MODIFICATION
V -- Lodging for Oregon Army National Guard – Warrenton, Oregon
- Notice Date
- 1/19/2017
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Oregon, Attn: USPFO-P, PO Box 14840, Salem, Oregon, 97309-5008
- ZIP Code
- 97309-5008
- Solicitation Number
- 10953793
- Archive Date
- 2/10/2017
- Point of Contact
- Nicollette Kennemer, Phone: 5035843764
- E-Mail Address
-
nicollette.a.kennemer.mil@mail.mil
(nicollette.a.kennemer.mil@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 10953793 and is issued as a Request for Quote (RFQ). Request for Quotes are due by 26 January 2017, 4:00 p.m. (PST). The RFQ may result in multiple firm fixed price contracts. The North American Industry Classification System (NAICS) code for this acquisition is 721110. The United States Property and Fiscal Office of the Oregon Army National Guard is soliciting quotes to procure the following supply or services: LODGING REQUIREMENT Location: Within 10 Miles of 33168 Patriot Way, Warrenton, Oregon 97146 Date: Friday 7 April 2017 Date: Saturday 8 April 2017 Rooms Required: Double occupancy rooms sufficient for 208 personnel. CLIN 0001: Double rooms Provide 104 double rooms for 7 April 2017 per the standards below. CLIN 0002: Double Rooms Provide 104 double rooms for 8 April 2017 per the standards below. Nightly rate must be at or below DoD/Government/GSA rate for Warrenton, Oregon which is $110.00 per night. Standards: 1.0 Scope of Work 1.1. The contractor shall only furnish facilities, furniture, equipment, supplies, management, supervision, and labor for lodging accommodations to Soldiers of 102 Oregon CERFP who are attending training at Camp Rilea 33168 Patriot Way, Warrenton, Oregon 97146. No other U.S. Military Personnel will be covered by the scope of this document and contract. The dates of lodging stay are determined by the training dates set forth by 102 OR CERFP and are described in a lower section. 1.2. Provide smoke free double occupancy hotel rooms. The total number of Soldiers attending training may fluctuate and dependent upon the needs of the Army; however, it is estimated that lodging requirements will not exceed 104 persons. Thirty (30) days prior to the arrival dates, the KO or COR will provide an initial lodging list of Soldier's names and room assignment to the contractor. At a minimum of five (5) days prior to the arrival dates, he KO or COR will notify the contractor of any updates to the lodging requirements. A minimum of one (1) day notification, prior to scheduled arrival, will be given of any cancellations without incurring a cancellation charge. Hotels must be within 10 mile radius of the main entrance gate to Camp Rilea. Contractor is authorized to use one or more partner hotels to accommodate total number of Soldiers should there be in issue with accommodating the number of Soldiers needing lodging. However, priority is for accommodating all personnel at one primary hotel. Exceptions require prior written approval by the KO, or their duly appointed representative. 1.3. Services may be required on other days than scheduled due to emergency situations, such as inclement weather and government shutdown. The KO will normally issue orders for required services in advance. Failure by the government to provide such advance notice or to modify the order once issued without providing additional notice will not be grounds for a claim for additional compensation by the contractor. Unscheduled services shall be at the same price as scheduled services. Rooms must be provided for consecutive days. Contractors may not move Soldiers from one room to another without prior approval from the CERFP Representative. 1.4. The contractor shall provide a smoke-free lobby, breakfast area (free breakfast not required), and rooms. 1.5. Payment will be made for the actual number of rooms ordered, unless a room is canceled less than 24 hours prior to the scheduled arrival date. 1.6. Soldiers who arrive at the hotel on an earlier date than the scheduled arrival date or need to extend their stay beyond the set departure date will be responsible for all charges incurred prior to the scheduled arrival/departure dates (to include room charge). 1.7 Soldiers who need to depart at an earlier date than the scheduled departure date will not be responsible for any room charges incurred by the set departure date, nor the Government, providing at least 24 hour notice was provided to the lodging facility by the Soldier or 102 OR CERFP. 1.8. Illegal Acts. The contractor shall not knowingly condone illegal acts on the premises of his/her establishment. 