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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 20, 2017 FBO #5537
DOCUMENT

G -- Mortuary Services for Unclaimed Human Remains (Multiple VISN 12 Sites) - Attachment

Notice Date

1/18/2017
 

Notice Type

Attachment
 

NAICS

812210 — Funeral Homes and Funeral Services
 

Contracting Office

Great Lakes Acquisition Center (GLAC);Department of Veteran Affairs;115 S 84th Street, Suite 101; WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

VA69D17Q0459
 

Response Due

2/6/2017
 

Archive Date

3/23/2017
 

Point of Contact

Jaclyn Alverson
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT NOTICE/SYNOPSIS Network Contract Office (NCO) 12 is issuing this sources sought notice as a means of conducting a market research to identify Small Business sources that have the capability to provide Mortuary and Transportation services for VISN 12 VA Hospitals. The Government anticipates awarding multiple (2-3) BPAs for each hospital system for these services. The Contractor shall provide facilities, equipment, licensed personnel, motor vehicles, and furnish professional services including cremation, supplies, caskets, urns, outer shipping containers, transportation, and perform hygienic practices. The Contractor shall comply with the Department of Veterans Affairs requirements and specifications and all federal, state, and local health laws, statutes and regulations in performing services for the following locations: -Edward Hines Jr. VA Hospital, 500 South 5th Ave, Hines, IL 60141 -Jesse Brown VA Medical Center (VAMC), 820 South Damen Avenue, Chicago, IL 60612 -VA Iliana Health Care System, 1900 East Main Street, Danville, IL 61832 -Captain James A. Lovell Federal Health Care Center (FHCC), 3001 Green Bay Road, North Chicago, IL 60064 -Clement J. Zablocki VAMC, 5000 West National Avenue, Milwaukee, WI 53295 -William S. Middleton Memorial Veterans Hospital, 2500 Overlook Terrace; Madison, WI 53705 -Tomah VAMC, 500 E. Veterans Street, Tomah, WI 54660 -Oscar G. Johnson VAMC, 325 East H Street, Iron Mountain, MI 49801 The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 812210 Funeral Homes and funeral Services where the Small Business Size Standard is $7.5 Million. This is NOT a solicitation announcement. There is no solicitation at this time. The purpose of this Sources sought Notice is to locate and identify qualified Small Business sources. Interested Small Business firms are invited to respond to this sources sought announcement by identifying Technical Capabilities that summarizes relevant experience, knowledge, and qualifications. Information shall include at the minimum: (1) Organization name, address, email address, Web site address, telephone number; (2) Business Size information and type of ownership; (3) FSS/GSA Contact Holder information if applicable; (4) Contractor capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability; and (5) NAICS and Cage Code. Interested Small Business concerns must be capable and fully licensed to provide the following services: -Human Remains shall be bathed unless when it is impossible due to the condition of the Veteran s remains. The female/male body hair shall be washed and groomed. For example: Fingernails shall be cleaned and trimmed; the mouth shall be securely closed to form a natural expression and ensure eyelids are prepared to prevent wrinkling and a sunken appearance of the eyes. The use of cosmetics shall be applied to only produce natural color and texture. - Any lacerations, abrasions, incisions, excisions and burn wounds shall be sutured and/or sealed to prevent leakage. Swollen or distorted features shall be reduced to the normal contours enjoyed during life. Postmortem stains shall be chemically bleached by applying packs and/or needle injection. On viewable areas, further treatment shall consist of the use of masking cosmetics to render stains non-detectable. - Body orifices shall be treated with a disinfectant, non-astringent chemical (generic categories such as Phenyl phenols and Idophors and packed with cotton. Bedsores, ulcerated, burned, and necrotic tissue shall be treated either by hypodermic injection, or pack application of deodorizing or preserving chemical. - Maggots and other insect larvae shall be destroyed and their breeding sites in or on the human remain will be thoroughly treated with an insecticide chemical. - The Contractor shall ensure that the human remain is effectively disinfected, uniformly preserved and offensive odors eliminated before the human remains are casketed. Preparation of Remains (Body is intact) - Each human remain, viewable and non-viewable, requires variation in the embalming treatment to accomplish the optimum results. A recommended procedure to achieve these goals is the injection of the solution at a moderate rate. The addition of a humectant to the solutions is also helpful in reducing over-dehydration effects. Processing Non-viewable Human Remains. - For all human remains, multi-site injection and drainage technique shall be attempted. - For autopsied cases, incisions shall be tightly sutured and treated to prevent leakage. - Restorative work such as derma surgery, if required, shall be used to present a normal lifelike appearance. - Body areas shall be treated by means of a trocar, using undiluted cavity chemicals having a 30 index (%) or greater. In addition, packs, special gels and or dry sanitizers shall be used to assure preservation, prevent leakage, and eliminate all offensive odors (if required.) - Cranial, thoracic, and abdominal cavities, when present, shall be relieved of gasses and distention. The cavities shall then be treated by injecting a minimum of 32 ounces of a concentrated cavity chemical, having a 30-index (%) or greater. - When material injection and/or cavity treatment is impossible, all matriculated and disarticulated anatomical portions shall be thoroughly disinfected and preserved via accessory chemical embalming techniques. - Non-injectable intact human remains and/or disarticulated anatomical portions shall be immersed or hypo-injected with trocar and/or syringe and needle, using full strength cavity chemicals 30-index (%) or greater. Surface application of liquid, gel, or dry sanitizers and preservatives is also required to