SOURCES SOUGHT
R -- Logistics Support Services
- Notice Date
- 1/31/2017
- Notice Type
- Sources Sought
- NAICS
- 541614
— Process, Physical Distribution, and Logistics Consulting Services
- Contracting Office
- Department of the Army, Army Contracting Command, ECC, 410th CSB (W91QEX) RCO Miami, 410th Contracting Support Brigade, Regional Contracting Office Miami, 9301 NW 33rd Street, Doral, Florida, 33172, United States
- ZIP Code
- 33172
- Solicitation Number
- PAN41017P0000007286
- Archive Date
- 2/28/2017
- Point of Contact
- Catherine P. Richardson, Phone: 3054371763
- E-Mail Address
-
catherine.p.richardson.civ@mail.mil
(catherine.p.richardson.civ@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- REQUEST FOR INFORMATION Logistics Support Services Logistics Readiness Center- Miami (LRC-M) 1. Description. The 410th Contracting Support Brigade/Regional Contracting Office-Miami (410th CSB/RCO-Miami) in support of the Logistics Readiness Center-Miami is seeking information on how an interested contractor can perform Logistics Support Services in the Miami area. 1.1 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the U.S. Government is not at this time seeking quotations and will not accept unsolicited quotations. Respondees are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be synopsized on the Federal Business Opportunities (FedBizOpps) website. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement. 2. Background The Logistics Readiness Center - Miami (LRC-M) has a requirement for Logistics Support Services. The contractor shall provide all personnel, supervision, and non-personal services necessary to perform Logistics Support Services as defined in this performance work statement (PWS) except for those items specified as Government furnished property and services. Contractor personnel shall provide supply services support; maintenance; central receiving point (CRP); issue and turn-in; inventory of equipment and supplies; pick-up and delivery services; warehouse management; Central Issue Facility (CIF) operations; Property Book Office (PBO) data input; and other administrative duties required to manage this contract. The anticipated NAICS is 541614 (Process, Physical Distribution, and Logistics Consulting Services) with a Small Business Size Standard of $15,000,000.00.. 4. The 410th CSB/RCO-Miami is seeking the following information: a. Potential Respondents shall describe how they would propose to successfully perform the specific tasks in paragraph 5. All services provided by the respondent shall be accomplished in accordance with all applicable U.S. laws, regulations, policies, and procedures. b. Currently, all services are performed in the Miami-Dade FL area. Can the potential respondent perform 100% of the service in the Miami-Dade FL area? c. Potential respondents shall discuss any current and/or previous services as it pertains to NAICS 541614. 5. Specific Tasks: 5.1. The contractor shall provide a Central Receiving Point Manager (Material Coordinator). The material coordinator shall perform all requirements of the PWS, Army Regulation (AR) 710-2 (Inventory Management -Supply Policy Below the National Level, the Department of the Army (DA) Pamphlet 710-2-1 (Inventory Management - Using Unit Supply System (Manual Procedures)) and Supply & Services Division (S&SD) Internal and External Standard Operating Procedures (SOPs). The contractor shall perform the following tasks: 5.1.1 Coordinate and expedite flow of material, parts, and assemblies within or between branches in accordance with shipping schedules or Chief, Supply & Services priorities. ` 5.1.2 Review schedules and meet with branch chiefs to determine material required. 5.1.3 Establish delivery sequences to branches according to job order priorities and anticipated availability of material. 5.1.4 Arrange for transfer or turn in of material to meet delivery schedules and assembly of material and its transportation to various locations. 5.1.5 Monitor and control movement of material within the warehouse area. 5.1.6 Compute amount of material needed for specific job orders, applying knowledge of product and processes using a computer. 5.1.7 Compile report of quantity and type of material on hand and material records for the CRP (warehouse) such as paperwork from issues, turn-ins, receiving, and pickup and delivery of equipment. 