environmental Protection Agency (EPA) authorization and identification number, necessary Department of Transportation permits, and insurance prior to transport and/or disposal of subject waste. If contractor requires additional information, they may contact U.S, EPA regional office. (The primary and subcontractor firms both must possess and present the NJ A901 licensure) APPLICABLE PUBLICATIONS: The contractor shall be responsible for complying with all publications, including but not limited to those identified below, in effect at the time of the proposal and all future updates: 29 CFR 1910 Occupational Safety and Health Standards 40 CFR Subchapter C, Hazardous Materials Regulations, Part 171 through 179 49 CFR Department of Transportation All applicable local codes, regulations and standards for the state of New Jersey. PERIOD OF PERFORMANCE: Based year 2/1/2017 - 1/31/2018, plus 4 option years available. CONTRACT COVERAGE: The contractor shall provide all equipment, labor, materials, supervision, equipment and a Chemist, as necessary, to accomplish Hazardous Waste Removal on a quarterly basis and Emergency Response services for the VANJHCS as necessary in accordance with the information contained in this PWS. Remove and dispose of all items deemed to be hazardous waste at East Orange buildings 1 (Morgue), Hazardous Waste shed 11A and Lyons Hazardous Waste Garage behind building 11. Services shall fulfill the requirements of the Federal Environmental Protection Agency (EPA) and New Jersey Department of Environmental Protection (DEP) to establish an emergency response agreement with a vendor who holds appropriate licenses and permits for emergency response in the state of New Jersey and to provide appropriate emergency response to the VANJHCS (East Orange and Lyons) in two (2) hours or less. The below categories of waste are subject to this contract. Hazardous Waste: Any waste material or mixture of wastes which is toxic, corrosive, flammable, an irritant, a strong sensitizer or which generates pressure through decomposition, heat or other means, if such a waste or mixture of wastes may cause substantial injury, serious illness or harm to humans, domestic livestock or wildlife. Hazardous waste includes extremely hazardous material. Extremely Hazardous Waste: This waste includes toxic corrosive acids, gases, chemicals, and solids which may be explosive, flammable or highly corrosive and could cause disease or serious injury to human health. Mixed Waste (Medical Waste and Hazardous Waste): Contaminated dressings, tissues, gloves, masks, hair covers, and other materials. This is hazardous waste and is subject to the regulations applicable to hazardous waste. Estimate of Waste Generated per category from VA NJ HCS: Description EPA Code Weight Estimate (pounds or gallons) Flammable Liquids East Orange D001 & F003 8 X 55 gal Flammable Liquids Lyons D001, F003 & Foo5 2 X 30 gal Toxic Liquids U122 100 gal Waste Corrosive Liquids D001, D011 100 gal Corrosive Liquid Acid D002 100 lbs Aerosols for Recycling D001 100 lbs Asbestos none 2000 lbs # Description 1 Waste non-halogenated hydrocarbons, flammable liquids, class 3, containing one or more of the waste #s D001, F003, F005, D018, D035, or D038. 2 Waste paint or paint related materials, class 3, containing one or more of versol, paint thinner, dichloromethane, paint pigments, oil-water-solvent based paints. EPA #s including D001, F003, and F005. 3 Waste machine coolants, class 9, containing animal, vegetable or oils such as hydraulic fluid. 4 Waste spent or unspent antifreeze consisting of ethylene glycol for recycling. 5 Waste spent or unspent antifreeze consisting of propylene glycol. 6 Used Oil in various formulations, combustible liquid, class 3, including spent or unspent motor oils, vacuum pump oils, hydraulic oils, machine oils, etc. 7 Waste toxic liquids, 6.1. Potential for F002, F003, F005, D001, D018, D019, D021, D027, D028, D029, D039, D040 or combinations. 8 Arsenic Lab Pack solid, liquid or mixtures (D004). 9 Barium Lab Pack - solid, liquid or mixtures (D005). 10 Cadmium Lab Pack - solid, liquid or mixtures (D006). 11 Chromium Lab Pack - solid, liquid or mixtures (D007). 12 Lead Lab Pack - solid, liquid or mixtures (D008). 13 Mercury Lab Pack - solid, liquid or mixtures (D009). 14 Selenium Lab Pack - solid, liquid or mixtures (D010). 15 Silver Lab Pack - solid, liquid or mixtures (D011). 16 Waste Corrosive Liquids, Class 8, acids and mixtures (D002 & D003). 17 Waste Poisons liquids, solids & mixtures, 6.1. 18 Waste Oxidizers, 5.1, lab packs & mixtures. 19 Waste flammable solids, 4.1, lab packs & mixtures. 20 Waste P-Listed material, P001-P123, lab packs & mixtures. 21 Waste U-Listed Material, U001-U329, lab packs & mixtures. 22 Non-regulated waste material 23 Waste spontaneous combustible, 4.2, lab packs & mixtures. 24 Waste dangerous when wet, 4.3, lab packs & mixtures. 25 Waste Organic Peroxides, 5.2, lab packs & mixtures. DISPOSAL AND SANITATION REQUIREMENTS: Contractor shall use their environmentally sound methods of treating and destruction of wastes such as incineration and recycling or any other acceptable methods, in accordance with EPA and industry standards. Disposal shall be performed in such a manner as not to create conditions detrimental to public health or to constitute a public nuisance. The pick-up area where containers are placed shall be maintained in a clean, orderly, sanitary condition. Particular attention shall be paid to the prompt cleanup of oil and/or grease spills, either generated from the vehicles used to haul containers or because of container leakage. Contractor furnished containers shall be kept neat, in clean and sanitary appearances, and repaired or replaced as necessary. Contractors should refer to the