SOLICITATION NOTICE
Q -- ORTHOPEDIC SERVICES - CLINTON OK
- Notice Date
- 1/12/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 621111
— Offices of Physicians (except Mental Health Specialists)
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Oklahoma City Area Office, 701 Market Drive, Oklahoma City, Oklahoma, 73114, United States
- ZIP Code
- 73114
- Solicitation Number
- 246-17-Q-0006
- Archive Date
- 2/28/2017
- Point of Contact
- Edson Yellowfish, Phone: 405-951-3888
- E-Mail Address
-
edson.yellowfish@ihs.gov
(edson.yellowfish@ihs.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation is issued as Request for Quotes (RFQ) 246-17-Q-0006. This procurement is 100% small business set-aside under NAICS code 621111 with a standard business size of $11.0M. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94, effective December 20 2016. Contractor shall provide a firm, fixed-price clinic rate for two eight (8) hour clinics a month. Submit pricing for one base year, with an option for two (2) additional years. The Clinton Indian Health Center intends to have two clinics per month for a total of twenty-four (24) a year. Estimated start date is February 15 2017. The closing date for receipt of quotes is January 27 2017. Offers shall be submitted to the Oklahoma Area Indian Health Service, 701 Market Drive, Oklahoma City, Oklahoma 73114, no later than 4:30 p.m., on January 27 2017. The offer must be submitted in a sealed envelope, addressed to this office, showing the solicitation number, and your name and address. Please do not email RFQ's. Qualified vendors will review the following and submit applicable information. No phone inquiries. I. General: The Indian Health Service (IHS), an agency within the Department of Health and Human Services, is responsible for providing federal health services to American Indians and Alaska Natives. The mission of IHS is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level and assure that comprehensive, culturally acceptable personal and public health services are available and accessible to members of the 566 federally recognized Tribes across the United States. II. Background: The Clinton Service Unit is a Joint Commission accredited with facilities in Clinton, El Reno and Watonga, Oklahoma. To meet the mission, orthopedic care is a medical modality that has been deemed necessary to augment the services within the service unit. Therefore, contracted orthopedic services are necessary to support and supplement health care within the Service Unit. III. Scope: Provide diagnostic and treatment services including minor procedures as determined by evaluation and provide follow-up care as identified by treatment plan as outlined within Oklahoma statutes governing orthopedic care. This includes diagnostic procedures including orthopedic exams, range of motion exams, muscle strength testing; diagnostic imaging procedures including MRI, CT, x-ray, and ultrasounds; and treatment modalities including exercise and rehabilitation, strength and conditioning, oral and injection based medication therapy, passive stretch (independently or in conjunction with cryotherapy substance), referred care for surgical intervention, augmentation for pain management strategies, and any other orthopedic related treatment strategy deemed medically necessary. Services must be fully coordinated and integrated with the patient's primary care provider within the Service Unit with respect to services provided and professional relationships. IV. Responsibilities: a. Provide orthopedic care as outlined within scope noted above. b. Provide a minimum of eighteen (18) patient encounters per clinic. Additional provider encounters shall be allowed and will be coordinated by specialty clinic manager. c. Communicate, in a timely fashion, to the referring primary care provider all clinical information necessary for continuity of care and documentation of quality of performance. d. Observe and assess patient's clinical condition; recognizing, identifying and interpreting situation and immediately deciding proper action and therapeutic care plan. e. Formulate proper diagnosis and develop plan of care for individual patients. f. Recommend proper therapeutic measures (exercise, stretches, etc.) for augmenting services. g. Document all patient encounters in the patient's electronic health record within 24 hours of clinic completion. h. The Clinton Service Unit shall have the right to provide continual review of all patient encounters and ensure all required documentation is provided. i. Failure, on the part of the Contractor, to provide care as identified may result in the suspension of contract for services. j. The Clinton Service Unit shall retain the right to implement additional contractor responsibilities if, during the course of the contract, additional responsibilities become necessary to maintain continuity of care and quality of performance, however, these additional responsibilities, if implemented, do not alter nor effect negotiated and contracted rate fees. V. Period of Performance: One-year base with two option years. VI. Contractor Qualification Requirements: The Orthopedic physician must possess a current, unrestricted medical license in any U.S. state or territory. VII. Special Terms and Conditions: Contractor shall possess the following requirements: a. Rubella immunity must be documented either by serologic test or proof of immunization b. A yearly PPD is required for all persons who have had no previous positive tuberculin skin test c. A series of three (3) Hepatitis B immunizations or serologic proof of past infection is required VIII. Schedule of Work: Contractor shall provide two eight (8) hour clinics each month as agreed upon between Contractor and the Clinton Service Unit. The government reserves the right to negotiate the addition/reduction of hours, location, etc. as mutually agreed upon by contractor. IX. Rates of Payment: Contracted rates shall be established as identified within the attached quote for services and shall be invoiced on a total completed clinic hourly rate based invoice and submitted to and as identified in sections IX of this Statement of Work. X. Indemnity and Insurance: The government assumes no responsibility of negligent acts of the Contractor. Therefore, the Contractor is responsible for personal insurance if the Contractor indicates that it is necessary. The Contractor will hold harmless and indemnify the government against any or all loss, cost, damage, claims, expense or liability whatsoever as a result from the performance of the Contractor. The