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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 01, 2017 FBO #5577
DOCUMENT

65 -- Dental Fabrication Base plus 2 - Attachment

Notice Date

2/27/2017
 

Notice Type

Attachment
 

NAICS

339116 — Dental Laboratories
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24917Q0319
 

Response Due

3/16/2017
 

Archive Date

4/15/2017
 

Point of Contact

Donna Harmon
 

E-Mail Address

5-5426<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

PAGE 1 OF 1. REQUISITION NO. 2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL TIME 9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR: SMALL BUSINESS HUBZONE SMALL BUSINESS SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM EDWOSB 8(A) NAICS: SIZE STANDARD: 11. DELIVERY FOR FOB DESTINA- TION UNLESS BLOCK IS MARKED SEE SCHEDULE 12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 13b. RATING 14. METHOD OF SOLICITATION RFQ IFB RFP 15. DELIVER TO CODE 16. ADMINISTERED BY CODE 17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE TELEPHONE NO. DUNS: DUNS+4: PHONE: FAX: 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM 19. 20. 21. 22. 23. 24. ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT (Use Reverse and/or Attach Additional Sheets as Necessary) 25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED. 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS: 30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012) PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 7. FOR SOLICITATION INFORMATION CALL: STANDARD FORM 1449 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 30 614-17-1-064-0002 VA249-17-Q-0319 02-27-2017 Donna Harmon 615-225-5498 03-16-2017 12:00pm 90C Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 X 100 x 339116 500 Employees N/A X Department of Veterans Affairs VAMC Memphis VAMC 1030 Jefferson Avenue Memphis TN 38104 90C Department of Veterans Affairs Network Contracting Office - 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically Setup 1-877-489-6135 See CONTINUATION Page The purpose of this solicitation is to procure local (read short turnaround times) fabrication and repair of Dental Prosthesis/Crown and bridge, Implant fabrication, and repair, and fabrication and repair of Dental Removable Prosthsis. Period of Performance - base year plus 2 possible option years Base year - 4/1/2017 to 9/30/2017 Option year 1 - 10/1/2017 to 9/30/2018 Option year 2 - 10/1/2018 to 9/30/2019 See CONTINUATION Page 614-3670160-064-824800-2560 0100248U9 X X Donna R. Harmon Contracting Officer VA249-17-Q-0319 Page 1 of Page 2 of 2 Page 1 of Table of Contents SECTION B - CONTINUATION OF SF 1449 BLOCKS 3 B.1 CONTRACT ADMINISTRATION DATA 3 B.2 STATEMENT OF WORK 4 B.3 PRICE/COST SCHEDULE 11 ITEM INFORMATION 11 B.4 DELIVERY SCHEDULE 23 SECTION C - CONTRACT CLAUSES 24 C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 24 C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 24 C.3 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (JAN 2008) 24 C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) 25 C.5 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) 26 C.6 VAAR 852.246-71 INSPECTION (JAN 2008) 26 C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 26 C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) 27 C.9 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 27 SECTION E SOLICITATION PROVISIONS 28 E.1 INSTRUCTIONS TO CONTRACTORS 28 E.2 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) 30 VA249-17-Q-0319 Page 1 of Page 23 of 23 Page 1 of SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 36C249 Donna R. Harmon Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X] 52.232-34, Payment by Electronic Funds Transfer Other Than System For Award Management, or [] 52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly [] b. Semi-Annually [] c. Other [X] Monthly in arrears 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE B.2 STATEMENT OF WORK FABRICATION AND REPAIR OF FIXED, IMPLANT, AND DENTAL REMOVABLE PROSTHESIS The VA Medical Center (VAMC) Memphis TN Dental Service is requiring services for local (read short turnaround times) fabrication and repair of Dental Prosthesis/Crown and bridge, Implant fabrication and repair, and fabrication and repair of Dental Removable Prosthesis. The Contractor shall provide all resources necessary to fabricate and repair and type of Dental Prosthesis (fixed, implant, or removable)for dental patients eligible for treatment at the VAMC Dental Service delivering in a manner specified in this statement of work. General Information: SCOPE AND BACKGROUND: Contractor shall provide the following dental laboratory services to the VAMC Dental Service. The Contractor shall provide all materials and supplies necessary to fabricate full and partial dentures with clasps for VAMC Memphis. For every task listed in the solicitation, the Contractor shall identify in writing all necessary subtasks (if any) and associated costs. Service(s) that is/are not listed in this solicitation must be added as a fixed price Service Line Item Number (SLIN). All contract modifications must be completed by the VA Contracting Officer (CO). Contractor shall be required to make daily pickups and deliveries (Monday through Friday) at the Memphis VAMC, Dental Clinic facility at no additional cost to the Government between the hours of 8:00am and 3:00pm, or as needed. Contractor shall be required to make denture repairs. Contractor shall be required to reline dentures. Contractor shall be required to fabricate custom impression trays. Contractor shall be required to fabricate crown and bridge and implant. This will be a firm-fixed price contract. Contractor's price for a finished denture, crown and bridge, and implant shall include the following shall include the following: Mount and set-up teeth in wax for try in. Finished denture to include patient