5.1.8 Operate hand or power trucks and warehouse forklift (up to 6,000 lbs) to move or transport material from one branch to another in the performance of this contract. 5.2. The contractor shall provide Central Receiving Point Laborers (Warehouse Specialists).The material coordinator shall perform all requirements of the PWS, Army Regulation (AR) 710-2 (Inventory Management -Supply Policy Below the National Level, the Department of the Army (DA) Pamphlet 710-2-1 (Inventory Management - Using Unit Supply System (Manual Procedures)), AR 735-5 (Property Accountability - Property Accountability Policies), AR 725-50 (Requisition and Issue of Supplies and Equipment - Requisitioning, Receipt, and Issue System) and Supply & Services Division (S&SD) Internal and External Standard Operating Procedures (SOPs). The contractor shall perform the following tasks: The contractor shall: 5.2.1 Verify materials or merchandise against receiving documents. 5.2.2 Note and report discrepancies and obvious damages to materials or merchandise. 5.2.3 Route materials in accordance with prescribed storage locations. 5.2.4 Store, stack or palletize materials in accordance with prescribed storage methods. 5.2.5 Rearrange and conduct inventories of stored materials, examining stored materials and reporting deterioration and damage. 5.2.6 Remove material from storage and prepare it for shipment. 5.2.7 Perform pickup and/or delivery of merchandise and supplies to various locations as per job order priorities and delivery schedule. 5.2.8 Operate hand or power trucks and warehouse forklift (up to 6,000 lbs) in the performance of warehouse duties. 5.3. Central Issue Facility (CIF) Operations. 5.3.1 The contractor shall provide a CIF Specialist shall perform functions within Organizational Clothing Individual Equipment (OCIE) Operations: 5.3.1.1 The CIF Specialist shall serve as the Supply Specialist/ OCIE Manager. The contractor is responsible for the initial issue of clothing and individual equipment to all SOUTHCOM deployable personnel. Incumbent is responsible for ensuring accountability of OCIE property and correct maintenance of automated OCIE property records. The CIF Specialist works in the Supply Branch of the S&SD, LRC-Miami. 5.3.1.2 The CIF Specialist shall operate and manage an OCIE program in accordance with AR 710-2. The contractor shall support all SOUTHCOM mobilization, demobilization, deployment, and redeployment planning and execution missions. The OCIE manages approximately 265 line items containing 1590 stock numbers, not including expendable items issued. Items of clothing may come in 10 to 15 different sizes, with boots having approximately 112 sizes. The OCIE manages and offers 195 different menus of items. The contractor shall maintain property book responsibility for OCIE IAW AR 710-2, DA PAM 710-2-1, and AR 735-5. Some areas may be required to operate additional hours and days. Coordination will be required at least 5 business days in advance to scheduled date. 5.3.1.3 The contractor shall give instruction and provide guidance to customers concerning regulatory, policy, or procedural changes. Ensures reorder points for OCIE items are accurate and based on usage, on-hand levels of stockage, and lead-time required for receipt of goods. Ensure provisions are carried out in the event of mobilization and that additional stockage requirements are met. The Supply Officer or the Chief, S&SD will approve all lateral transfers and inventory adjustments prior to action taken by the Supply Specialist - OCIE Manager. 5.3.1.4 The contractor shall determine initial distribution plans for equipment and develop and implement OCIE reparable programs. Recommends ways to solve material support problems by analyzing operational reports, plans, and work schedules to meet operational needs and identify causes of OCIE shortages and deficiencies; conducts studies to isolate distribution and effectiveness of problems. Resolves short notice requirements by coordinating emergency shipments and shipment diversion; composes correspondence and briefs the Supply Officer on program issues, accomplishments, and new fielding items of OCIE. 5.3.2 Property Control and Records: 5.3.2.1 Maintain Control. The contractor shall serve as the manager and direct the maintenance of the automated property book for the OCIE program; establishes necessary procedures, controls, and checks to ensure that accurate records are maintained to include document registers and supporting document files; conducts periodic OCIE inventories; ensures discrepancies are investigated and initiates adjustments or other follow-up actions as determined. The contractor shall maintain control for all items in the inventory and a daily Transaction Register showing all actions taken during the day. The contractor shall check for and correct discrepancies using the Transaction Register and prepare and submit Inventory Adjustment Reports as required. The Chief, SS&D, through the Supply Officer, will have final approval authority for all Inventory Adjustment Reports. 