Contractor will hold the Federal Government and its agents including the Clinical Director and the Governing Body immune from civil or professional liability for all acts related to quality care management and enforcement of this contract. XI. Government Furnished Information, Property and Services: All records of consultation, examination, surgeries/procedures and services of patients' required in the performance of this contract will remain the property of and subject to the exclusive control of the Clinton Service Unit. The Clinton Service Unit will provide materials, support staff and equipment necessary for the performance of this contract. The Contractor shall provide all services within the Clinton Service Unit facilities. XII. Contract Evaluation Contractor shall be evaluated yearly upon completion of each contract term. The government reserves the right to conduct evaluations more frequently if deemed necessary. Evaluation shall include patient/customer satisfaction, patient encounters/clinic, chart review and adherence to scope and contract term. XIII. Invoicing Requirements a. The Contractor shall be required to provide an original and two (2) copies of the invoice to Oklahoma City Area Indian Health Service, Division of Financial Management, 701 Market Center Drive, OKC, 73114. b. Each invoice shall include the following information: i. Contractor's name and invoice date. ii. Contract number or authorization for delivery of services. iii. Description, price and quantity of services actually rendered. iv. Name, title, phone number, and complete mailing address of official to whom payment is to be sent. c. Invoice shall be submitted no later than ten (10) calendar days following last calendar day of the month. XIV. Applicable Documents Joint Commission http://jointcommission.org Section 4087 of Public Law 101-630, Indian Child Protection & Family Violence Prevention Act Health Insurance Portability and Accountability Act (HIPPA) of 1996 http://www.hhs.gov/ocr/hippa Privacy Act of 1974 http://www.access.gpo.gov/nara/cfr/waisidx Indian Health Service (IHS) Information Technology and Records Security and Safeguard Policies http://home.ihs.gov/ITSC-CIO/security/index.asp System for Award Management (SAM) http://www.sam.gov CLAUSES INCORPORATED BY FULL TEXT: Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulations (HHSAR) can be accessed on the Internet at http://www.farsite.hill.af.mil. The provisions of 52.212-1, Instructions to Offerors-Commercial Items (Oct 2016), applies to this acquisition. In addition to the information required in FAR 52.212-1, Contractors shall provide the following: (1) pricing quote for Base Year; February 15 2017 to February 14 2018, Option Year 1; February 15 2018 to February 14 2019, Option Year 2; February 15 2019 to February 14 2020 (dates approximate) (2) two past performance references to include the contact name phone number, contract number, company name, brief description of project (3) registration in the System for Award Management (SAM) database (reference https://www.sam.gov/portal/public/SAM/) (4) Current license as a Medical Doctor (any U.S. State or Territory) (5) Proof of current medical insurance in the appropriate amount of $1,000,00 per occurrent and $3,000,000 aggregate. The provisions of 52.212-2, Evaluation - Commercial Items (Oct 2014) applies to this acquisition. The Government intends to award one from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (1) Price; (2) Qualifications; (3) Past Performance. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 2015), applies to this acquisition. The following FAR and HHSAR clauses apply: 52.204-7 Central Contractor Registration (July 2006), 52.204-9 Personal Identity Verification of Contractor Personnel (Sept 2007), 52.223-6 Drug-free Workplace (May 2001), 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997), 352.224-70 Confidentiality of Information (April 1984), 352.270-17 Crime Control Act-Reporting of Child Abuse (Jan 2006) and 352.270-18 Crime Control Act-Requirement for Background Checks (Jan 2006). The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Jan 2017) applies to this acquisition. The following clauses apply: 52.203-6, Restriction on Subcontractor Sales to the Government (Sept. 2006); 52.219-6, Notice of Total Small Business Set-Aside (June 2003); 52.222-3, Convict Labor (June 2003); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007); 52.222-36, Affirmative Action for Workers with Disabilities (June 1998); 52.222-50, Combating Trafficking in Persons (Aug 2007); 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003); 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997); 352-270-18 Crime Control Act-Requirement for Background Checks (Jan 2006). EVALUATION CRITERIA The due date for this requirement is January 27 2017 4:30 PM CT. THE INDIAN HEALTH SERVICE WILL NOT CONSIDER YOUR QUOTE FOR AWARD IF YOU FAIL TO RESPOND TO THESE EVALUATION CRITERIA AS FOLLOWS: A) registration in the System for Award Management (SAM) database (reference https://www.sam.gov/portal/public/SAM/. Please note that all parties interested in doing business with the Indian Health Services must be registered in the SAM database. B) Propose and provide an all-inclusive clinic rate for services. The estimated quantity is twenty-four (24) eight-hour (8) clinics for a one-year period, with an Option for two (2) additional years. The estimated start date of award is February 15 2017. CLIN 0001 - EIGHT-HOUR CLINIC RATE X 2 PER MONTH - FEBRUARY 15 2017 - FEBRUARY 14 2018 CLIN 1001 - EIGHT-HOUR CLINIC RATE X 2 PER MONTH - FEBRUARY 15 2018 - FEBRUARY 14 2019 OPTION YEAR 1 CLIN 2001 - EIGHT-HOUR CLINIC RATE X 2 PER MONTH - FEBRUARY 15 2019 - FEBRUARY 14 2020 OPTION YEAR 2 C) Current license as a Medical Doctor (any U.S. state or territory). D) Proof of current medical insurance in the appropriate amount of $1,000,000 per occurrence and $3,000,000 aggregate. E) Documentation of two past references. ** Please note that potential awardee candidates will be required to pass a background investigation from the IHS Human Resource Department. This process may take up to three weeks **
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-Oklahoma/246-17-Q-0006/listing.html)
- Place of Performance
- Address: CLINTON INDIAN HEALTH CENTER, 10321 N. 2274 ROAD, CLINTON, Oklahoma, 73601, United States
- Zip Code: 73601
- Zip Code: 73601
- Record
- SN04369865-W 20170114/170112234002-d29973a0524cc1e39be6ad74f4fd54d9 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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