s name and job number Contractor will be required to use Lucitone 199 or its equivalent Teeth specified by prescription Finished dentures will be evaluated for the following: Adequate occlusion Aesthetics Contour and polish Contractor price shall include the following: Fabrication of cast fixed restorations (single or multi-unit) CAD/CAM fabrication of implant prosthesis and restorations Mount and trim die and finish prosthesis QUALITY OF PRODUCT The Government requires a finished denture to be of a higher quality than a typical "economy type denture. The Government requires a finished crown or bridge, implant abutment, and implant crown. Quality of dental service will be of substantial value and quality as to be acceptable to dental VA provider. DELIVERY SCHEDULE The following delivery schedule is required for VAMC Memphis. All delivery times are based on normal VA workdays and hours. Removable Full Denture Unit CPT Code - D5110 upper, D5120 lower To include: Pour Primary Impression Fabricate Custom Tray Pour Final impressions Fabricate Denture Base with Wax Bite Rim Wax Set-up of Teeth Turnaround Time 2 day 3 days 2 days Fabricate Denture Base with Wax Bite Rim 5 days Wax Set-up of Teeth 5 days Process, Finish, and Polish, per unit 5 days 2. Reset Teeth (if necessary) 1 additional day 3. Duplicate Denture (if necessary) 5 days 4. Fabricate Immediate Denture (if necessary) CPT Code D5130 upper, D5140 lower 7 days 5.Removal - Partial Denture Unit CPT Code D5211, D5212, D5213, D5214, D5225, D5226, D5281 To include: Turnaround Time Pour Final Impressions 1 day Fabricate Cast Framework 10 days Wax Setup of teeth 5 days Process, Finish, and polish for acrylic or metal based 4 days Process, Finish, and polish Valplast RPD 5 days 6. Remake of Case Framework (if necessary) 10 days 7. Reset Teeth (if necessary) 1 additional day 8. Removable Prosthetic Repairs Defined as one of the following: CPT Code Description Turnaround Time D5510 Repair Denture Base 1 day D5520 Replace missing or broken tooth 1 day D5610 Repair denture base 1 day D5620 Repair cast framework 3 days D5630 Repair/replace broken clasp 2 days D5640 Replace broken teeth 1 day D5650 Add tooth to existing partial 1 day D5660 Add clasp to existing partial 2 days 9. Reline full denture. CPT Code D5750 Upper, D5751 Lower 2 day 10. Reline partial denture CPT Code D5760 Upper, D5761 Lower 2 day 11. Fabricate Surgical Stent CPT Code D5982 2 days 12.Fabricate Fluoride Tray CPT Code D5986 3 day 13. Fabricate Hard Night guard CPT Code D9940 5 days 14. Fabricate interim partial or full dentures CPT Codes D5810, D5811, D5820, D5821 5 days 15. Fabricate Fix bridge CPT Codes D6750 D6971 5 days D6720 D6721 D6792.D6722 D6740 D6750 D6752 D6545 D6792 D6780 D6781 D6782 D6792 D6783 D6790 D6791 D6793 D6794 D6795 D6920 D6930 D6940 D6950 D6970 16. Fabricate Cast Crown CPT Codes - D2750 5 days D2720 D2721 D2722 D2740 D2750 D2751 D2752 D2780 D2781 D2782 D2783 D2790 D2791 D2792 D2794 D2799 For example, if a contractor makes an on-site pickup to reline a full denture on Monday the Government requires an on-site delivery of the relined denture no later than the close of business on Wednesday. Primary Laboratory Services Fabrication of Valplast and Acrylic Partials Repairs of Valplast, and Acrylic Partials Fabrication of Cast Metal Partials Repair of Cast Metal Partials Fabrication of Removable Complete Dentures Repair of Removable Complete Dentures Fabrication of one or more fixed prosthesis on natural tooth abutments and/or implant abutments to restore the form, function, and aesthetics of an eligible VA patient s stomatognathic system In house CAD/CAM capability for design and fabrication of custom implant  abutments and prostheses The CAD/CAM capabilities must include proper form and function CAD/CAM capability for design and ability to have fabricated custom titanium and or zirconium substructures that meet the Manufacturers System requirements to maintain the warranty. The design must include the expertise necessary to predict the prosthesis that will function with the custom bar CAD/CAM capability for design and fabrication of fixed prosthetic crowns, bridges, inlays, and onlays using both metallic and all ceramic materials CAD/CAM capability for design and fabrication of fixed prostheses that includes but not limited to crowns, bridges, inlays, onlays, veneers to include precious metal, porcelain and zirconium restorations.   The design must include the expertise necessary to predict the prosthesis that will function within the high level of occlusal requirements the meet the needs of specialty trained dentists. Cast restoration and implant restorations must employ dry trimming of all model work as a methodology and meet the standards of dental materials approved by the ADA Custom shade selection provided by certified lab technician on lab premises that meets all appropriate HIPPA regulations VAMC Dental Service may request augmented services. The Contractor shall provide all materials and supplies necessary to complete each item. Contractor shall provide the following dental laboratory services to the VA Dental Service. For every task listed in the solicitation, the Contractor shall identify in writing all necessary subtasks (if any) and associated costs. Service(s) that is/are not listed in this solicitation must be added as a fixed price Service Line Item Number (SLIN). All contract modifications must be completed by the VA Contracting Officer (CO). Augmented Laboratory Services Traditional acrylic partials with wire clasps Splints Mouth Guards Processed Hard and Soft Lines Diagnostic wax-up and design services for removable prosthodontics Pre-fabricated and custom abutments for implants Precision cast retentive bars Precision and semi-precision attachments Fabrication of any fixed dental prosthesis including, but not limited to, porcelain veneers, crowns and fixed partial dentures Relines and Repairs The Contractor shall provide all materials and supplies necessary to complete each item. Acceptable supplies for removable prosthodontics include: Lucitone 199 denture acrylic, and Ivoclar or Dentsply denture teeth. 