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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 28, 2017 FBO #5545
DOCUMENT

S -- Scrap Metal and Wood Disposal Overton Brooks VA Medical Center - Attachment

Notice Date

1/26/2017
 

Notice Type

Attachment
 

NAICS

562111 — Solid Waste Collection
 

Contracting Office

Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
 

ZIP Code

39216
 

Solicitation Number

VA25617N0248
 

Response Due

2/2/2017
 

Archive Date

3/4/2017
 

Point of Contact

Jennifer Adams
 

E-Mail Address

6-6955<br
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Notice: DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions shall be submitted by email to Jennifer.adams7@va.gov. Provide only the requested information below. The purpose of this sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 562111 Solid Waste Collection. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the GSA or FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement. SPECIFIED REQUIREMENT: Network Contracting Office 16, Jackson, MS is seeking sources for a potential contractor to perform the following type of service for Scrap Metal and Wood Disposal. Reference attached SOW listed below. STATEMENT OF WORK STATEMENT OF WORK REMOVAL, DISPOSAL AND SALE of GENERAL SCRAP, SCRAP METAL AND PALLETS DESCRIPTION OF SERVICES: The contractor shall provide all reports, labor, management, equipment, supplies, transportation, applicable licenses, permits, other items and services necessary to perform the removal, disposal and sale of general scrap, scrap metal and pallets: One (1) (Contractor provided) twenty (20) cubic yard open top solid waste dumpsters painted different colors (to identify which items can be placed in the different containers), with one being a general scrap recycling container that furniture will be allowed for disposal (minimum of 26 collections per year). One (1) (Contractor provided) twenty (20) cubic yard open top painted different colors to identify for scrap metal to be sold for the benefit of the Government. This container will need to be collected on call or with a set schedule that can change depending on the need (minimum of 26 collections per year). Pickup and sale of all standard and non-standard pallets and pallet dunnage on station at OBVAMC. A predesignated area will be used to stack the pallets between pickups ensuring that contractor will have easy access to pick up and load for pallets. All containers and pallet pickup points are positioned at locations on the Department of Veterans Affairs Overton Brooks VA Medical Center (OBVAMC) located at 501 E. Stoner Avenue, Shreveport, LA 71101. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. All landfill fees shall be paid by the Contractor. The Scrap and Pallet Service deals with general scrap, scrap metal and pallet dunnage collection, transportation, removal, sale and disposal/recycling. It is the Contractor s responsibility to clean up and remove any debris that has fallen from any containers while the exchange is being made. Upon notification by the Contracting Officer or the Contracting Officer s Representative (COR), the Contractor shall perform non-scheduled refuse recycling or pallet removal in areas covered under this contract. Additional containers may be provided at the request of the COR to be spotted at locations to be identified by the COR at a later time. All work shall be performed during normal business hours of the Overton Brooks VAMC which is 6:00am through 4:00 pm central standard time. Work performed outside the normal hours of coverage at the request of the COR will be acquired under a separate procurement. Monday through Saturday 6:00 4:00, excluding Federal Holidays New Years Day January 1 Martin Luther King s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 1. COLLECTION REQUIREMENTS: 1.1. Remove and Disposal/Sale of General Scrap, Scrap Metal and Pallets: The Contractor shall perform general removal and further disposition of general scrap, scrap metal and pallets as identified by the Government in areas identified in in this document. Contractor s responsibilities shall include, but not be limited to, the removal, disposal and sale (as possible for recoupment of funding for the Government) of all general scrap, scrap metal and pallets and to clean up, remove any debris that has fallen from any containers while the exchange is being made, replace container to where it does not block traffic or obstruct normal operations, and provide quarterly tonnage reports to the COR and GEMS Coordinator. The pick-up area must be left in a clean and sanitary condition. All dumpsters/containers and pallets hauled by the Contractor shall be contained, tied, or enclosed to prevent falling, leaking, spilling, or blowing. The contractor shall sell or recycle all items at an off-site location or landfill in accordance with local, state, and federal regulations and procedures and provide the COR and GEMS coordinator with a recycle certification, quarterly, for all single stream recycling collections (amounts may be reasonably estimated for recycling totals) and any funds collected for the sale of general scrap, scrap metal or pallets will be taken to the Agent Cashier at the OBVAMC. Collections must be made in all containers, which must be fully enclosed or covered, reasonably leak-proof, steel construction, and kept clean. The contractor shall have sufficient personnel, licensed vehicles with appropriate permits, expendable and durable goods to perform the duties required without additional support from OBVAMC. 