Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 29, 2017 FBO #5546
DOCUMENT

71 -- APU Furniture Cart and Chairs - Attachment

Notice Date

1/27/2017
 

Notice Type

Attachment
 

NAICS

337214 — Office Furniture (except Wood) Manufacturing
 

Contracting Office

Department of Veterans Affairs;VAMC White River Junction;215 North Main Street;White River Junction VT 05009
 

ZIP Code

05009
 

Solicitation Number

VA24117Q0162
 

Response Due

2/10/2017
 

Archive Date

4/7/2017
 

Point of Contact

John D Harris
 

E-Mail Address

95-9363
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Page 1 of 16 The VA Medical Center, West Haven, CT is soliciting for the delivery and installation of Mobile Supply Lockers and Task Seating STATEMENT OF WORK VAMC West Haven, Connecticut APU Recovery Expansion | Furniture Procurement | Building 1; 4th Floor | West Haven, CT 06516 Table of Contents Justification Scope of Work/Contractor Requirements Bid Requirements Formatting Requirements ANSI/BIFMA Standards Brand Name or Equal Bid Requirements Design and Installation Contact Installer/Installation Requirements VA Preferred Vendor List Period of Performance Place of Performance Other Considerations for Proposal Payment Schedule Non Personal Services Statement 9. Furniture Requirements 10. Attachment Procurement Data Sheet Example JUSTIFICATION The West Haven APU Recovery Expansion project requires new furniture to support the expansion of the unit. Appropriate furniture, as specified below, will meet the needs of this facility as required by the Department of Veterans Affairs Office of Construction & Facilities Management. The renovation and fit out of this space is to provide both clinical and administrative office space within this project. The vendor responding to the solicitation will be to provide the required furnishings as noted in the attached drawing and described in the performance based technical specification and described here within. The attached technical based specification describes the minimal materials, construction and technical requirements. Overall Furniture Floor Plan: Scale: NOT TO SCALE SCOPE OF WORK/CONTRACTOR REQUIREMENTS The selected contractor will be required to furnish, deliver and install all items to 950 Campbell Avenue; Building 1/ 4th Floor/ Multiple Rooms, West Haven, CT 06516. LOADING DOCK/PARKING: A loading dock will be available installation, this is located in BLDG 1/Ground Floor. There is a 650 minimum travel distance between loading dock and site for installation. All parking during the installation time is the responsibility of the vendor to secure. The VA cannot guarantee parking availability for installation staff for the duration of the installation ELEVATOR AVAILABILITY: A freight elevator will be needed for this project. All product shall only be transported on the freight elevator(s). Delivery and installation shall not to interfere with patient care or the operation of the facility. The contractor will coordinate the work of the project with the VA Interior Designer to ensure minimal disruption of the Medical Center operations NO DROP SHIPMENTS TO SITE: No product for this solicitation shall be drop shipped directly to the project site. All deliveries shall be made by the winning bidder to their warehouse and delivered to the facility (project site) at the time of installation. PRODUCT LEAD TIME: The timeframe requirement for delivery receipt shall be no later than 60 business days following award of contract and completion of final finish meeting, with coordination of specific dates mutually agreed upon by the West Haven VA Medical Center and the selected contractor. All lead times shall include COM selections made during the final finish selection meeting. INSTALLATION SCHEDULE/PHASING: This installation shall be conducted DURING normal business hours. This installation time shall fall between Monday at 8:00am (start time) through Thursday at 5:00pm. This installation has to be completed within 4 business days. The final dates for installation to be determined by the VA prior to installation within the above stated product lead time requirement. ADD ALTERNATE INSTALLATION SCHEDULE/PHASING: This installation shall be conducted AFTER normal business hours (on one weekend). This weekend installation time shall fall between Friday at 5:00pm (start time) through Sunday at 5:00pm (final completion time for each phase) with the final dates for installation to be determined by the VA prior to installation within the above stated product lead time requirement. All spaces are currently occupied and will need to be unoccupied prior to installation. INSTALLATION DURATION: Installation for each phase shall be completed within the timeframe outlined above. This shall include from arrival of truck through the punch list completion. Completion shall be done prior to departure time on the last day of installation (4 business day installation time period). This installation is critical to the business unit and if not completed within this period of time the vendor shall pay a delay fee which shall require necessary compensation from the vendor to the VA at $1000/day past the determined completion date/time completion. ADD ALTERNATE INSTALLATION