2. SPECIFIC REQUIREMENTS: The Contractor shall provide items that meet the quality, esthetic and functional requirements of the patient. All dentures and partials will carry a patient identification. The Contractor shall be familiar with mould guides by Dentsply and Ivoclar. The Contractor shall use procedures, techniques, and current technology, which are considered to meet Federal Drug Administration (FDA) regulations, American National Standards Institute (ANSI) guidelines and Buy American Act policies. The Contractor shall not subcontract any of VAMC dental laboratory services for the duration of the contract. The following materials shall be used in the fabrication of dental prostheses: Complete Dentures/Removable Partial Dentures: Lucitone 199 acrylic resin or comparable material Occlusal Scheme: Monoplane, linear Anatomic, full balanced Lingualized, linear 33 */monoplane 30 *rational Functional/rational The Contractor shall at no additional expense to VAMC, re-make all dental items that are not correct or flawed due to Contractor error. For example, if a framework does not fit the cast, it will be considered flawed and unacceptable. The framework will be re-made at no additional expense to the Government. If the framework fits the cast but not on the patient s teeth, it will be considered a flawed action of the Government and the remake will be at VAMC s expense. The Contractor s laboratory shall offer: The ADA standard should be met or exceeded in terms of quality of work produced. Currently acceptable ADA dental materials should be made available for the fabrication of the prostheses.   All materials used should be American Dental Association certified and each case must be completely documented in writing as to what materials and percentages were used and that they are documented on billing invoices. The lab must have an infection control program for all lab cases received by the lab and outgoing fabricated lab work. The program must be in place and reviewed by the Chief of the dental service or designee on an annual basis. They must meet all current OSHA and CDC guidelines to insure protection of the dental lab vendor employees and the Memphis VA Dental Clinic staff and patients. Knows and understands the requirements of restorative materials, occlusion, form, function and applies to the prostheses. Maintains an in house continuing education program to improve the knowledge base of the technicians in an environment of constant improvement, TQI. Case consultation with individual VAMC Dentists, Responsive and knowledgeable customer service representatives at no cost, Patient identification placed on all dentures and partials, including the patient s first initial of last name and last 4 digits of their social security number. According to Privacy Fact Sheet from Office of Health Data and informatics VHA Privacy Office. Fabrication and repairs conducted in-house/on-site, No charge for daily pick-up, tracking and delivery services, Adherence to The Centers for Disease Control (CDC) infection control guidelines for all incoming and outgoing cases. SCHEDULE FOR DELIVERABLES The Contractor will provide blank prescription forms to VAMC Dental Service to be completed by the prescribing dentist. VAMC Dentists will provide dental service prescriptions, accurate impressions and bite registrations. The form shall include the following information: Patient s first initial of last name and last 4 of SSN Type of prosthesis to be fabricated and any additional instructions. Attending dentist s name Date prosthesis sent Return Date SPECIAL INSTRUCTIONS: If a prescription is not legible or clearly understood, the contractor must contact the VAMC Assistant Dental Lab Supervisor or designee to obtain a clear and legible prescription. Impressions, teeth, prescriptions, finished product, etc. will be picked up from VAMC Dental Service and delivered to the Contractor s laboratory. Completed work shall meet the Schedule of Deliverables and returned to VAMC Dental Service. Daily pick-up and deliveries shall be accomplished Monday through Friday (working days), 9:00 a.m.-3:00 p.m. (working hours), excluding Federal Holidays and any other day specifically declared by the President of the United States to be a national holiday. All laboratory services shall be completed no later than ten (10) working days from the day of arrival at the laboratory unless specific turnaround times stated earlier require quicker service. Any changes in turnaround times must be agreed upon with the VAMC Dentist(s), VAMC designee, or Contracting Officer (CO). If timeframes cannot be met, the Contractor will give notice to the VAMC Dentist(s), VAMC Dental Service, VAMC designee, or Contracting Officer (CO) for rescheduling patients. QUALIFICATIONS: A certified/licensed Dental Laboratory Technician must supervise all laboratory work from the VAMC Dental Service. The Contractor must furnish an up-to-date list of all certified/licensed Dental Laboratory Technicians that are supervising laboratory work from VAMC Dental Service. The list of certification/licensure must be updated every six months and provided to the VAMC Contract Officer s Representative (COR) as needed and/or certified as accurate and complete. CHANGES TO STATEMENT OF WORK Any changes to this Statement of Work (SOW) shall be authorized and approved only through written correspondence from the VA Contracting Officer (CO). A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the Contractor through the actions of parties other than the Contracting Officer (CO) shall be borne by the Contractor. HIPAA: HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT: The Contractor