Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 17, 2017 FBO #5565
DOCUMENT

C -- Correct Emergency Care Deficiencies, Proj # 508-16-104 - Attachment

Notice Date

2/15/2017
 

Notice Type

Attachment
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of Veterans Affairs;VISN 7 Network Contracting Office;LaVista Business Park - Bldg A;2008 Weems Road;Tucker GA 30084
 

ZIP Code

30084
 

Solicitation Number

VA24717R0207
 

Response Due

3/9/2017
 

Archive Date

3/24/2017
 

Point of Contact

Elissa Goodman
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This request and procurement is 100% restricted to Service-Disabled, Veteran-Owned Small Businesses (SDVOSB) THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR SF 330'S ARCHITECT/ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THERE WILL BE NO SITE VISITS ARRANGED DURING THIS PHASE OF THE REQUIREMENT. THIS PROJECT IS SUBJECT TO AVAILABILITY OF FUNDS. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Federal Acquisitions Regulations (FAR) 36.6 selection procedures apply. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future contracts based on those documents. GENERAL INFORMATION: The Department of Veterans Affairs, Atlanta Veterans Administration Medical Center (VAMC), is seeking sources and intends to award a firm fixed-price contract for Architect/Engineering (A/E) services for the development of complete construction documents, which include working drawings, specifications, reports, and construction period services, for Project # 508-16-114, Correct Emergency Care Deficiencies located at the Atlanta VA Medical Center in Decatur, Georgia. The A/E Services listed herein is being procured in accordance with 40 U.S.C. CH 11 - Selection of Architects and Engineers (Formerly The Brooks Act) and in accordance with Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. All submissions will be evaluated in accordance with the evaluation selection criteria as specified herein. The Atlanta VA Medical Center is a working facility and phasing plans for minimizing downtime, and provisions for continuation of service during outages is critical to this project. Point of Contact: Elissa Goodman, Contracting Officer Email: elissa.goodman@va.gov PROJECT INFORMATION The NAICS Code for this procurement is 541330 Engineering Services and the annual small business size standard is $15M. The projected award date for the anticipated A/E contract is on or before July 30, 2017. The anticipated period of performance for completion of design is 230 calendar days after Notice to Proceed. The NAICS code for the anticipated Construction project is projected to be 236220 and magnitude of construction is predicted to be between $5,000,000 and $10,000,000. The anticipated award date of the construction phase of the project is projected to be by September 30, 2018. An Architect & Engineer (A/E) contract will be negotiated for the development of complete construction documents which include working drawings, specifications, reports, and construction period services. The A/E will be given written information; participate in project planning meetings, pre-proposal meeting, and pre-construction meeting as required; communicate with VA personnel via telephone or e-mail; and is expected to coordinate so that the final documents include all requirements in accordance with industry standard practices, VA standards, VA design manuals, and review comments. STATEMENT OF TASK The A/E consultant shall provide all architectural and engineering services to accomplish complete contract construction drawings, specifications, technical reports, a detailed construction schedule bar-chart /bar-graph schedule (activity per week), and a detailed itemized Schedule of Values cost estimate (which shall identify individual materials with unit/$ and labor in hour/$) for the following work: STATEMENT OF WORK To design the renovation of approximately 19,000 sq. ft. of existing space adjacent to the emergency department for outpatient care and operations. This project shall be designed in accordance with VA specifications, design guides, design manual particularly the VA-Construction & Facilities Management (CFM) Technical Information Library (TIL) Design Manual, and all applicable codes and regulations, latest editions [Important: During the entire design process, all codes which are incorporated in the design of this project that are updated, the A/E shall issue addenda identifying all code-revisions which will impact the design of the project prior to the VA releasing the construction contract documents for procurement of construction services (i.e.: bid process)]. This project shall be designed to achieve an energy consumption level that is at least 30% below the level achieved under ASHRAE Standard 90.1-2004, if life-cycle cost effective.   