DURATION: Installation for each phase shall be completed within the weekend timeframe outlined above. This shall include from arrival of truck through the punch list completion. Any phase being installed shall be fully completed prior to departure time on Sunday of each weekend. This is critical to the business units for patient service and delays will require necessary compensation from the vendor to the VA at $1000/day past the completion time PROJECT TIMELINE and MEETING/ACTION REQUIREMENTS: (Post Award) The winning vendor shall meet the following project timeline, deliverable, meeting and action requirements: 1.) PROJECT KICK OFF MEETING: Awarded vendor must attend a project kick off meeting at the VACT address for installation as stated in the Scope of Work. Shall be scheduled with VA Interior Designer by vendor within 10 business days of project award. Final layout to be determined and approved by the VA Interior Designer. Attendance at the project kick off meeting shall include the following vendor personnel: Project Interior Designer Sales Representation Installation Manager 2.) FINAL FINISH MEETING: This meeting shall be scheduled by the vendor within 10 business days of project award unless directed by the VA Interior Designer. This meeting shall serve as the conduit to complete all final finish selections. Vendor is responsible at this meeting to bring all actual finish selections for a working session to drive toward completion and selection of all finishes as well as a complete and through review of the project specifications. The VA Interior Designer will assist with coordination of finish selections with the building finishes. Based on this scope of this project the final finish meeting and the kick off meeting can be conducted at the same time if desired by the awarded vendor. Attendance at the final finish meeting shall include the following vendor personnel: Project Interior Designer Sales Representation 3.) FINAL FINISH DOCUMENT: An overview document declaring all final finish selections shall be sent within 5 business days of the FINAL FINISH MEETING. 4.) FINAL FINISH DOCUMENT SIGN OFF: Once the VA Interior Designer has received the FINAL FINISH DOCUMENT, it will be signed off on or a confirmation e mail will be sent to the vendor to approve the finishes. This action will indicate to the awarded vendor has the approval to place orders. No orders should be placed by the awarded vendor prior to this final finish document sign off has been completed/approved by the VA Interior Designer. 5.) ORDER ENTRY: Shall take place upon completion of signed FINAL FINISH DOCUMENT. Vendor shall coordinate all order entry, production schedule and shipping with all Manufacturers. 6.) SHIP DATE DOCUMENT: An overview spreadsheet shall be provided to the VA Interior Designer that includes all manufacturers included within the project and the associated ship dates for their products. This shall include all manufacturers products ordered for the project. This document shall be received within 10 business days of FINAL FINISH DOCUMENT SIGN OFF. 7.) CONDUCT SITE VISIT(S)/FIELD MEASUREMENT VERIFICATION: Prior to installation conduct site visit(s) to become familiar with site for the accurate order of the product and check for potential installation problems. Site visits/field measurement verifications are to be scheduled with VA Interior Designer. During this time the awarded vendor is responsible to gather all accurate dimensions of the physical space. Translation of these dimensions to the vendors floor plans, drawings, specifications, etc. are the responsibility of the vendor. The vendor is solely responsible to guarantee the fit of their products into the space as stated in the SOW. All discrepancies of field dimension information are the responsibility of the vendor to rectify. 8.) INSTALLATION SCHEDULING: Installation scheduling shall occur within 5 business days after receipt of SHIP DATE DOCUMENT received by the VA Interior Designer unless otherwise directed by the VA Interior Designer. This date shall be scheduled in the future to accommodate transit time for shipping time of products. 9.) INSTALLATION: Shall occur at the date and time mutually agreed to with VACT and VA Interior Designer. In the event there is a delay in installation the awarded vendor shall notify the VA Interior Designer immediately. The installation shall meet all requirements within this scope of work. 10.)PROCUREMENT DATA SHEETS and OWNERS INFORMATION: Procurement data sheets shall be submitted on final day of installation. These shall be submitted both electronically and (2) physical hard copies to the VA Interior Designer. (example attachment in Section 11). The contractor shall ensure that all owner s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions and any other information shall be provided to the VA Interior Designer upon completion of the installation. Page 6 of 16 11.)WALK THROUGH & PUNCH LIST: A walk through of the installation shall take place at the end of the installation with a scheduled date and time and the furniture vendor representatives from installation crew, sales and design staff. Conduct walk thru with VA Interior Designer and Service Line End User to address any discrepancies or damages. Have any replacements parts ready to be ordered with lead time report within 5 business days of walk through completion. Attendance at the final finish meeting shall include the following vendor personnel: Project Interior Designer Sales Representation Installation Manager 12.)PUNCH LIST DOCUMENT: A punch list document shall be sent to the VA Interior Designer within 24 hours of WALK THROUGH completion. 