must comply with all applicable privacy and confidentiality Statutes and Regulations VA Security policies and directives. HIPAA requirements contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act of 1996 and National Standards to Protect Privacy of Protected Health Information (PHI). A Business Associate Agreement (BAA) will be executed and be made part of the resulting contract. INVOICING Invoices must be submitted monthly and contain at a minimum the following information. Contractor shall provide this information on one original electronically submitted invoice: Contract number Patient (s) First initial of last name Social Security Number (last 4). Patient information will be safeguarded in accordance with VAMC policy. Cost per unit, Total Cost Date of Service Invoices must be available upon request to validate the number of completed VAMC dental laboratory cases, cost per case and total cost per month. The Contractor must maintain invoices throughout the duration of the contract. 3. PERFORMANCE PERIOD The Base Period for this contract is effective from: April 1, 2017 through September 30, 2017 plus Two (2) one (1) year options. Option Period-1 from October 1, 2017 through September 30, 2018 Option Period-2 from October 1, 2018 through September 30, 2019 This contract is subject to the availability of funds. WORK HOURS: a.The services covered by this contract shall be furnished by the Contractor as defined herein. The Contractor shall not be required to furnish emergency services or services during off-duty hours as described below. b. The following terms have the following meanings: (1) Working Days/Working Hours: Monday through Friday, 8:00 a.m. 4:30 p.m. (2) National Holidays: The 10 holidays observed by the Federal Government are: New Year s Day Martin Luther King s Birthday President s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas Any other day specifically declared by the President of the United States to be a national holiday. RECORD KEEPING: The Contractor shall establish and maintain a record keeping system that will track deliveries to VAMC Dental Service and the return of services requested from the Contractor s location of service. 4. TYPE OF CONTRACT: This will be a firm-fixed price contract. 5. QUALITY ASSURANCE PROGRAM: Quality Assurance Process (QA) that will guarantee a product that meets the patient s natural esthetics & superior fit with minimal chair time. No lead products or by-products will be used in any fabrications or repairs. Contractor shall perform internal technical audits to ensure consistent, high quality, and timely restorations. The Contractor s laboratory shall use procedures, techniques, and current technologies, which are consistent with Occupational Safety and Health Administration (OSHA) and Center for Disease Control (CDC) standards. CONTRACT PERFORMANCE MONITORING: The contract will be subject to CPARS under FAR 42.1503. The VAMC COR will monitor the Contractor's performance to ensure contract compliance, and to ensure VAMC is receiving the following services: (a) TIMEFRAME - The Contractor shall complete and return all dental laboratory work delivered to the Contractor s service location per Schedule of Deliverables. The Chief, Dental Service or his designee is VAMC s appointed official responsible for contract compliance. After contract award, any incidents of Contractor noncompliance as evidenced by these monitoring procedures shall be forwarded to the Contracting Officer (CO) for review. (b) INVOICE VERIFICATION The Contractor shall provide a complete and accurate invoice each month with each case. A request for payment shall be submitted to: Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin, TX 78714-8971 Each completed case will be identified by the service provided on the invoice. (c) CASE CONSULTATION The Contractor shall provide case-by-case consultation as needed on provided services within twenty-four hours of consultation request. (d) FLAWED PRODUCT The Contractor shall rework flawed products, which were not done by them within the same timeframe as other products delivered to them for laboratory services. 6. CONTRACT AWARD MEETING The contractor shall not commence performance on the tasks in this SOW until the Contracting Officer (CO) has conducted a post-award conference, or has advised the contractor that a post-award conference is waived. 7. CONTRACT ADMINISTRATION DATA: Donna Harmon, Contracting Officer Department of Veteran Affairs NCO 9 Network Contract Office 1639 Medical Center Pkwy, Suite 400 Murfreesboro, TN 37129 615-225-5498 B.3 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Complete Dentures Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 1.00 EA __________________ __________________ 0002 Partial Denture with Metal Frame Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 1.00 EA __________________ __________________ 0003 Repair Denture Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 1.00 EA __________________ __________________ 0004 Crown and Bridge Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 105.00 EA __________________ __________________ 0005 Implant abutment and crowns Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 120.00 EA __________________ __________________ 0006 Miscellaneous Casting Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 5.00 EA __________________ __________________ 1001 Complete Dentures Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 1.00 EA __________________ __________________ 1002 Partial Denture with Metal Frame Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 1.00 EA __________________ __________________ 1003 Repair Denture Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 1.00 EA __________________ __________________ 1004 Crown and Bridge Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 210.00 EA __________________ __________________ 1005 Implant abutment