1.2. Classification of Scrap. Examples of scrap for removal, sale, recycling and disposal include but are not limited to the following: Personal items such as cardboard, magazines, books, papers, clothing, and cooking utensils. Household or office items such as appliances, furniture, computer equipment, and other electronics Other refuse such as partially charred, burnt or intact materials such as tin cans, glass containers, metal or glass items, refuse, trash, plastics Other materials that maybe listed as recyclable materials. Scrap metals. Wooden Pallets 1.3. Routes/Schedules Submittals. The successful Contractor shall be provided collection schedules or establish a call in system for collection notification needs. They shall be submitted by Contracting Officer s Representative (COR) within five (5) business days prior to start of contract performance. The COR must approve the submittals prior to the Contractor starting work. The Contractor shall collect all general scrap, scrap metal and pallets. No changes are allowed to the schedule or haul route without COR approval. The Contractor will provide, as requested, a report, in Excel compatible format, that accounts for collection dates, location (dumpsters), number of pallets and weights. 1.4. Unscheduled Collections - Emergencies or Special Event Services. Upon notification of an emergency or unscheduled special event services, the Contractor shall respond within one (1) Day to meet with the Contracting Officer or COR and Government evaluator and initiate emergency services or unscheduled special event services. Upon receiving direction by the contracting officer or COR, Contractor personnel shall begin work within two hours or unless otherwise mutually agreed upon and approved by the contracting officer or COR/COR designee. Work performed outside the normal hours of coverage at the request of the COR will be acquired under a separate procurement. The Contracting Officer or COR will notify the Contractor as soon as an unscheduled event requirement is known. 1.5. Inclement Weather Schedule. The Contractor shall collect general scrap, scrap metal and pallet material during periods of inclement weather. In cases of severe weather, the Contracting Officer may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the contracting officer or COR authorizes additional time. 1.6. Points of Collection. The Contractor shall position all containers for customer ease in depositing general scrap, scrap metal and pallets. This may require repositioning of containers from time to time. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, loading dock and other potential obstructions. 1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Description of Service. The Government reserves the right to change the cubic yard capacity at any collection station or change the number of collection stations as needed. The Government may also reduce or increase the frequency of collections. 1.8. Government-Approved Containers. Collection of general scrap, scrap metal and pallets must occur in all areas shall be in Government-approved containers or locations (pallets). Containers must be fully enclosed or covered (for transport), reasonably leak-proof, steel construction, and kept clean. Containers shall have easily closeable and lockable lids, were required. Containers shall be maintained in an acceptable appearance, including finish free excessive of rust, holes, etc. Containers shall be painted different colors and marked to differentiate between general scrap and scrap metal. 1.9. Washing of Contractor Furnished Containers. Contractor is to wash containers upon request of the COR. Dumpsters may be washed off site with a pressurized washing unit in a method acceptable to the COR. Dumpsters will be removed from the site for washing, substitute containers must be furnished, at the COR s request, during this time. Containers are to be sprayed with approved deodorant after each washing. The Contractor shall be required to complete the dumpster washing report, and leave the report at the office of the COR, the same day the dumpster is washed. In the event that it is determined by the COR that the unit requires additional cleaning and/or maintenance, the contractor will provide this service at no additional cost to the OBVAMC. 1.10. Maintaining Containers and Collection Area. The Contractor shall return the containers, on the same day collected, to their original location after servicing. The Contractor will also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of containers. All refuse on the ground within ten feet of the container, whether spilled by the Contractor or placed there by OBVAMC personnel, shall be picked up by the Contractor during collection. The Contractor will be responsible for keeping collection areas free of refuse and debris. 2. DISPOSAL: 2.1. Off-Site Disposal. The Contractor shall transport and recycle/dispose of all general scrap, scrap metal and pallets at a licensed off-site disposal facility selected by the Contractor. Disposal shall be in accordance with existing local, state, and federal regulations. The Contractor must use an Environmental Protection Agency (EPA) approved landfill for disposal of all solid waste and submit appropriate certificate validating compliance to this requirement. The Contractor shall be responsible for any permit or fees associated with the use of off-site disposal locations. The Contractor will attempt to recoup as much funding for general scrap, scrap metal, and pallets to ensure the Government will recover maximum funding for the general scrap, scrap metal and pallets disposed of by the Contractor. 2.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing pallets, general scrap and scrap metals at an off Campus facility shall be the responsibility of the Contractor. This includes any scrap or pallets rejected for any reason. 2.3. Equipment Maintenance. The Contractor shall maintain all Contractor provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks as described in paragraph 1.8 through 1.10. Trucks and trailers used for hauling and collecting shall be washed as required to ensure they are free of odor, dirt, debris, and pests. 3. GENERAL INFORMATION. 3.1. Quality Control. The successful Contractor shall develop and maintain a quality program to ensure scrap and pallet services are performed in accordance with commonly accepted commercial practices. The successful Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. 