5.3.2.2. Signature Cards. The contractor shall maintain a file of approved Notice of Delegation of Authority - Receipt for Supplies, DA Form 1687, for organizational representatives authorized to request, receive, turn-in, or exchange bulk issue OCIE at the Issue Point. The contractor shall track and maintain signature cards for all hand receipt holders. When a signature card expires, the contractor shall notify the holder of its expiration, and freeze issues and turn-ins to that customer until the card is updated. The contractor shall ensure that all military personnel present a valid active duty ID card for their issue appointments. 5.3.2.3 Files. The contractor shall maintain receipt and transaction files in accordance with applicable regulations; maintains two years of files in active storage and from third to six year in inactive storage IAW AR 25-400-2. 5.3.2.3.1. Permanent Party Files. The contractor shall maintain a current file of permanent party OCIE issue records, DA Forms 3645 and 3645-1; retains turn-in records for permanent party personnel for one year from the date of turn-in. 5.3.2.3.2. Reserve/National Guard Files. The contractor shall maintain a current file for reserve and National Guard OCIE issue records, DA Forms 3645 and 3645-1, for the duration of the issue. 5.3.2.4 Edit. The contractor shall process incoming requisitions, lateral transfers, turn-ins, and receipt documents for property accountability. 5.3.2.5. Validate. The contractor shall not re-issue or reconcile receipts until proper documents are received back in the OCIE Issue Point. 5.3.2.6. Requisitions. The contractor shall submit requisitions for expendable and durable and non-expendable items IAW DA PAM 710-2-1. 5.3.2.6.1. Document Register. The contractor shall maintain document registers for expendable and durable and non-expendable items. 5.3.2.6.2. Files. The contractor shall maintain files for all suspense and supporting documentation assigned a document number; maintains a due-in status file. 5.3.2.6.3. Follow-Up. The contractor shall initiate requests for status of supplies with overdue delivery dates IAW AR 725-50 and DA PAM 710-2-1. 5.3.2.6.4. Posting. The contractor shall receive documents for Property Book items and post to the Property Book within two working days of the receipt day. 5.3.2.7. Issue. The contractor shall ensure soldiers are outfitted with OCIE that is compatible with their mission or specified task and is in serviceable condition. Individual issues shall be completed within one (1) hour of service commencement; 100% of items shall be issued during a single-issue transaction; issues can be made either individually or by bulk issue. Upon authorization by the Supply Officer, authorized items may be issued with copy of orders. 5.3.2.7.1. Dressing Rooms. The contractor shall have dressing rooms or restrooms available for customers to try on sized clothing. The dressing rooms shall be clean and accessible within the immediate vicinity of the issue point. 5.3.2.7.2. Appointments and Emergency Issues. The contractor shall issue items individually, to groups, or on temporary loan (not to exceed 30 days) to authorized personnel by appointment. Bulk issues of clothing and equipment may be made to units to meet an emergency or to accomplish one-time training requirements. The contractor shall ensure authorization by checking identification of the member requesting items for individual issue, and check signature authority for bulk issues. 5.3.2.7.3. Briefings. The contractor shall brief members in groups and individually, providing information on items to be issued, size requirements, condition of issued items; time to complete the issue, and requirements for turn-in. The contractor shall also advise customers on fit of clothing. 