and crowns Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 240.00 EA __________________ __________________ 1006 Miscellaneous Casting Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 10.00 EA __________________ __________________ 2001 Complete Dentures Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 1.00 EA __________________ __________________ 2002 Partial Denture with Metal Frame Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 1.00 EA __________________ __________________ 2003 Repair Denture Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 1.00 EA __________________ __________________ 2004 Crown and Bridge Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 210.00 EA __________________ __________________ 2005 Implant abutment and crowns Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 240.00 EA __________________ __________________ 2006 Miscellaneous Casting Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 10.00 EA __________________ __________________ 0001AA Model Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 150.00 EA __________________ __________________ 0001AB Custom Tray Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 150.00 EA __________________ __________________ 0001AC Bite Block Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 150.00 EA __________________ __________________ 0001AD Set up Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 150.00 EA __________________ __________________ 0001AE Process and Finish Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 150.00 EA __________________ __________________ 0002AA Framework W/Lingual Bar 2 Clasps and 2 Saddles Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 27.50 EA __________________ __________________ 0002AB Model Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 27.50 EA __________________ __________________ 0002AC Custom Tray Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 27.50 EA __________________ __________________ 0002AD Bite Block Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 27.50 EA __________________ __________________ 0002AE Set Up plus teeth Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 27.50 EA __________________ __________________ 0002AF Process and Finish Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 27.50 EA __________________ __________________ 0003AA Acrylic Partial Dentures w/2 Wrought Wire Clasps Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 120.00 EA __________________ __________________ 0003AB Model Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 120.00 EA __________________ __________________ 0003AC Custom Tray Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 120.00 EA __________________ __________________ 0003AD Flexible (Valplast Type) Partial plus Teeth Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 50.00 EA __________________ __________________ 0003AE Surgical Stent Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 30.00 EA __________________ __________________ 0003AF Bleaching Trays Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 10.00 EA __________________ __________________ 0003AG Implant Bar Overdenture Including Implant Parts and High Noble Metal Titanium Bar 3-6 sites CAD/CAM Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 10.00 EA __________________ __________________ 0003AH Repair Denture Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 30.00 EA __________________ __________________ 0003AJ Repair Partial Denture Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 30.00 EA __________________ __________________ 0003AK Reline Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 40.00 EA __________________ __________________ 0003AL Rebase Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 40.00 EA __________________ __________________ 0003AM EMA sleep apnea device Contract Period: Base POP Begin: 04-01-2017 POP End: 09-30-2017 20.00 EA __________________ __________________ 1001AA Model Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 300.00 EA __________________ __________________ 1001AB Custom Tray Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 300.00 EA __________________ __________________ 1001AC Bite Block Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 300.00 EA __________________ __________________ 1001AD Set up Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 300.00 EA __________________ __________________ 1001AE Process and Finish Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 300.00 EA __________________ __________________ 1002AA Framework W/Lingual Bar 2 Clasps and 2 Saddles Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 55.00 EA __________________ __________________ 1002AB Model Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 55.00 EA __________________ __________________ 1002AC Custom Tray Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 55.00 EA __________________ __________________ 1002AD Bite Block Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 55.00 EA __________________ __________________ 1002AE Set Up plus teeth Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 55.00 EA __________________ __________________ 1002AF Process and Finish Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 55.00 EA __________________ __________________ 1003AA Acrylic Partial Dentures w/2 Wrought Wire Clasps Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 240.00 EA __________________ __________________ 1003AB Model Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 240.00 EA __________________ __________________ 1003AC Custom Tray Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 240.00 EA __________________ __________________ 1003AD Flexible (Valplast Type) Partial plus Teeth Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 100.00 EA __________________ __________________ 1003AE Surgical Stent Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 