13.) PUNCH LIST COMPLETION: Items identified during the WALK THROUGH shall be corrected within 6 business days of the WALK THROUGH completion. 14.)POST OCCUPANCY ORIENTATION SESSION: The day the end user moves into the newly installed space or as directed by the VA Interior Designer. The awarded vendor shall, instruct staff in proper use and adjustment of product, correct deficiencies in installation and coordinate replacement of defective product with Manufacturer. Recap of timeline for tasks: 1.) Project Award PO issued from Contracting to Vendor 2.) Project Kick Off Meeting (required within 10 business days after Project Award) 3.) Final Finish Meeting (required within 10 business days after Project Award) 4.) Final Finish Document (due to VA Interior Designer within 5 business days of Final Finish Meeting) 5.) Final Finish Document Sign Off (action to be taken by VA Interior Designer 6.) Order Entry (Shall only occur after Final Finish Document Sign Off has been returned to the awarded vendor with approval from VA Interior Designer) 7.) Ship Date Document (due to VA Interior Designer within 10 business days of Final Finish Document Sign Off 8.) Installation Scheduling (Scheduling shall take place within 5 business days after receiving the Ship Date Document) 9.) Installation (shall take place on mutually agreed to date) 10.)Procurement Data Sheets (Due on final day of installation) 11.)Walk Through and Punch List (Shall be completed on Final Day of Installation). 12.)Punch List Document (Due 24 hours after Walk Through) 13.)Punch List Completion (Due 6 business days after Walk Through Completion). 14.)Post Occupancy Orientation Session (Day of user occupancy or as scheduled by the VA Interior Designer). BID REQUIREMENTS FORMATTING REQUIREMENTS All bids are to be formatted appropriately to ensure a consistent basis for comparison: Example: Item # Description Quantity Cost Extended Cost Xyzq Patient Room 5 $100 $500 Guest Chair Pieces Parts Fabric @ $60/yd Etc. Cost of item (i.e. Nurses Station/Systems panel areas) to be wholly inclusive of all required components. DO NOT break out costs for any parts, pieces, or finishes in either the cost or extended cost columns. Vendor required to submit the break out costs for any parts, pieces or finishes within in the submittal document for user reference. All upholstered items to be bid as a COM with an allowance as indicated in the Furniture Requirements. A basis for the COM specification is included with each item to provide guidance on scale and necessary repeat of pattern to assist figuring required yardage. COM procurement to be the responsibility of the Contractor following coordination/approval from the VA Interior Designer. Comprehensive freight and installation of all items to be indicated as a separated total amount or included within the individual furniture item and noted as such. ANSI/BIFMA STANDARDS All items sold to the Government must meet or exceed ANSI/BIFMA performance standards for furnishings and ergonomic tools. BRAND NAME OR EQUAL BID REQUIREMENTS If submitting a BRAND NAME OR EQUAL bid, the vendor must supply a demo sample to the West Haven VA Medical Center on the same day as bid submission; demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort. Items that require demo sample are noted in the Furniture Requirements. DESIGN AND INSTALLATION CONTACT Point of Contact (POC) for Design, Delivery and Installation is Alison Roan (VA Interior Designer), (mobile) 989 698 6824 (direct) 203 932 5711 x5610. INSTALLER/INSTALLATION REQUIREMENTS Installer Requirements: Furnish proof of familiarity with equipment to be installed. All products will be installed by manufacturer certified installers. Contract shall employ their own installation teams to ensure expectations are met in every aspect of the project. The installation teams shall be comprised of people familiar and well trained with the products being supplied. Provide list of at least three previous projects, giving names of projects, scope, and name and telephone number of individual at facility to contact. Provide competent installation supervision and installation personnel. An Installation Supervisor/Foreman must be onsite during entire installation at all times. Installation Requirements: The scope of work to include, but not limited to, provision of furniture, delivery and installation. The contractor shall not be alone in the designated installation space and shall be escorted by a VA employee at all times unless all VA badging procedures have been met. DELIVER AND INSTALL as noted in Scope of Work all product and services: The Contractor shall coordinate pick up of furniture from contractor company storage warehouses and deliver and install at the VA West Haven Campus. There will be no direct shipments received at