5.3.2.7.4. Special Purpose Items. The contractor shall issue special purpose clothing and equipment items to individuals, units, and student classes presenting the proper authorization documents (see para. 5.3.7.4.1.) with the Supply Officer or Chief, S&SD authorization. 5.3.7.4.1. Proper authorization can be military orders or memorandums issued by each unit or service members or Government civilians deploying to the AOR due to disaster relief efforts or special assignments. Also, if a service member is pregnant, a doctor can request special clothing to be worn during the pregnancy period and the CIF will accommodate as needed. All documents shall be authorized by Supply Officer or Chief, S&SD before the contractor can issue the clothing or equipment. 5.3.2.7.5. Special Issues. The contractor shall issue OCIE items to civilians or other personnel as required by Supply Officer or Chief, S&SD. 5.3.2.7.5.1. Hand Receipts. The contractor shall maintain hand receipts for all CIF property book and durable items IAW AR 710-2, DA PAM 710-2-1, and applicable Technical Manuals. The contractor shall schedule appointments with hand receipt holders (HRH) in order to update the hand receipt and assist the HRH in resolving problems. Hand receipts will only be issued to the Primary Hand Receipts Holder (PHRH) or other designee as directed by the Supply Officer or Chief, S&SD. CIF hand receipts to customers shall be updated not later than six months from the date the hand receipt is signed IAW DA PAM 710-2-1. 5.3.2.9 Turn-Ins. 5.3.2.9.1. Regular Turn-In. The contractor shall accept turn-ins of OCIE; determines serviceability of turn-ins and holds sleeping bags and other items of OCIE designated by the Supply Officer laundered to ensure that issued items are clean and present a neat appearance for future issue. The contractor shall re-stock, ship to another facility for repair, or dispose of turned in items as appropriate based on serviceability determination. 5.3.2.9.2. Permanent Departure Turn-In. The contractor shall ensure that individuals permanently departing the Installation have accounted for all OCIE by turning in their items or presenting an appropriate adjustment document. 5.3.2.9.3. Mobilization Turn-In. The contractor shall ensure that individuals departing the Installation for a special deployment mission are instructed to turn in their items or an appropriate adjustment document back to the issuing OCIE Point. 5.3.2.9.4. Turn-In Operation. Turn-Ins will be completed within 40 minutes of service commencement. The contractor shall provide a receipt to each customer turning in items. 5.3.2.9.5. Classification, Cleaning, and Repair. 5.3.2.9.5.1. Inspect. The contractor shall inspect and classify all OCIE items prior to acceptance of turn-ins IAW TM 10-8400-201-23. 5.3.2.9.5.2. Work Orders. The contractor shall prepare work orders, DA Forms 2407, for items to be classified at least once a week. The contractor shall retain copies of all open work orders on file. 5.3.2.9.5.3. Laundry. The contractor shall process and account for OCIE laundry items once a month. Quantities and types shall vary. 5.3.2.10. Exchange. The contractor shall exchange items turned in by authorized personnel due to fair wear and tear, un-serviceability, or improper fit IAW TM 10-8400-201-23. The contractor shall not exchange items solely for laundering or because of discolored conditions that do not affect serviceability. 5.3.2.11 OCIE Control. 5.3.2.11.1 The contractor shall compute operating levels and maintain stocks of each authorized item based on the annual requirements for OCIE and the number of personnel to be supported, which will be provided to the OCIE Issue Point by supported units and activities annually IAW AR 710-2. 5.3.2.11.2 The contractor shall turn-in excess stock IAW AR 710-2. 5.3.2.11.3 The contractor shall maintain a Property Book for non-expendable OCIE in accordance with AR 710-2, DA PAM 710-2-1 or other authorized automated system. 5.3.2.11.4. Inventory. The contractor shall conduct an annual inventory of OCIE stocks and submit appropriate inventory documentation to the PBO IAW DA PAM 710-2-1 (CDRL 513R006). 5.3.2.11.5. The contractor shall prepare and submit a Summary of Operations Reports semi-annually (June and December) IAW AR 710-2 and DA PAM 710-2-1. 5.3.2.11.6. The contractor shall perform the labor needed to facilitate the requirements of the mission of a Supply and Services Division OCIE Issue Point/warehouse in support of a Combatant Command Headquarters to include the performance of distribution and storage duties in a warehouse environment. 