60.00 EA __________________ __________________ 1003AF Bleaching Trays Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 20.00 EA __________________ __________________ 1003AG Implant Bar Overdenture Including Implant Parts and High Noble Metal Titanium Bar 3-6 sites CAD/CAM Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 20.00 EA __________________ __________________ 1003AH Repair Denture Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 60.00 EA __________________ __________________ 1003AJ Repair Partial Denture Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 60.00 EA __________________ __________________ 1003AK Reline Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 80.00 EA __________________ __________________ 1003AL Rebase Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 80.00 EA __________________ __________________ 1003AM EMA sleep apnea device Contract Period: Option 1 POP Begin: 10-01-2017 POP End: 09-30-2018 40.00 EA __________________ __________________ 2001AA Model Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 300.00 EA __________________ __________________ 2001AB Custom Tray Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 300.00 EA __________________ __________________ 2001AC Bite Block Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 300.00 EA __________________ __________________ 2001AD Set up Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 300.00 EA __________________ __________________ 2001AE Process and Finish Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 300.00 EA __________________ __________________ 2002AA Framework W/Lingual Bar 2 Clasps and 2 Saddles Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 55.00 EA __________________ __________________ 2002AB Model Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 55.00 EA __________________ __________________ 2002AC Custom Tray Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 55.00 EA __________________ __________________ 2002AD Bite Block Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 55.00 EA __________________ __________________ 2002AE Set Up plus teeth Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 55.00 EA __________________ __________________ 2002AF Process and Finish Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 55.00 EA __________________ __________________ 2003AA Acrylic Partial Dentures w/2 Wrought Wire Clasps Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 240.00 EA __________________ __________________ 2003AB Model Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 240.00 EA __________________ __________________ 2003AC Custom Tray Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 240.00 EA __________________ __________________ 2003AD Flexible (Valplast Type) Partial plus Teeth Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 100.00 EA __________________ __________________ 2003AE Surgical Stent Contract Period: Option 2 POP Begin: 04-01-2018 POP End: 09-30-2019 60.00 EA __________________ __________________ 2003AF Bleaching Trays Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 20.00 EA __________________ __________________ 2003AG Implant Bar Overdenture Including Implant Parts and High Noble Metal Titanium Bar 3-6 sites CAD/CAM Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 20.00 EA __________________ __________________ 2003AH Repair Denture Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 60.00 EA __________________ __________________ 2003AJ Repair Partial Denture Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 60.00 EA __________________ __________________ 2003AK Reline Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 80.00 EA __________________ __________________ 2003AL Rebase Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 80.00 EA __________________ __________________ 2003AM EMA sleep apnea device Contract Period: Option 2 POP Begin: 10-01-2018 POP End: 09-30-2019 40.00 EA __________________ __________________ GRAND TOTAL __________________ B.4 DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE ALL Memphis VAMC 1030 Jefferson Avenue Memphis, TN 38104 Various dates during base year of 4-1-2017 to 9-30-2017 and possible option years: Option year 1 10-1-2017 to 9-30-2018, Option year 2 10-1-2018 to 9-30-2019 VA249-17-Q-0319 Page 1 of Page 27 of 27 Page 1 of SECTION C - CONTRACT CLAUSES C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years. (End of Clause) C.3 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (JAN 2008) (a) Indemnification. The contractor expressly agrees to indemnify and save the Government, its officers, agents, servants, and employees harmless from and against any and all claims, loss, damage, injury, and liability, however caused, resulting from, arising out of, or in any way connected with the performance of work under this agreement. Further, it is agreed that any negligence or alleged negligence of the Government, its officers, agents, servants, and employees, shall not be a bar to a claim for indemnification unless the act or omission of the Government, its officers, agents, servants, and employees is the sole, competent, and producing cause of such claims, loss, damage, injury, and liability. At the option of the contractor, and subject to the approval by the contracting officer of the sources, insurance coverage may be employed as guaranty of indemnification. (b) Insurance. Satisfactory insurance coverage is a condition precedent to award of a contract. In general, a successful bidder must present satisfactory evidence of full compliance with State and local requirements, or those below stipulated, whichever are the greater. More specifically, workers' compensation and employer's liability coverage will conform to applicable State law requirements for the service contemplated, whereas general liability and automobile liability of comprehensive type shall, in the absence of higher