participating VA Healthcare System preferred disposal hierarchy when determining disposition of waste. This hierarchy consists of a) recycling, b) fuel blending/ energy recovery, c) incineration (Part B permitted incinerators), or d) treatment (neutralization, stabilization) and/or landfill. A detailed description of the VA Healthcare System disposal hierarchy is available from the Contracting Officer s Representative (COR). Contractor shall comply with all applicable federal, state, county regulations on workers safety standards and related training. All Contractor personnel involved in the performance of this contract shall have received training regarding the handling of infectious materials, and emergency procedures to be followed in case of a spill. Certification of such training must be provided within fifteen days of receiving notice of award of the contract. SAFETY REQUIREMENTS: The contractor shall exercise safety precautions, as deemed necessary by the Contracting Officer or his/her designee during the performance of the contract, in order to protect lives and health. The Contracting Officer/designee will notify the Contractor of any noncompliance with the foregoing provisions and advice the contractor of the action to be taken. After receipt of such notice, the Contractor shall immediately initiate corrective action. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a stop- work order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract. NORMAL WORK HOURS: This contract is a full service contract to include all necessary service calls, five (5) days per week, Eight (8) hours per day, between the hours of 7:00 a.m. to 4:30 p.m. (except for spill response, see item 8, paragraph k), Monday through Friday, National Holidays excluded. Any service or repair performed outside of normal working hours shall be approved in advance by the Contracting Officer s Representative (COR) at a price agreed to by the Contractor and Contracting Officer. If appropriate, the Contracting Officer may authorize additional services under a separate purchase order. NATIONAL HOLIDAYS OBSERVED BY THE GOVERNMENT: New Year s Day 1 January Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States. GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government will provide the following property and services in connection with the Contractor performance. Storage Areas: The VA facility can consolidate their own waste stream and use the Contractor provided packaging or consolidate the waste as long as it complies with the Department of Transportation (DOT) and other regulations. Pick-Up Schedule: The Contractor shall meet the pick-up schedule specified by each participating VA facility (schedule will be provided upon award of contract). Depending on the type of waste, pick-up schedule might vary. On a as needed basis the response time for removal will range from 4 hours to five (5) calendar days. Unscheduled Collection: The COR may require the Contractor to make unscheduled collections or disposals for special events or other occasions. The contractor shall respond within 24 hours of the event. Unscheduled services shall be ordered and billed in accordance with the unit pricing limits established at the time this contract is signed. CONTRACTOR PERFORMANCE: Work Practices and Standards: The Contractor shall have established standard operating procedures that will be followed while conducting normal hazardous waste management activities. This includes site safety and contingency procedures, strike contingency plan, operational procedures, site management structure, supplies, equipment practices, material sampling procedures, hazard assessment and categorization procedures, packing procedures, quality assurance procedures, procedures for gaining waste acceptance into a facility and project management procedures. Characterization of waste: The Contractor shall provide documentation that it has characterized the hazardous nature of all wastes produced by all equipment, devices, reagents, and discharges in accordance with the requirements of the Code of Federal Regulations Title 40 Protection of the Environment Part 261 et seq. and applicable state and local requirements. Documentation shall include a description of the characteristics of the hazardous waste produced as a byproduct of the instrument operations, Safety Data Sheets (SDS) meeting the requirements of the Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA), the analytical process used to determine the hazardous nature and characteristics of the waste, and the analytical test results. Testing of hazardous waste is to be done in accordance with testing protocol specified for each individual waste as described in the Code of Federal Regulations Title 40 to make a determination if the waste is a hazardous waste or otherwise regulated. The determination and description shall address the following: (The primary and subcontractor firms both must possess and present the NJ A901 licensure) Waste toxicity (Reference 40CFR261.11 and 40CFR261.24) Waste ignitability (Reference 40CFR261.21) Waste corrosivity (Reference 40CFR261.22) Waste reactivity (Reference 40CFR261.23) Hazardous waste from non-specific sources (F-listed) (Reference 40CFR261.31) Discarded commercial products (acutely toxic or P-listed and toxic or U-listed) (Reference 40CFR261.33) Solid Waste (Reference 40 CFR 261.2) Exclusions (Reference 40 CFR 261.4) Quality Assurance: The Contractor shall develop and maintain a quality program to unsure refuse and recycling services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the next paragraph. The government will periodically evaluate the contractor performance by appointing a representative(s) to monitor performance to ensure services are received. The