the West Haven Medical Center. Any direct shipment that arrives at VACT will be declined by receiving. Contractor shall provide all necessary materials, equipment, labor, supervision, management and manufacturer s representation to: (1) coordinate pick/up at vendor warehouses; (2) load and unload; (3) place/install in designated areas; (4) assemble items as required; (5) work directly with the VA IT Staff for installation coordination of hardware components; (6) secure and store, as designated; and (7) properly dispose of all associated packing/crating materials. Installation shall include all IT terminations as required by the project. It will be necessary for the Contractor to team the installation with IT vendors used within the VA. CONTRACTOR SHALL FURNISH AND INSTALL DATA PORTS and needed cabling from closest IT closet to end user workstation. The vendor shall provide all necessary routing, cabling, data patch cables and data outlet faceplates at each data knock out location. VA supported IT vendor Kenny Valone of FutureComm (860) 349 1767. Pricing for this service shall be incorporated into Contractor bids. Contractor shall sign off on the condition of the space at the start of the installation and be responsible for any damages incurred during installation. Contractor shall provide all proper protection for all building surfaces during installation (flooring, walls, casework, etc.). Remove debris and packing materials from the site in accordance with LEED guidelines at the end of each work day. Contractor will be responsible for containing any rubbish/waste generated by the work force or material delivery at the end of each day. Provide freight for all furniture in an environmentally responsible manner, i.e. blanket wrapped or equal. Remove and recycle or discard all packaging materials in an environmentally responsible manner. Coordinate connection of any electrical system with the VA Electric Shop. Contractor shall have all workstations keyed alike. Contractor shall leave one key in one lock within the workstation and submit all duplicate keys to the VA Interior Design upon completion of installation. At completion of installation, inspect all products for proper operation/ defects and perform a final cleaning of furniture and all work areas. This shall include wiping down all surfaces, vacuuming and/or mopping of all flooring surfaces, dusting all wood surfaces, etc. Installation will occur on Government property. Vendor representatives and installers must comply with VA guidelines for security, safety, and health requirements while on Government property. The contractor shall perform all work under this contract in strict accordance with all safety codes to eliminate the possibility of damage or injury to patients, personnel and equipment or building structures. Contractor shall have a current Safety Plan on file with the VA West Haven. The Safety Plan shall include the following information: SAFETY PLAN Vendors and bidders who are awarded contracts to provide products and services to the West Haven, Connecticut Veterans Hospital shall provide to the Contract Officer the following information with the bid to be approved by the West Haven VA Facility Safety Manager. An electronic version may also be requested. The Contractor shall provide a safety plan that meets OSHA standards and is approved by the VA Facility Safety Manager prior to installation. Installers required to have 10 Construction OSHA training and installer Supervisor required having 30 hours Construction OSHA training. Safety Plan shall include following: Company Health and Safety Process Guidelines Written Policies and Procedures Safety Committee Routine Safety and Health Audits Safety Meetings Accidents and Incident Reporting Accident Investigation Job Safety Analysis Emergency Action Plans Hazard Communication Process Personal Protective Equipment Electrical Safety Process Ladder Safety Process Driver/Vehicle Safety Process General Safety Rules for all Departments Installations Job Site Daily Safety Checklist VA PREFERRED VENDOR LIST Vendors and bidders who are awarded contracts to provide products and services to the West Haven, Connecticut Veterans Hospital shall provide to the Contract Officer the following information with the bid: Tax ID Number Duns & Bradstreet Number Physical Address Payment Address Vendor shall be registered in SAM (replacement for CCR) www.sam.gov PERIOD OF PERFORMANCE Vendor is on notice that time is of the essence in the performance of this contract. The timeframe for delivery receipt shall be no later than 70 business days following award of contract, with coordination of specific dates mutually agreed upon by the West Haven VA Medical Center and the selected contractor. PLACE OF PERFORMANCE Work will be accomplished at 950 Campbell Avenue; Building 1/4TH Floor Multiple Spaces, West Haven, CT 06516. OTHER CONSIDERATIONS FOR PROPOSAL Delivery not to interfere with patient care or the operation of the facility. The contractor will coordinate the work of the project with the VA Interior Designer to ensure minimal disruption of the Medical Center operations. Patient rooms and other sensitive patient care areas located in the Medical Center must be accessed during