statutory minimums, be required in the amounts per vehicle used of not less than $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. State-approved sources of insurance coverage ordinarily will be deemed acceptable to the Department of Veterans Affairs installation, subject to timely certifications by such sources of the types and limits of the coverages afforded by the sources to the bidder. [Contracting Officer's Note: In those instances where airplane service is to be used, substitute the word "aircraft" for "automobile" and "vehicle" and modify coverage to require aircraft public and passenger liability insurance of at least $200,000 per passenger and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.] (End of Clause) C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) (a) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) C.5 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Tennessee. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) C.6 VAAR 852.246-71 INSPECTION (JAN 2008) Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor's address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor's account. (End of Clause) C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html. http://www.va.gov/oal/library/vaar/. 52.212-3 52.212-5 52.203-17 52.203-6 52.204-10 52.204-15 52.209-6 52.209-9 52.219-8 52.219-28 52.222-3 52.222-21 52.222-26 52.222-35 52.222-36 52.222-37 52.222-40 52.222-50 52.222-54 52.222-60 52.223-18 52.225-13 52.232-34 52.222-17 52.222-41 52.222-42 52.222-43 42.222-55 52.222-62 (End of Clause) C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) PLEASE NOTE: The correct mailing information for filing alternate protests is as follows: Deputy Assistant Secretary for Acquisition and Logistics, Risk Management Team, Department of Veterans Affairs 810 Vermont Avenue, N.W. Washington, DC 20420 C.9 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. (End of Provision) VA249-17-Q-0319 Page 1 of Page 30 of 30 Page 1 of SECTION E SOLICITATION PROVISIONS E.1 INSTRUCTIONS TO CONTRACTORS In order to maximize efficiency and minimize the time for quote evaluation, the Offeror shall submit the quote in accordance with the format specified below. Each offer shall contain the following information in electronic format: The electronic quote shall be prepared so that it meets the following format requirements: Quotes shall be submitted via e-mail and not in less than Font size 12 inch Arial Font with margins of 1 inch on all sides of each page. No hyperlinks In Microsoft Word, version 2003 or later version. All pages other than the cover page, must include the Offeror s name and page number. QUOTE SUMMARY The CO will receive quotes at the place and time set forth in the solicitation and will safeguard them in a secure area. Upon receipt, the CO shall make a preliminary review of all quotes submitted to determine responsiveness and completeness in accordance with the Instructions to Offerors provided in the solicitation (e.g., volumes, number of copies, exclusion of price/price data from past performance quotes, etc.). If a quote is deemed to be substantially incomplete, that offer may be eliminated from further consideration for award without further review. This review shall be documented. The quotes shall have the following page limits in the solicitation s section on Instructions to Offerors: Volume Title Max Number of Pages 1 Administrative Information 1Page, excluding submission of FAR clause 52.212-3, signed copy of SF 1449, and signed copy(ies) of any amendments 1 Past Performance 12 Page Narrative including former customer/client contact information 1 Management Approach 10 Pages 2 Price Quote 20 Pages ADMINISTRATIVE INFORMATION Offerors shall submit administrative information, including a cover letter, representations and certifications. The cover letter shall include all the information required by FAR 52.212-1 signed by an individual authorized to commit the company to the quote. The cover letter shall identify the number and types of copies of the quotes being transmitted. The cover letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation. It shall state: Taxpayer Identification Number (TIN), Address(es) of the location(s) at which the Offeror intends to perform the proposed effort, Names and telephone numbers of persons authorized to conduct negotiations, as well as the name of the official authorized to bind the Offeror s organization shall be clearly identified, EVALUATION METHODOLOGY The Government intends to award one Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract, under FAR Part 13.5, resultant from the issuance of this solicitation to the responsible Offeror submitting quotes that are determined most advantageous to the Government, price and other factors considered. The evaluation of quotes will be based on an evaluation of Past Performance, Management Approach, and Price submitted by each Offeror. Award under this procurement will be made to the Offeror determined to be the best value to the Government. In the evaluation of all Offerors quotes, Past Performance is significantly more important than Management Approach. When quotes are determined not to have any substantial differences (i.e., are essentially equivalent to each other), the importance of price in making the award determination will be greater and award may be made to the lower priced quote. It should be noted that award may be made to other than the lowest priced Offeror if the Government determines that a price premium is warranted due to Past Performance, and/or Management Approach. QUOTE EVALUATION Offerors quotes shall be evaluated using the factors described below, and must address all elements listed in the Instructions to Offerors in the solicitation. Evaluations will focus on the quotes ability to meet the objectives of the solicitation. Any quote that does not meet the requirements of