supplement primary needle and/or hypo injection techniques. Processing Viewable Human Remains. - A thorough pre-embalming case analysis shall be made in order to determine the best embalming techniques as prescribed by local state laws to achieve optimum results. In situations where a family member (s) want a forensic autopsy performed, embalming will not occur upon notification by the local health care facility so that VA is not cited for obstruction of information. - The technique of arterial injection and venous drainage is of utmost importance as well as the need for adding humectant (moisture retention chemicals) to the arterial solution injected. - The mineral chemical injection solution shall contain a 2% to 3% concentration, by volume, of aldehyde or aldehyde derivative preservative agent(s), with equal parts of a humectant chemical also being added to the injection solution. - The thoracic, abdominal, and pelvic cavities shall be thoroughly aspirated and injected with full-strength cavity chemicals having a 30 index (%) or greater, using a minimum of 16 ounces for each cavity. - Needle injections, packs, or other special treatments shall be accomplished, as required, to assure the preservation and disinfection of all body tissues, including those associated with body cavities (organs). - A lanolin-based (or comparable) massage cream shall be applied on the face and hands. - For autopsied human remains. Incisions shall be tightly sutured and treated to prevent leakage. - Autopsied Human Remains. If a partial or complete autopsy is performed, a 6-point injection with multisite drainage shall be accomplished, using arterial chemical solutions as specified for processing viewable human remains. Other Preparations of the Human Remains - The following services shall be provided includes dressing, make-up, casketing, hair care, post-autopsy care, refrigeration and reconstruction/restorative arts. - Treatment of Scalp. If the scalp was shaved because of medical treatment or surgery, processing or reprocessing shall be accomplished as specified for viewable remains, after which the cranium shall be wrapped with gauze or equivalent in a neat and professional manner. - Mutilated Hands. If the hands are mutilated and restoration is not possible, the hands shall be treated in a manner, which shall render the tissue firm, dry, and thoroughly preserved. The hands shall be covered by either wrapping with gauze or equivalent in a neat and professional manner, or by placing gloves on the hands. - Dressing Human Remains. The funeral home will provide the appropriate clothing to be used in the burial. Appropriate underclothing and hose shall be included. - Casket. Veteran s Remains shall be placed in the casket in a manner that will create an appearance of rest and composure and ensure maintenance of position during transit. - Casket Type and Material. At a minimum, the casket should be constructed from thick, strong particle board and be sufficient strength to support the weight of an adult human body. - Unacceptable Casket Material: Cardboard or pressed paper or similar materials are not acceptable. - The casket shall be of sufficient size to prevent the appearance of crowding and cramping the human remains. - The local health care facility Chief of Patient Administration Service (PAS) or designee shall submit VA form 10-2065 to the HCA for each burial and provide the funeral home with the United States Flag to be draped over the casket at the time of funeral service. Transport and Storage of the Deceased Veteran. - Transport Vehicles. The Contractor shall have the necessary vehicles to transport the Veteran from the local VA Health Care Facility, or Non-VA Community Facility or any facility VA approves to the funeral home and then from funeral home to the National or State Veterans Cemetery or Private Cemetery for interment. - Loading the Casketed Human Remains. The Veteran s remains shall be carefully and professionally placed in the type of vehicle normally used in for funeral services. - Transportation of Veteran s Remains. The Contractor shall coordinate and transport the human remains in a funeral coach, ambulance, or hearse or service car to the Contractor s facility; and when ready for burial, the Contractor shall transport it to the National Veterans Cemetery for burial, Veterans State Cemetery or Private Cemetery. - In the event that interment or cremation is to be other than at the local, National Veterans Cemetery, local Veterans State Cemetery or local Private Cemetery additional expenses may be allowed for transportation with prior authorization from the local health care facility COR. - Storage of Veteran s human remains. The Contractor shall have adequate storage space to hold and store as prescribed by local state laws (refrigeration 30-40 F) the human remains until burial arrangements are confirmed. Place of Burial. - Mortuary services ordered by the health care facility will specify the interment to be the local National Veterans Cemetery or local State Veterans Cemetery. The burial plot, the marker and services for opening and closing the grave, and placing the marker, will be furnished by the Veterans National Cemetery Administration. The contractor will notify the cemetery office of beneficiary death and expected interment, at (800) 535-1117 and will notify the local facility health care Decedent Affairs Clerk of anticipated burial arrangement. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies/services that fulfill the required specifications. This notice is neither a request for competitive proposal or solicitation of offerors. This notice is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to Jaclyn.alverson@va.gov on or before January 23rd, 2017 by 12:00PM CST.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/VA69D17Q0459/listing.html)
 

Document(s)

Attachment
 

File Name: VA69D-17-Q-0459 VA69D-17-Q-0459.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3216586&FileName=VA69D-17-Q-0459-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3216586&FileName=VA69D-17-Q-0459-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04373762-W 20170120/170118234149-e32c808a0baf58cb328c720bd2e7aee9 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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