3.2. Quality Assurance. The COR will periodically evaluate the Contractor s performance to ensure that contracted services are received. The COR will evaluate the Contractor s performance through intermittent on-site inspections of the Contractor's quality control program and receipt of complaints from OBVAMC personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located at OBVAMC. The Contractor shall be responsible for initially validating customer complaints. However, the COR shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). 3.3. Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (Sept 2005), for Contractor s failure to perform satisfactory services or failure to correct non-conforming services. 3.4. Identification, Parking, Smoking, and VA Regulations. The Contractor's Field Service Engineers (FSEs) shall wear visible identification at all times while on the premises of the VA Medical Center. Additionally the FSE will wear, as necessary, a DOT Class I (ANSI/ISEA 107-2010 CLASS I) reflective vest, safety eyewear, safety foot wear. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the COR. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside or around any buildings at the VA. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. 3.5. Conformance Standards. Contract service shall ensure that all work is performed in accordance with Joint Commission, DNR, EPA, DOT, OSHA, and governing federal, local and state regulations and guidelines. Copies of the Contractor's state, local and federal permits and licenses MUST be provided to with the signed quote as noted the addendum to FAR 52.212-1. 3.6.a. Payment. Invoices will be paid in arrears on a monthly basis. Invoices must include the Contract Number, Purchase Order Number and covered period of service after approval by the COR. In addition, all invoices will include the monthly price as submitted below and a copy of the manifest applicable manifests and/certificates of destruction (i.e. report/control numbers). 3.6.b. Recoupment of Funds for General Scrap, Scrap Metal and Pallet Sales. All funds received by the contractor for the sale of general scrap, scrap metal or pallets will be taken to the Agent Cashier at the Overton Brooks VAMC and totals reported to the COR and Gems Coordinator. 3.7. Reporting Required Services Beyond The Contract Scope: The Contractor shall immediately, but no later than 24 (twenty four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any instances which the Contractor believe he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost for consideration of additional services under this agreement. 3.8. Insurance : A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes. B. General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. C. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000. 3.9. Pre-work Orientation: In accordance with Joint Commission, the Contractor will attend a pre-work orientation meeting prior to the commencement of work on site. The VA will schedule this meeting and it will include discussion of the following topics: Fire and Safety Infection control Disaster procedures Transportation routes and general information on the project. Other topics deemed necessary The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above. 3.10. Reconstitution. All general scrap, scrap metal and pallets shall be completely removed in accordance with conformance standards. Areas damaged by Contractor vehicles shall be repaired to meet the appearance of the surrounding area to the satisfaction of the COR at no additional cost to the Government. 4. SPECIAL CONTRACT REQUIREMENTS: A. Vehicle Specifications. Each vehicle used in the performance of this contract shall meet the specifications required by the State of Louisiana, as well as the city/or counties where services are to be performed. B. Permits and Licenses. Prior to performance of any services under this contract, the Contractor shall provide a copy of all permits required in the normal operation of its business to the Contracting Officer. C. Landfill Manifest Tickets. Copies of all landfill manifest times will be sent to COR last day of each month. 5. SECURITY REQUIREMENTS. A VA Police background check may be a requirement, at the Government s option, for all Contractors and any Subcontractors employee(s) providing services to the Government. The Government s decision to exercise this option will not entitle the Contractors or Sub-Contractors to any contract price adjustments. This shall allow the Contractor to access areas within the Medical Center such as offices, clinics, patient rooms, and other restricted areas. No employee shall be permitted to perform work or access non-public areas unescorted without a background check and written clearance by VA Police. If required by the COR, the Contractor will be requested to provide the following information: Name (full, including previous names) of any employee who will be performing work under this agreement. Social Security Number Date of Birth Place of Birth 5.1. Physical Security. The Contractor is responsible for safeguarding all Government documents. All vehicles/trucks utilized for pickup of trash and garbage must be properly identified with Contractor name. 5.2. Contractor Personnel. Contractor personnel must wear a common uniform or identification with the Contractor s name printed in neat and professional manner so as to be easily visible and readable. 6. CONTRACTING OFFICER S TECHNICAL REPRESENTATIVE (COR). First Name Last Name at (318) 990-XXXX is the COR and is designated to represent the Contracting Officer in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the Contracting Officer. Price: Price must be provided in accordance with the following format below: SERVICE Price per container Price per month Price per year Provide all labor, management, equipment, supplies, transportation, applicable licenses and permits, and other items and services necessary to perform general and miscellaneous scrap and pallet removal services for recycling/disposal/sale. To include all landfill fees, transportation costs, tipping fees, container rental fees and cost associated with the removal and return of described containers. BASE YEAR Removal of two (2) contractor provided twenty (20) cubic yard, maximum, open top steel dumpsters painted different colors with one being general scrap and the other scrap metal. (minimum of 26 collections/ year). Removal and sale of all pallet dunnage from OBVAMC grounds (minimum of 52 collections/year). Provide all labor, management, equipment, supplies, transportation, applicable licenses and permits, and other items and services necessary to perform general and miscellaneous scrap and pallet removal services for recycling/disposal/sale. To include all landfill fees, transportation costs, tipping fees, container rental fees and cost associated with the removal and return of described containers. OPTION YEAR 1 Removal of two (2) contractor provided twenty (20) cubic yard, maximum, open top steel dumpsters painted different colors with one being general scrap and the other scrap metal. (minimum of 26 collections/ year). Removal and sale of all pallet dunnage from OBVAMC grounds (minimum of 52 collections/year). Provide all labor, management, equipment, supplies, transportation, applicable licenses and permits, and other items and services necessary to perform general and miscellaneous scrap and pallet removal services for recycling/disposal/sale. To include all landfill fees, transportation costs, tipping fees, container rental fees and cost associated with the removal and return of described containers. OPTION YEAR 2 Removal of two (2) contractor provided twenty (20) cubic yard, maximum, open top steel dumpsters painted different colors with one being general scrap and the other scrap metal. (minimum of 26 collections/ year). Removal and sale of all pallet dunnage from OBVAMC grounds (minimum of 52 collections/year). Provide all labor, management, equipment, supplies, transportation, applicable licenses and permits, and other items and services necessary to perform general and miscellaneous recycling, scrap and pallet removal services for disposal/sale. To include all landfill fees, transportation costs, tipping fees, container rental fees and cost associated with the removal and return of described recycling containers. OPTION YEAR 3 Removal of two (2) contractor provided twenty (20) cubic yard, maximum, open top steel dumpsters painted different colors with one being general scrap and the other scrap metal. (minimum of 26 collections/ year). Removal and sale of all pallet dunnage from OBVAMC grounds (minimum of 52 collections/year). Provide all labor, management, equipment, supplies, transportation, applicable licenses and permits, and other items and services necessary to perform general and miscellaneous scrap and pallet removal services for recycling/disposal/sale. To include all landfill fees, transportation costs, tipping fees, container rental fees and cost associated with the removal and return of described containers. OPTION YEAR 4 Removal of two (2) contractor provided twenty (20) cubic yard, maximum, open top steel dumpsters painted different colors with one being general scrap and the other scrap metal. (minimum of 26 collections/ year). Removal and sale of all pallet dunnage from OBVAMC grounds (minimum of 52 collections/year). EVALUATION AND AWARD An award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors with consideration taken for projected recoupment opportunities for the Government from the sale of scrap and pallets. EVALUATION FACTORS: Knowledge of Scrap and Pallet Removal Recycling and Sales- Offeror must provide a narrative addressing disposal, recycling and sale of all general scrap, scrap metal and pallet dunnage at an off-site location or landfill in accordance with local, state, and federal regulations and procedures Operation Plan - Offeror must provide a narrative addressing sufficient personnel, licensed vehicles, expendable and durable goods to perform the duties required without additional support from the VA. DELIVERABLES: Permits Needed - Offeror must submit copies of all current permits required in the normal operation of its business. Evidence of Insurance Coverage Offeror must provide evidence of insurance coverage/certificate of insurance. Vehicles - Please list the type of vehicles to be used in performing the services of this contract Past Performance Survey - Completed Past Performance Surveys must be returned directly to the contracting office by the person completing the survey. It is the offeror s responsibility to ensure that the surveys are returned by references before the closing date of the solicitation. Information that may be perceived as negative from the points of contacts provided, along with an explanation as to the perception and outcome. REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, that demonstrates how your company has the supervision, facilities, labor and experience to perform the scheduled and unscheduled repairs and preventative maintenance of the equipment described above. Include past experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. Responses shall be submitted to VA256-17-N- 0248 no later than 12:00pm CST, Thursday, February 2, 2016. Fax or Telephone calls will not be accepted. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place "Attention: Service Agreement for Scrap Metal and Wood Disposal, Shreveport, LA in the subject line of your response. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE AND MAY NOT DEVELOP FROM THIS RFI. If a solicitation is issued it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. End of Docum
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/VA25617N0248/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-17-N-0248 VA256-17-N-0248_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3235930&FileName=VA256-17-N-0248-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3235930&FileName=VA256-17-N-0248-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Overton Brooks VAMC;1501 Stoner Ave;Shreveport, LA

Zip Code: 71101
 

Record

SN04381710-W 20170128/170126233928-780f1551cf0b7a70a5e64139b054b5fe (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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