the solicitation may not be considered for award. Factor 1: PAST PERFORMANCE The Offeror shall demonstrate successful, recent, and relevant (i.e., experience in providing services similar in size, scope, and complexity as described in solicitation) past performance. The more closely the previous/current performance of services matches the solicitation requirements in terms of performance provided, the more relevant the performance may be considered. Determination of relevance is the sole discretion of the Government. The Offeror shall provide a list of all contracts performed meeting or exceeding the size, scope, and complexity as described in solicitation. By submitting the list, the Offeror certifies that the list is current, complete, and accurate. The Government reserves the right to contact any of the references provided. The past performance submission shall be comprised of the following: Narrative: Past performance information may be for the Offeror and/or personnel as identified in the solicitation. The following information shall be submitted with recent and relevant past performance: Name and address, including zip code, of the Contracting Agency or Commercial Client Contract Number Brief description of contract, the work performed, and relevance to this requirement Total contract value Number of dental cases serviced per Month Period of Performance Contacting Officer s telephone number and email address Program manager, project officer, or COTR s telephone number and email address Contractor Office Address, including zip code, during referenced performance period. Completed Past Performance Questionnaires: A Past Performance Questionnaire shall be utilized to determine the quality of the Contractor s past performance as it relates to the probability of success of the required effort. The Past Performance Questionnaire shall be mailed/faxed to the Contracting Agency or Commercial Client. The Offeror shall instruct the Contracting Agency or Commercial Client to return a copy of the completed questionnaire directly to Donna Harmon at Network Contracting Office 09, 1639 Medical Center Pkwy, Room 400, Murfreesboro, TN 37129 or via email at donna.harmon2@va.gov NOT LATER THAN THE CLOSING DATE OF THE SOLICITATION (inclusive of any closing date extensions granted via amendment). The Government may use information provided by the Offeror in their quote submission, information in both Government and commercial databases, and other information available as VA determines is reasonable. The Government reserves the right to contact all references. IF THE OFFEROR HAS NO RELEVANT AND RECENT PAST PERFORMANCE, it shall affirmatively state that it possesses no relevant past performance. IF OFFEROR HAS LITTLE RELEVANT AND RECENT PAST PERFORMANCE, it shall state that it possesses no relevant past performance. Factor 2: MANAGEMENT APPROACH Offerors shall submit a comprehensive Management Approach. Optimal service effectiveness and delivery of dental services. Organizational Communication. The Offeror shall address how the lines of communication will be maintained between management, staff, and personnel. Ensuring Quality: Provide a Quality Assurance Surveillance Plan (QASP) to ensure the stated performance standards are consistently met. (See details in below paragraph.) Quality Assurance Surveillance Plan (QASP): The Offeror must propose a QASP that will cover all services to be provided. The Offeror s QASP will describe the Offeror s Quality Assurance (QA) capability and how they will assess all aspects of the Offeror s business to ensure that the performance standards stated in the contract are met. The Government, at the program level, expects to work with and through the Offeror s quality assurance organization in 1) assessing and validating Contractor performance, 2) documenting Contractor-identified performance issues, 3) implementing performance improvement projects, and 4) monitoring corrective action as appropriate. The QA function will confirm the validity and reliability of management indicators and/or compliance with requirements. The QA function will review and report on high risk processes. The QA Plan should provide for growth and improvement of performance levels. All proposed solutions must be fully operational within 30 days after award. Factor 3: Price. The Government shall evaluate price to determine whether or not it is considered fair and reasonable. The Government may utilize competition, market research, or other resources to evaluate proposed prices. The total evaluated price shall be the sum of the price for the base and option periods for all proposed Service Line Items. E.2 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Past Performance, Management Approach (Technical), and Price. Past Performance is significantly more important than Management Approach (Technical). Award will be made to the Offeror determined to be the best value to the Government. Technical and past performances, when combined, are approximately equal to Price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)
 

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Document(s)

Attachment
 

File Name: VA249-17-Q-0319 VA249-17-Q-0319_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3300368&FileName=VA249-17-Q-0319-002.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3300368&FileName=VA249-17-Q-0319-002.docx

 

File Name: VA249-17-Q-0319 VA249-17-Q-0319 Dental Fabrication.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3300369&FileName=VA249-17-Q-0319-003.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3300369&FileName=VA249-17-Q-0319-003.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: MEMPHIS VAMC;1030 JEFFERSON AVENUE;MEMPHIS TN

Zip Code: 38104
 

Record

SN04416285-W 20170301/170227235129-62c0bfdb3cb3ca1b34b6948caab1fba5 (fbodaily.com)
 

Source

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