1.9. Liability. Each guest, not the Government, assumes liability for any damage caused by them. 1.10. Quality Assurance. The Government requires the contractor performance to equal commercially acceptable practices in regard to Quality Assurance. 1.11. The KO, or his duly appointed representative, may inspect the contractor's facilities for compliance with state and local health, sanitation, and fire prevention standards and to ensure that accommodations are being furnished in accordance with the contract. Inspections may be announced or unannounced. 1.12. Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy and services rendered shall be equal to that rendered to any other customer and expected of any public lodging facility. 1.13 Federal government employees are exempt from state lodging taxes. Proof of federal employment will be provided upon check in. 1.14 We are unable to pay for parking. Please include in your quote if you will provide free parking for our guests. 2.0 Specific Tasks 2.1. All rooms will be double occupancy and two (2) Soldiers will be assigned per room at all times. The KO or COR will provide the Contractor a list of room assignments for Soldiers at least thirty (30) days prior to the set arrival dates. If the list of Soldiers who require lodging presents an odd number then 102 OR CERFP will identify the Soldier to the lodging facility who will be the single occupant in a double occupancy room. The number of double occupancy rooms required will be defined by this list 2.2. In case of emergency, the contractor will be permitted to move Soldiers to another room, or extreme case, to another facility or hotel. This will be permitted on an emergency basis only and requires prior approval by the COR or KO. If the emergency is such that prior approval cannot be obtained, the contractor shall notify the KO or COR as early as possible on the following work day. Over booking by the hotel does not constitute an emergency. Examples of what constitutes an emergency are as follows: 2.2.1. Rooms become uninhabitable due to storm or fire damage. 2.2.2. Water or electricity not available in requested rooms 2.3. Provide accommodations, services, and privileges normally extended to any guest of the establishment shall also be given to Soldiers staying at the establishment. 2.4. Housekeeping. The contractor shall maintain a clean and healthy environment. The government requires, commercial health and safety standards be provided. 2.5. Fire and Safety. The contractor shall comply with all applicable federal, state, and local fire and safety codes and regulations. 2.6. Miscellaneous Services. 2.6.1. The government will not be responsible for any miscellaneous charges incurred by Soldiers. The contractor shall explain to each person that miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, etc.) are not covered by the contract and will be charged to and paid by the individual. 2.6.2. Accompanying Personnel. The government is under no obligation to provide services for accompanying personnel, such as a spouse or friend of the Soldier. Charges for accompanying personnel shall be handled by agreement between the contractor and the individual(s). If an accompanying person is lodged with a Soldier, the government shall be charged only for the Soldier's portion of a room. 2.7 Security. The contractor must provide security within commercial standards. Contracts will be awarded based on the following evaluation factors listed by priority: Largest number of rooms available in one hotel. Distance of rooms from location. Combination of types of rooms which results in the lowest cost to the government. Contracts will be awarded based on the number of quotes received, up to the number of personnel requiring lodging. Requirements for your quote: Please submit a quote for the number and types of rooms available for 7 and 8 April 2017 to include the price per room. Include the following information on your quote: Cage code, Tax ID number, company name, phone number, contact, and email. The award will only be made to an offeror that is all-inclusive of the requirements on this solicitation. Third party quotes will not be considered. The Oregon Army National Guard intends to contract directly with a venue. Contracts will be awarded up to the number of personnel requiring lodging. Offerors must be actively registered on the Systems for Award Management database (SAM). Information concerning SAM requirements may be viewed via the Internet at https://www.sam.gov/portal/public/SAM/ or by calling the SAM Registration Center at 866-606-8220. Only contractors who are registered in the Systems for Award Management (SAM) can be awarded a contract. Offerors must have electronic funds transfer (EFT) capability. Offerors' quotes shall be valid for a minimum of 30 days to be acknowledged in the offerors' quote. Contractors must be actively registered with Wide Area Work Flow (WAWF) at http://wawf.eb.mil. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. FAR 52.204-1, Approval of Contract FAR 52.204-6, DUNS Number FAR 52.204-7, Systems for Award Management. 252.204-7004 ALT A, System for Award Management 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.204-12, DUNS Number Maintenance FAR 52.204-13, System for Award Management FAR 52.204-16, Commercial and Government Entity Code Reporting FAR 52.204-17, Ownership of Control of Offeror FAR 52.204-18, Commercial and Government Entity Code Maintenance FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations FAR 52.212-1, Instructions to Offerors-Commercial. FAR 52.212-2, Evaluation-Commercial Items Evaluation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, lowest price of all items "all or none" FAR 52.212-3 ALT I, Offerors Representation and Certifications Commercial Item or complete electronic annual representations and certifications via the System for Award Management (SAM). FAR 52.212-4, Contract Terms and Condition-Commercial Items. FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications FAR 52.232-39, Unenforceability of Unauthorized Obligations FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors FAR 52.233-3, Protest After Award FAR 52.233-4, Applicable Law for Breach of Contract FAR 52.237-1, Site Visit FAR 52.243-1, Changes--Fixed Price FAR52.252-2, Clauses Incorporated by Reference FAR 52.252-6, Authorized Deviations in Clauses FAR 52.253-1, Computer Generated Forms (when contractor is required to submit data). DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials DFARS 252.203-7994 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation DFARS 252.203-7995 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2017) DFARS 252.203-7996 (DEV), Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation DFARS 252.203-7997 (DEV), Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.204-7015, Disclosure of Information to Litigation Support Contractors DFARS 252.213-7000, Notice to Prospective Suppliers on the Use of Past Performance Information Retrieval System--Statistical Reporting in Past Performance Evaluations DFARS 252.223-7008, Prohibition of Hexavalent Chromium DFARS 252.225-7000, Buy American - Balance of Payments Program Certificate (FT) DFARS 252.225-7001, Buy American and Balance of Payments Program DFARS 525.225-7002, Qualifying Country Sources as Subcontractors DFARS 252.225-7031, Secondary Arab Boycott of Israel DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7006, Wide Area Workflow Payment Instructions (FT) DFARS 252.232-7010, Levies on Contract Payments DFARS 252.244-7000, Subcontracts for Commercial Items DFARS 252.247-7023, Transportation of Supplies by Sea DFARS 252.247-7024, Notification of Transportation of Supplies by Sea FAR 52.212-5, (DEV) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Item are incorporated by reference, however, for paragraphs (b) and (c) the following clauses apply. FAR 52.219-6, Notice of Small Business Set-Aside FAR 52.219-28, Post-Award Small Business Program Representation FAR 52.222-3, Convict Labor FAR 52.222-19, Child Labor - Cooperation with Authorities and Remedies (FT) FAR 52.222-21, Prohibition Of Segregated Facilities. FAR 52.222-22, Previous Contracts and Compliance Reports FAR 52.222-26, Equal Opportunity. FAR 52.222-36, Affirmative Action for Workers With Disabilities. (FT) FAR 52.222-50, Combating Trafficking in Persons FAR 52.223-18, Encouraging Contractor Policy to Ban Text Messaging While Driving FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management This announcement is the solicitation which may result in multiple firm fixed-price contracts. Email quotes to nicollette.a.kennemer.mil@mail.mil
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA35/10953793/listing.html)
- Place of Performance
- Address: within 10 Miles of 33168 Patriot Way, Warrenton, Oregon, 97146, United States
- Zip Code: 97146
- Zip Code: 97146
- Record
- SN04375229-W 20170121/170119234209-4c33bc216048390a8f599c07f75741bc (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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