government may inspect each task as satisfactory or unsatisfactory. Handling: Appropriate handling of waste is essential for the safety of Government and Contractor employees and cost containment. The contractor shall provide the employees training to ensure that established policies and procedures for Hazardous Waste are followed. Contractor employees providing site services shall be certified and wear appropriate protective equipment when handling hazardous waste. (The primary and subcontractor firms both must possess and present the NJ A901 licensure) Waste Containers: The contractor shall provide all appropriate collection containers at no cost to the government. Waste Containers, Identifying Labels, and Markings shall meet applicable safety codes and regulatory requirements. The contractor shall maintain all containers and government facilities ensuring they are free of unpleasant odors, dirt, debris and pests. Cleaning and decontamination of containers shall not be performed on Government property. Contractor shall provide manufacture s specification and descriptive literature for approval. Waste containers shall be Department of Transportation (DOT) approved. Training: The contract will include annual training for all employees who handle hazardous and/or universal waste, at least once per year, designated by the COR. The hazardous waste training program will provide training to employees who generate hazardous waste management responsibilities. Training will incorporate Resource Conservation and Recovery Act (RCRA), state specific regulations and include storage, documentation, records management, safety data sheets, emergency responsibilities, and other pertinent topics. The training will include DOT hazardous materials training that meet the requirements of 49 CFR 172.704. The Contractor will partner with the COR to develop medical center specific training to nursing and Research staff on the collection and accumulation of hazardous and universal waste. This training will be conducted in a train-the-trainer style by the contractor. The contractor shall provide their technical expertise on topics related to EPA, DOT, State-specific RCRA and other environmental regulations. Reports/Tracking Documents: Tracking Documents: The contractor shall maintain service records and submit them to the (COR) after each service. At a minimum the documents shall include the following information: Types and quantities of treated and disposed waste Methods of treatment and disposal Location of licensed treatment and disposal facilities Certification that hazardous waste has been packaged, collected, transported, handled, treated, and disposed of in compliance with regulatory agencies, laws, directives and ordinances Original Uniform Hazardous Waste Manifest shall be submitted to the COR at the time of each pick-up. Spill Report: When waste is spilled by the contractor at any pickup or storage location or during transport, the contractor shall submit a Spill Report identifying the spills. Such incidents shall be reported to the COR immediately, by telephone and in writing no later than seven (7) workdays after leaving the site. The Spill Report shall list at a minimum the type of spill, amount of waste, and personnel exposed to the spilled waste. The Contractor shall provide certification that the spill was removed, including a statement concerning the effect on any employees, and a description of the cause and corrective measure instituted by Contractor to ensure spills do not occur again. The Contractor is responsible for cleaning up spills that are caused by contractor employees. Transportation: Hazardous waste shall be transported on the public highways by Environmental Protection Agency (EPA) approved (with DOT implications) licensed haulers to an approved disposal site. All Contractor vehicles used to transport hazardous waste must be currently licensed, permitted or otherwise registered in accordance with all applicable Federal, State, and Local laws. License number must be posted on the exterior of the vehicle. Each truck or van transporting hazardous waste must have an emergency spill clean-up plan and basic cleanup equipment on board. (The primary and subcontractor firms both must possess and present the NJ A901 licensure) Method of disposal: Waste generated by each VA Healthcare System and approved for transport to storage stations shall not be commingled in the same shipping container with wastes from other VA Healthcare System or any other generator, unless allowed by law. Disposal method shall be by recycle, incineration, treatment or land burial, whichever is appropriate and in compliance with Federal, State, and Local disposal regulations. The Contractor shall use a treatment, storage, or disposal facility that has a valid permit to manage hazardous waste. The Government must approve all disposal facilities used by the Contractor. (The primary and subcontractor firms both must possess and present the NJ A901 licensure) Spill Response: The Contractor will provide spill response/clean-up as required by the Government. The Government will provide the Contractor with the location, size, name of chemical or material involved, proximity of sewers and urgency and any governmental agencies called. The Contractor has four (4) hours to be on site after the phone call has been placed. The Contractor shall provide appropriate personnel and equipment to mitigate and remove released hazardous materials. Coverage will be on a 24 hour, 7 day a week basis. QUARTERLY REPORT OF SALES: The Contractor shall provide the Contracting Officer a Quarterly Sales Report within 15 calendar days after the close of each quarter s business ending in March, June, September, and December. Report shall reflect gross sales and