Use Appendix G of ASHRAE Standard 90.1-2004 to document the energy savings. Should the 30% reduction in energy consumption prove not to be life-cycle cost effective, then the A/E shall evaluate alternative designs at 5% successive decrements in order to identify the most energy-efficient design that is life-cycle cost effective. As construction costs for the Atlanta-GA area and in particular the Atlanta VAMC are substantially different from other areas, the A/E is required to confirm estimates for each discipline with appropriate databases, manufacturers information, general- and subcontractors contractors, to insure accuracy. Also, as the various factors involved in the construction estimating can change rapidly, it is required that the A/E develops the estimate using Microsoft Excel spreadsheet that can easily accommodate these changes. The cost estimates shall be grouped utilizing the CSI Master Format 2016. The cost estimate shall be quantitative, descriptive, detailed, and include facets of work and costs required to complete construction. The cost estimate shall include both Government Furnished Equipment and Contractor Furnished Equipment. The cost estimates shall be developed utilizing the latest version of R.S. Means, or a similar program. (Note if the RS Means program is utilized, the cost estimates shall include both the R.S. Means unit costs and R.S. Means record identifier.) It shall be the responsibility of the A/E to advise the Government promptly when, in the A/E s judgment: the budgetary limitations prohibit design in conformance with the approved construction project scope. If the A/E estimated cost of the project exceeds the amount indicated on the VA form, sufficient options shall be recommended by the A/E at the time of the 25% Review to establish the cost within the amount indicated on the project description. Some of the agreed upon options may include additives in the final bid documents prepared by the A/E if the Contracting Officer and the A/E agree that it would be reasonable to do so. The construction contract documents submitted by the A/E shall represent the most economical engineering solution possible for the scope of work with A/E contract. The construction document shall be in accordance and comply with current criteria, guides, and specifications established by the Department of Veteran s Affairs and shall be in accordance with the best Engineering practices. In addition, The A/E s design shall comply with the latest OSHA, NFPA, TJC and VA-CFM TIL design requirements [http://www.cfm.va.gov/til/], and all applicable federal, state, and local codes (latest editions). The A/E is responsible for producing a complete set of drawings, design narrativA/Enalysis, calculations, and detailed edited VA specifications in accordance with professional standard practices that stipulate the requirements for this project 508-16-114 Correct Emergency Care Deficiencies. The A/E shall outline the phasing requirements of the project. The phasing requirements shall describe the general sequence of construction work, the estimated phase duration, and the Government constraints that will influence the construction contractor s execution and completion of work. The A/E shall be responsible for recording the phase requirements. Information, including drawings and other documentation, provided to the A/E shall be used as reference only. The A/E shall conduct field investigations of the existing site conditions. The A/E shall not use any information identified within the existing drawings for authoritative purposes. The construction contract documents (drawings, specifications, etc.) certified Issued For Construction / Ready For Construction as submitted by the A/E shall be of an original design which shall be the results of field investigations, computations and analysis. The contract construction documents shall not be take-offs, or tracings of any drawings or other information provided. A construction schedule bar-chart/bar-chart identifying the sequence of events and duration (in weeks) shall be submitted for all construction activities associated with the construction of the Correct Emergency Care Deficiencies. The A/E shall use the Microsoft Project software or equivalent for submitting construction schedule bar-chart/bar-chart identifying the sequence of events and duration (in weeks) shall be submitted for all construction activities associated with the construction of the 508-16-114 Correct Emergency Care Deficiencies. For projects which involve interruptions of existing building operations or major utility interruptions, it shall be the A/E s, responsibility to discuss the required outages with the COTR, and establish a construction schedule for these interruptions in the construction contract documents. The A/E shall stipulate the requirements of the anticipated utilities interruptions in the construction contract document. Where these outages and interruptions adversely impact the project costs or time for completion, the A/E must notify the Contracting Officer Representative prior to release of the 100% submission version of the design, with descriptions of the restrictions and justifications. The construction schedule bar-chart/graph shall account for mobilization, lead time for materials, phasing of work, time to perform work, and allowances for force majeure conditions (e.g.: weather, etc.). In an effort to reduce construction change orders due to design errors and omissions, the A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. A/E shall submit a detailed QA/QC plan describing each step that will be taken during the development of the various phases of design. Each should have an appropriate space where a senior member of the firm can initial and date when the action has been completed. Investigative Work: (The following Investigative Work must be included Within the Scope of this Project) Conduct a meticulous investigation to evaluate and document the existing conditions associated with the civil, structural, architectural, mechanical, environmental, biomedical and electrical systems necessary to insure the accuracy of the design impacting this project. Issue documentation verifying investigative surveys of existing layout of floor-plan and all building systems of the facility area affected by this project required to insure the accuracy of your design. Conduct interviews with the various VA staff impacted by this project to evaluate their requirements and issue recommendations. These various VA staff shall include, but limited to clinical, medical, nurse-support services, physicians, medical technologist, maintenance, patient safety, patient quality care, VA Police, Occupational Health & Safety, facility safety, and incident or auxiliary staff support services. Fire Safety Peer Review Conduct Fire Safety Peer reviews of 50%, 75% and 100% submissions. Miscellaneous Complete review of all shop drawings, samples and all pieces of supporting documentation (manufacturers information, test reports, field reports, daily reports, installation recommendations, etc.). Ten (10) site visits based on an 8 hour-man-day per visit (within the hours of governmental business at the facility. IMPORTANT: Field/site visits must be identified as per $-amount/hour-visit in the A/E services Schedule of Values. The VA will control and authorize each field/site visit, AND to reject unauthorized and/or unwarranted field/site visits. The VA reserves and shall exercise the right to reduce the number site/field visits and/or the quantity of hours of field/site visits as the VA deems appropriate. IMPORTANT: The VA will neither authorize nor reimburse for site-visits or field-visits not occurring at the Atlanta VA Medical Center/1670 Clairmont Road-Decatur, GA 30033, any monetary expenses or resources for all such field-visits/sites-visits is shall be borne by the A/E Consultant. Fire Safety Peer Review of the 50%, 75%, 95% and 100% submissions. Reproduction costs - The cost of reproducing drawings, specifications and all other supporting documentation, and delivery to the VA Contracting Officer shall be itemize and documented within the A/E Schedule of Values The A/E will be required to perform all necessary site survey work such as verifying record drawings. The AE firm shall design this project with 20% deducts alternates included. Materials to be furnished to the A/E by the VA VA Engineering Service will provide the A/E with all applicable drawings for the project. The accuracy of the paper copies of Drawings is not guaranteed and shall be used only for general information and reference. The A/E will then make copies of these drawings at the VA using VA equipment. The A/E shall not use any drawings provided for plan or elevation views. The final drawings submitted by the A/E shall be of original design and shall be the result of field verifications, and shall not be take-offs, or tracings, of any drawings or other information provided. All VA standards, specifications, Space Planning Criteria, Equipment & Design Guides List and design submission guidelines can be obtained by accessing the World Wide Web at the following address: http://www.cfm.va.gov/TIL/ 3. A/E SELECTION PROCESS: Responsive firms submitting SF 330 s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for initial selection evaluation. Following initial evaluation, three firms that are selected as the most highly qualified based on the selection criteria responses, will be selected for interviews. Selected firms will be notified by telephone or email of selection and provided further instructions. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member actually performing the work under this contract. 4. SELECTION CRITERIA: Evaluation and selection of firms will be based on submissions and direct responses to the following criteria which are numbered in descending order of importance: Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants(s). (The firm and A/E on staff representing the project or signing drawings in each discipline must be licensed to practice in accordance with the Georgia State law requirements. Provide Professional License numbers and or proof of Licensure.) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Include Government and private Experience on similar projects) Capacity to accomplish work in the required time. (Provide firms experience with similar size projects and available capacity of key disciplines). Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (Government Past Performance Information Systems may be accessed) Location in general geographical area of the project and knowledge of the locality of the project; (SF 330 submittal should show your knowledge of the locality of the project.) The area of consideration for offers is a 400 mile driving radius between offeror principal business location and the Atlanta VA Medical Center located at 1670 Clairmont Road, Decatur GA, 30033. Offers outside the 400 mile radius will not be considered. (Determination of mileage eligibility will be based on www.mapquest.com). Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (Awards, Outstanding Merits, Recommendations) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. The selected A/E must have previous experience in the design of renovation within Medical Facilities. The A/E must provide documentation of at least two designs of renovations within Medical Facilities of equal scope and magnitude. The design experience submitted under this criterion must have been completed within the past two (2) years and must contain references with names, and phone numbers, and submitted along with the SF330. 4. SUBMISSION CRITERIA/REQUIREMENTS: Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to elissa.goodman@va.gov no later than 3:30 p.m. Eastern Standard Time on March 9, 2017. Interested firms are responsible for ensuring electronic delivery of submission by the time and the date specified. It is highly recommended interested firms confirm electronic submissions have been received by the Contracting Officer. Size limits of e-mails are restricted to 5MB. If more than one email is sent, please number emails in Subjects as 1 of n. (Example: SF330 Submission, # VA247-17-R-0207 Correct Emergency Deficiencies, Project #508-16-114 (1 of n, 2 of n, etc.). AND MAIL THREE (3) HARDCOPIES of SF 330, including Parts I and II, and attachments to: Department of Veterans Affairs Network Contracting Office 7 LaVista Business Park Bldg A 2008 Weems Road Tucker GA, 30084 ATTN: Elissa Goodman All SF330 submissions shall be clearly indicated in subject line, displaying the procurement number and project title (abbreviated or shortened is okay). Interested firms are responsible for ensuring delivery of submission. All SF 330 submissions must include the following information either on the SF 330 or by accompanying document: 1) Cage Code 2) Dun & Bradstreet Number 3) Tax ID Number 4) The E-mail address and Phone number of the Primary Point of Contact 5) A copy of the firms VetBiz Registry 6) SF 330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e. SDVOSB,VOSB, 8(a), large, etc). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information may deem the Firm as nonresponsive and preclude SF 330 submittal from being included further in the evaluation process. 7) References noted in Selection Criteria 9 REQUESTS FOR INFORMATON ON THIS SOURCES SOUGHT NOTICE: All RFIs shall be submitted to elissa.goodman@va.gov. The firm and or AE on staff representing the project must follow State of Georgia guidelines under State law for all licensing requirements to sign and seal drawings. Examples of information resources are: Architects - State of Georgia: http://www.stateofgeorgia.com/architects1.html NCARB rules for all States and PR/VI on architectural Licensing: http://www.ncarb.org/en/~/link.aspx?_id=23ECD0D1498C44FDA1D6FCBF2F06E42D&_z=z NOTE: In order for a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a proposed contractor, the firm must be verified and visible by VETbiz (www.vetbiz.gov) and registered in the System For Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a proposed SDVOSB to be verified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award. Each respondent must be able to demonstrate the ability to comply with FAR Clause 52.219-14, Limitations on Subcontracting. Electronic submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be considered. All information must be included in the SF330 submission package. It is the offeror s responsibility to check the Federal Business Opportunities website at: www.fbo.gov for any revisions to this announcement prior to submission of SF330s
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AtlVAMC/VAMCCO80220/VA24717R0207/listing.html)
 

Document(s)

Attachment
 

File Name: VA247-17-R-0207 VA247-17-R-0207.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3280242&FileName=VA247-17-R-0207-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3280242&FileName=VA247-17-R-0207-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04403499-W 20170217/170215234506-9dce0e62c9c390b988dc5b11dffd0a34 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
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