5.3.2.11.7. The contractor shall review and comply with all policies and regulations pertaining to the OCIE Issue Point and Warehouse duties as per the S&SD Internal and External SOP. 5.4. Property Book Technicians (PBO Techs) shall: 5.4.1.Maintain receipt and transaction files IAW applicable regulations, which consist of maintaining two years of files in active storage and third to six year in inactive storage IAW AR 25-400-2. 5.4.2. Process incoming requisitions, lateral transfers, turn-ins, and receipts of documents for property accountability. 5.4.3 Receive documents for Property Book items posted and post to the Property Book Unit Supply Enhanced (PBUSE) automated system and Global Combat Service Support-Army (GCSS-A) or Army approved Logistics Information System. 5.4.4 Prepare, maintain, and adjust hand receipts for all property book items IAW AR 710-2 (Supply Policy Below the National Level), DA PAM 710-2-1 (Using Unit Supply System - Manual Procedures), found in the Property Book Office (PBO). The PBO Techs shall schedule appointments with hand receipt holders in order to update the hand receipt and assist the hand receipt holders in resolving problems. Hand receipts shall be issued to the Primary Hand Receipt Holder (PHRH) or other designee as directed by the PBO or Chief, S&SD). Hand receipts to customers shall be updated not later than six months from the date the hand receipt is signed IAW DA PAM 710-2-1. 5.4.5 Perform causative research for inventory adjustments by reviewing the inventory adjustments report; performing causative research utilizing all available records. The PBO Techs shall be required to prepare the inventory report for submission and forward the inventory adjustment report to the Chief, S&SD. If the Chief, S&SD rejects the report, the PBO Techs shall conduct additional causative research, resubmit for approval and then file IAW applicable regulations. 5.5. The contractor's personnel shall possess good verbal communication skills (personnel must be able to clearly communicate in the English language). 5.6. The contractor personnel shall attend all mandatory training required by the Government: LAN Course, Anti-Terrorism (AT) Level 1, Operations Security, Cyber Awareness Training, Combatting Trafficking In Persons (CTIP), Threat Awareness and Reporting Program (TARP), Active Shooter Training, Hurricane Preparedness Training, and Security Awareness Training. Contractor shall comply with the LRC-Miami mandatory training schedule. 5.7. The contractor personnel contacts will involve Government Civilian employees, commercial vendors, and military personnel of all services, both U.S and foreign. 5.8. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Southern Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk by clicking on the "Send an email" which is located under the Help Resources ribbon n the right side of the login page of the applicable Service/Component's CMR website. 6. Responses 6.1 Interested parties are requested to respond to this RFI with a white paper. 6.2 White papers are due no later than 23 January 2016, 9:00AM EST. Responses shall be limited to 10 pages and submitted via e-mail only to catherine.p.richardson.civ@mail.mil. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. 6.3. Section 1 of the white paper shall provide administrative information, and shall include the following as a minimum: 6.3.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, and e-mail of designated point of contact. 6.3.2. Business type (large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business) based upon North American Industry Classification System (NAICS) 541614 (Process, Physical Distribution, and Logistics Consulting Services). 7. Summary THIS IS A RFI ONLY to identify sources that can provide Logistics Support Services. The information provided in the RFI is subject to change and is not binding on the Government. The 410th CSB/RCO Miami has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.
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- Place of Performance
- Address: Logistics Readiness Center - Miami, Doral, Florida, 33172, United States
- Zip Code: 33172
- Zip Code: 33172
- Record
- SN04386692-W 20170202/170131235052-e3d8f784e234d4b51e1794b77e714e4a (fbodaily.com)
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