volume or weight of hazardous waste removed and disposed for each VA Healthcare System. Copies of this report shall be available to the COR of each facility. IDENTIFICATION BADGE/UNIFORM: Contractor personnel are required to wear ID badges during the entire time they are on VA Healthcare System grounds. ID Badges must have an identification picture and state the name of the individual and company represented. Contractor personnel shall contact the COR at each site for procedures specific to that site. PARKING: Park only in areas designated by the COR or otherwise directed by VA Police and Security Service Personnel. The Contractor shall display on each of its vehicles the company name in a manner and size that is clearly visible. The Contractor shall conform to the posted speed limits and parking restrictions set at each Government facility. WORK INJURIES: The VA Healthcare System Emergency Room is available for emergency treatment of job-site injuries. If any employee is injured, the person may be taken directly to the Emergency Room, but the COR must be notified by the end of the following weekday and an injury report must be filed with the VA Police & Security Service. Care will be rendered at the rates established by local procedures. INDEMNIFICATION: It is expressly agreed and understood by the Contractor and the VA Healthcare System that the Contractor agrees to indemnify the VA against all liabilities, claims, penalties incident to death, bodily injuries, destruction or damage to property, contamination of adverse effects on the environment or any violation of government laws, regulations or orders, caused in whole or part by the Contractor s breach of any term of this agreement or any negligent or willful act or omission of the Contractor, its employees or subcontractors in the performance of this contract. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Prior to performing any service or repair on a non-contract nature, the Contracting Officer and the COR must be advised of the reasons for this additional work. The Contracting Officer or his/her designee in consultation with the COR may authorize the additional services or repairs under a separate purchase authorization. Reimbursement will not be made unless prior authorization is obtained. SMOKING POLICY: Smoking is permitted only in designated areas which vary at individual VA Healthcare System sites. SAFETY DATA SHEETS (SDS): The Contractor shall provide their employees with immediate access to SDS for all hazardous substances. CONTRACTORS EQUIPMENT: Contractor s truck should be equipped with a hydraulic lift. Contractor shall carry a minimum of two 55-gallon Steel Drums (open type) and two Polyurethane drums when providing hazardous waste transport for disposal. Each vehicle will have sufficient spill containment materials to respond to emergencies resulting from loss of containment, chemical reaction or other hazardous conditions. CONTRACTOR EMPLOYEES: The Contractor is responsible for providing fully knowledgeable, trained technicians that are competent to meet the contract requirements. The Contractor or its employees are responsible for their proper protection during bulking process. Attire and Personal Protective Equipment (PPE), including respirators has to be appropriate for the hazardous condition of lab- packing, lifting, carrying, pouring, blending, moving and loading hazardous and toxic substances in limited space. Contractor employees should be enrolled in a Medical Surveillance Program that meets the standards of 29 CFR 1910 at the expense of the Contractor. Contractor furnishes and ensures good condition of all PPE for Contractor employees. CONTRACTORS DISPOSAL LOCATIONS: Contractor shall provide the COR with a list of disposal facilities that will be used in conjunction with this contract. This list must include the name of the company, address, city, and state, zip code, telephone number, ESPA ID number, and disposal methods. PENALITIES AND FINES: The Contractor shall satisfy all applicable regulatory agency requirements. In the event a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor, the contractor shall reimburse the Government for the amount of the fine. FIRE ALARM TRIP CHARGE: If Contractor triggers a fire alarm due to negligence, inattention or failure to properly coordinate and request system shutdown, the Contractor will be charged for actual costs incurred for Government personnel responding to the alarm. The Contractor will be liable for losses associated with disruption of facility operations. In addition, the Contractor will reimburse the Government for any fines and other costs imposed by Government, external agency, Fire Department, City, County, or State. LIABILITY 28.307-2 Workers compensation and employer s liability. Contractors are required to comply with applicable Federal and State workers compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer s liability section of the insurance policy, except when contract operations are so commingled with a contractor s commercial operations that it would not be practical to require this coverage. Employer s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24217N0231/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-N-0231 VA242-17-N-0231_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3205653&FileName=VA242-17-N-0231-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3205653&FileName=VA242-17-N-0231-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA NJ Healthcare System East Orange & Lyons Campus;385 Tremont Ave East Orange, NJ

Zip Code: 07018
 

Record

SN04368920-W 20170113/170111234218-15dfd5a4d76b884ac27998ca0b7d27d3 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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