normal working hours. These areas may not always be readily available to the contractor. PAYMENT SCHEDULE The contractor will bill on completion and acceptance of the work. NON PERSONAL SERVICES STATEMENT Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and with occasional supervision of VA Interior Designer. The tasks, duties, and responsibilities set forth in the SOW may not be interpreted or implemented in any manner that results in any contractor creating or modifying Federal policy, obligating the appropriate funds for the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating contracting regulations. FURNITURE REQUIREMENTS CRT 1: SUPPLY LOCKER POLYMER QTY: 2 Herman Miller Locker on Wheel Base, with Tambour Door Model: CO564 Sizes: 26 ¾ W x 19 3/8 D x 73 3/8 H Finishes: Cart Body & Tambour Door Finish: LT Light Tone BRAND NAME OR EQUAL: Locker is an enclosed mobile storage unit holds interchangeable components to store and transport materials. Locker shall have 20 drawer slots in 3 increments Locker shall have a counterweighted base with 5 diameter casters (2 Swivel and 2 swivel with brake) Locker shall include a vertical sliding tambour door. Shall include a keyless lock, which shall mount on the right hand side and front of the locker. It includes a back up keyed lock and shall have 89 potential user codes and 11 potential supervisor codes. The keyless lock shall ship with 6 AA batteries The locker shall include a combination of interior storage components. Cabinet shall be priced to include components the following drawer configuration: o (5) CO207 o (4) CO208 o (2) CO209 Upon award of Lockers VA will determine exact drawer configuration and color for each drawer. Multiple colors may be selected Locker shall include a 10 year Warranty (from date of shipment of goods) with a local (within 90 miles of West Haven, CT) representative capable of providing onsite service. S 5: TASK SEATING (QTY s noted below) Herman Miller Aeron Chair Model #: AE113HWC WK CHR,AERON,STD HT PNEU.,TLT LIM/ANG,HT ADJ ARMS,NONUP HSTPDS/C QTY 1 OPTIONS: AJ Adjustable Lumbar Support G1 Graphite C7 2 ½ Double wheeled caster for use on hard floors or carpet BK Black 3D Pellicle Classic PR CAT 1 01 Pellicle Classic Carbon BRAND NAME OR EQUAL: ENIVRONMENTAL Fabric to comply with NFPA 260 or ASTM 1353 or California Bulletin #117/133 Greenguard Certified Minimum BIFMA Level 2 certification MATERIAL/UPHOLSTERY Chairs shall be black in color Chairs shall be graded in high performance, anti microbial fabrics suitable for a healthcare environment for seating. Shall include a Pellicle material that conforms to the user s body & retains its original shape when unoccupied. The material shall be lightweight and breathable and distributes the user s weight evenly over the seat and back of the chair Minimum 150,000 double rubs Frame shall be fire retardant 2.5 soft double wheel castor for hard surface floors ERGONOMICS Pneumatic height adjustment and a Kinemat tilt that lest the body naturally pivot at the ankles, knees, and hips. Tilt options shall include a tilit limiter that allows the user to select the tile range to limit the amount of recline; a tilt limiter and seat angle that allows the user to select the tilt range and a horizontal or 5 ° forward seat angle; or a standard tilt. Back support options shall include PostureFit support and an adjustable lumbar support. The PostureFit support provides a custom fit in the lower back area, below the beltline, that helps achieve healthier posture and improved lower back comfort. The user can adjust the level of support with a lever. Arm choices include a fixed, nonadjustable option; a height adjustable option that moves the arms 4 vertically; and a fully adjustable option the arms 4 vertically an dpivots the armpads 15 ° outward and 17 1/2 ° inward. Arm choices shall also include Armless WARRANTY/SERVICE Limited Lifetime Warranty (Minimum of 15 year 24/7 manufacturer s warranty) with a local (within 90 miles of West Haven, CT) rep capable of providing onsite service PLEASE NOTE: If submitting a BRAND NAME OR EQUAL bid, the vendor must supply a demo sample to the West Haven VA Medical Center (location of VA Interior Designer) on the same day as bid submission; demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort. Page 16 of 16 ATTACHMENT: PROCUREMENT DATA SHEET EXAMPLE Procurement Data Sheets shall be due to the VA Interior Designer on final day of installation. This shall also include any important owner information such as but not limited to owner s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions and any other important information.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WRJVAMROC/DVAMROC/VA24117Q0162/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-17-Q-0162 VA241-17-Q-0162.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3237821&FileName=VA241-17-Q-0162-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3237821&FileName=VA241-17-Q-0162-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;West Haven VA Medical Center;950 Campbell Avenue;West Haven, CT 06516-2770

Zip Code: 06516
 

Record

SN04383577-W 20170129/170127234258-e14ae4ec0ed2ab3cff3c8e52a3105d3a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |