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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 01, 2017 FBO #5577
DOCUMENT

J -- Sources Sought Notice - Attachment

Notice Date: 2/27/2017
Notice Type: Attachment
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: VA Connecticut;950 Campbell Avenue;West Haven CT 06516
ZIP Code: 06516
Solicitation Number: VA24117N0208
Response Due: 3/3/2017
Archive Date: 3/4/2017
Point of Contact: Krisanne Rivera
Small Business Set-Aside: N/A
Description: PAGE 1 OF 1. REQUISITION NO. 2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL TIME 9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR: SMALL BUSINESS HUBZONE SMALL BUSINESS SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM EDWOSB 8(A) NAICS: SIZE STANDARD: 11. DELIVERY FOR FOB DESTINA- TION UNLESS BLOCK IS MARKED SEE SCHEDULE 12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 13b. RATING 14. METHOD OF SOLICITATION RFQ IFB RFP 15. DELIVER TO CODE 16. ADMINISTERED BY CODE 17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE TELEPHONE NO. DUNS: DUNS+4: PHONE: FAX: 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM 19. 20. 21. 22. 23. 24. ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT (Use Reverse and/or Attach Additional Sheets as Necessary) 25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED. 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS: 30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012) PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 7. FOR SOLICITATION INFORMATION CALL: STANDARD FORM 1449 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 10 650-17-2-7440-0024 VA241-17-N-0208 02-27-2017 Krisanne Rivera 203-932-5711 x3184 03-03-2017 1:00pm VA Connecticut 950 Campbell Avenue West Haven CT 06516 811219 $20.5 Million N/A X Department of Veteran Affairs VA Providence 830 Chalkstone Ave Providence RI 02908 Department of Veterans Affairs VA Connecticut 950 Campbell Avenue West Haven CT 06516 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 Sources Sought Notice for Preventative Maintenance and software upgrades for Logos Tissue Processor per Statement of Work described herein. X X Harold Nice Contracting Officer 650-17-2-7440-0024 Page 4 of 4 STATEMENT OF WORK SCOPE OF WORK: The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to: Provide software upgrades and updates Hardware updates to repair any Logo s functionality problems Routine inspections and maintenance, as necessary and appropriate, for the entirety of the Logo s system Access to 24x7 Telephone Support. EQUIPMENT: EQUIPMENT IDENTIFICATION: Manufacturer: Milestone Medical Technologies Model: Logo s 140 Serial Number: 122706043 Location:BLDG1 D-wing Pathology Lab Room D207-1, Providence VAMC, 830 Chalkstone ave, Providence, RI 02908 The contractor shall provide all tools and equipment necessary to properly and safely perform the services set forth within this statement of work. This shall include, but is not limited, to all Personal Protective Equipment (PPE) which may be required for the work to be completed in a safe manner. All hard drives or other media that is removed from the device shall remain on the PVAMC campus. 2. AREAS TO BE SERVICED: Providence VA Medical Center Pathology Lab 830 Chalkstone Ave Providence, RI 02908 3. TASK FREQUENCY AND INSTRUCTIONS: Maintenance, updates or upgrades, and repairs shall take place as needed throughout the specified time period. Work will primarily occur during normal business hours (8am to 5pm, Monday through Friday), unless it is clinically necessary for the work to occur after hours. All site visits shall be coordinated with the Clinical Engineering Service. The Contractor will provide a field service report for all work performed to Clinical Engineering Service within 5 business days of work being completed. 4. SPECIAL WORK REQUIREMENTS: The Contract must be trained and certified by Milestone Medical Thechnoligies to work on the entirety of the Logo s Tissue Processor at PVAMC. PROPERTY DAMAGE: The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, cubs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer. 6. ATTACHMENTS: None. 7. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS: The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate desig nated park ing areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking viola tions of the con tractor under any con ditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Posses sion of weapons is prohibited. Enclosed containers, including tool kits, shall be sub ject to search. Violations of VA regulations may result in a citation answer able in the United States (Federal) Dis trict Court, not a local district state, or municipal court. 8. COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD: The contractor shall comply with the Federal OSHA Bloodborne Pathogens Standard. The contractor shall: A. Have methods by which all employees are educated as to risks associated with bloodborne pathogens. B. Have policies and procedures which reduce the risk of employee exposure to bloodborne pathogens. C. Have mechanisms for employee counseling and treatment following exposure to bloodborne pathogens. D. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, mouthpieces for the employee during performance of the contract. 9. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS Security Requirements: All contractor personnel shall obtain a short term identification badge issued by the COTR or government designated representative. Such badge shall be worn by the individual and prominently displayed at all times while on VA Property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the COTR a valid (non-expired) photo identification issued by a US federal, state or local government agency. Escort will be provided as required in sensitive work areas. The C&A requirements do not apply and the security accreditation package is not required. The identified Sole Source Vendor shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in standard acquisition guidelines. Per the VA handbook 6500.6, no VA sensitive information will be transferred, shared, or stored with said vendor. As such, no additional mechanisms will be needed to ensure the protection of information. VA241-17-N-0208 Page 1 of Page 5 of 5 Page 1 of Table of Contents SECTION A 1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1 SECTION B - CONTINUATION OF SF 1449 BLOCKS 7 B.1 PRICE/COST SCHEDULE 7 ITEM INFORMATION 7 SECTION C - CONTRACT CLAUSES 9 C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 9 C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) 9 SECTION E - SOLICITATION PROVISIONS 11 VA241-17-N-0208 Page 1 of Page 7 of 7 Page 1 of SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 SERVICE AGREEMENT: MILESTONE MEDICAL/ MODEL: LOGOS 140 TISSUE PROCESSOR. S/N: 122706043 INCLUDES ANUAL PM AND SERVICE. Contract Period: Base POP Begin: 03-09-2017 POP End: 03-08-2018 LOCAL STOCK NUMBER: LOGOS 1.00 YR __________________ __________________ 0002 SERVICE AGREEMENT: MILESTONE MEDICAL/ MODEL: LOGOS 140 TISSUE PROCESSOR. S/N: 122706043 INCLUDES ANUAL PM AND SERVICE. Contract Period: Option 1 POP Begin: 03-09-2018 POP End: 03-08-2019 1.00 YR __________________ __________________ 0003 SERVICE AGREEMENT: MILESTONE MEDICAL/ MODEL: LOGOS 140 TISSUE PROCESSOR. S/N: 122706043 INCLUDES ANUAL PM AND SERVICE. Contract Period: Option 2 POP Begin: 03-09-2019 POP End: 03-08-2020 1.00 YR __________________ __________________ 0004 SERVICE AGREEMENT: MILESTONE MEDICAL/ MODEL: LOGOS 140 TISSUE PROCESSOR. S/N: 122706043 INCLUDES ANUAL PM AND SERVICE. Contract Period: Option 3 POP Begin: 03-09-2020 POP End: 03-08-2021 1.00 YR __________________ __________________ 0005 SERVICE AGREEMENT: MILESTONE MEDICAL/ MODEL: LOGOS 140 TISSUE PROCESSOR. S/N: 122706043 INCLUDES ANUAL PM AND SERVICE. Contract Period: Option 4 POP Begin: 03-09-2021 POP End: 03-08-2022 1.00 YR __________________ __________________ GRAND TOTAL __________________ VA241-17-N-0208 Page 1 of Page 9 of 9 Page 1 of SECTION C - CONTRACT CLAUSES C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) FAR Number Title Date PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) FEB 2015 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT MAR 2000 852.203-70 COMMERCIAL ADVERTISING JAN 2008 C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) (a) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) VA241-17-N-0208 Page 1 of Page 10 of 10 Page 1 of FAR Number Title Date 852.237-70 CONTRACTOR RESPONSIBILITIES APR 1984 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS JAN 2017 SECTION E - SOLICITATION PROVISIONS FAR Number Title Date 52.212-2 EVALUATION COMMERCIAL ITEMS OCT 2014 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS DEC 2016 FAR Number Title Date 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS ALTERNATE I (MAY 2014) MAY 2015 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: (End of Addendum to 52.212-4)
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WHVAMC/VAMCCO80220/VA24117N0208/listing.html)
Document(s): Attachment; File Name: VA241-17-N-0208 VA241-17-N-0208_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3302029&FileName=VA241-17-N-0208-001.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3302029&FileName=VA241-17-N-0208-001.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: VA Medical Center;830 Chalkstone Avenue;Providence, RI; Zip Code: 02908
Record: SN04415538-W 20170301/170227234502-d81ab84b42d2c68178c5df87600b9a43 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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J -- Sources Sought Notice - Attachment