DOCUMENT
J -- Ricoh Copier RFI - Attachment
- Notice Date
- 2/27/2017
- Notice Type
- Attachment
- NAICS
- 811212
— Computer and Office Machine Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 20;8524 N Wall St;Spokane WA 99208
- ZIP Code
- 99208
- Solicitation Number
- VA26017N0192
- Response Due
- 3/1/2017
- Archive Date
- 3/16/2017
- Point of Contact
- Joshua G Anderson
- E-Mail Address
-
1.3969<br
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- 5 This is a SOURCES SOUGHT NOTICE in support of the Walla Wala Health Care System in Walla Walla, WA, for market research purposes only to determine the availability of potential businesses with capabilities to provide the services described below. Potential offerors are invited to provide feedback via e-mail to Josh Anderson at Joshua.anderson2@va.gov@VA.Gov. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. All responses due by March 1, 2017, at 3:00p.m. EST. Potential contractors shall provide, at a minimum, the following information: 1) Company name, address, and point of contact, phone number, e-mail address, and DUNS. 2) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. Anticipated North American Industry Classification System (NAICS) code is 811212. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) 3) What types of information is needed to submit accurate offers? 4) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the draft SOW below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business (SB) Community or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice in the event the market does not indicate SB interest. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Note: Do not include Proprietary, classified, confidential, or sensitive information in responses. Not responding to this Sources Sought does not preclude participation in any future or potential solicitation, or Request for Quotation. It is the intent of the VA PSHCS is to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Federal Business Opportunity (http://www.fbo.gov). DESCRIPTION OF THE REQUIREMENT: 1. Contract Title. Full Service Maintenance for Multifunctional Ricoh Copiers located at the Walla Walla VA Medical Center and surrounding Community Based Outpatient Centers (CBOC). Background. The Walla Walla VA Medical Center (WWVAMC) and surrounding CBOCs have a requirement for a Full Service Maintenance for the Multifunctional Ricoh Copiers. Qualified service is required to maintain the devices to Manufacturer s specifications. Scope. Contractor shall furnish all supervision, labor, travel, equipment, parts, and supplies (except paper) to provide full service maintenance of the multifunctional devices listed in the attached equipment schedule. Equipment is located at the WWVAMC and surrounding CBOCs. Remote network access may be made available at the discretion of VA for the purpose of monitoring networked devices and copy count data gathering. Period of Performance. Base Period: 01 April 2017 31 March 2018 Option Year 1: 01 April 2018 31 March 2019 Option Year 2: 01 April 2019 31 March 2020 Option Year 3: 01 April 2020 31 March 2021 Option Year 4: 01 April 2021 31 March 2022 Hours of Coverage & Federal Holidays. Maintenance Service will be provided during regular coverage hours of 8:30am to 5:30pm, Monday through Friday, excluding federal holidays. The contractor shall contact the POC or his/her designee prior to commencing any work on the premises. Federal Holidays are: New Years' Day Martin Luther King Day Presidents' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day Specific Tasks. The Contractor shall furnish all supervision, labor, travel, equipment, parts, and supplies to accomplish maintenance and repairs for all devices listed in the equipment schedule. Contractor shall maintain all copiers/printers/multifunction machines listed in the equipment schedule in accordance with the manufacturer s recommendations, including periodic maintenance to be done on schedule. 6.3 Contractor shall provide annual scheduled maintenance and periodic maintenance plan for all individual equipment listed in the equipment schedule. 6.4 Scheduled Maintenance shall be performed at the Manufacturer s recommended frequency as published in the Manufacturer s Service Manuals during the annual contract period. Original Equipment Manufacturer (OEM) parts shall be used for all maintenance and repair services, unless otherwise authorized by the VA Point of Contact (POC) or designee. 6.6 Contractor shall return the equipment to the full operating condition, per manufacturer specifications. 6.7 Contractor shall provide all consumable supplies (excluding paper), required for copying, printing, scanning, and faxing. Consumables shall consist of and are not limited to toner, developer, black and color cartridges, staples etc. The contractor shall automatically replenish consumable supply inventories based on monthly production levels and established need. 6.8 Contractor shall provide recommendations for upgrade or replacement of equipment based on periodic maintenance and/or other factors based on the hardware manufacturer s specification, provide a schedule for individual equipment billable replacement parts associated with periodic maintenance. The Contractor shall provide maintenance kits for equipment upon arrival for periodic maintenance as specified by the manufacturer. Critical or High Priority Equipment: Contractor shall respond to onsite service calls with qualified technicians within four (4) working hours, 8:30 a.m. to 5:30 p.m. Monday through Friday, excluding Government holidays, for equipment identified as critical or high priority. Not more than ten (10) percent of the multifunction devices will be identified by the VA as critical. The response time measurement starts when the Contractor receives the call from an authorized VA employee or if available, online remote monitoring system. Standard Equipment: Contractor shall respond to onsite service calls with qualified factory trained technicians within eight (8) business hours (same-day or next day) for all other equipment covered in this task order. Contractor shall provide estimates of turnaround to repair equipment where a replacement part(s) must be specially ordered. Allow for inclusion of newly-acquired equipment and removal of de-commissioned equipment from the schedule. The Contractor shall perform all work on VA premises unless specifically authorized. Moving of Equipment: Contractor shall move equipment, at no additional cost to the Government, within the facility or from the main VA campus to any of the listed CBOCs within five (5) working days after notification. Equipment shall not be removed without written approval from the VA POC or his/her designee. Contractor shall be responsible for loss or damage of equipment when under control of the Contractor. Any equipment removed from site shall have the hard drive removed and turned over to the IT department prior to leaving the premises. 6.15 Contractor shall provide automated meter reading capability for all copiers under this contract. 6.16 Contractor shall provide a replacement machine within 72 hours if a machine cannot be repaired at no-cost to the site. 6.17 WWVAMC reserves the right to add or delete equipment to the task order without penalty. Any changes in the Equipment List shall be done through a modification to a task order. Reports. Contractor shall provide a monthly report of all service calls performed on the VAMC Walla Walla Multifunction Device Fleet to include service calls per machine and periodic maintenance performed. 7.2 Discovery Report. Discovery is the initial phase where the Government POC and the contractor shall survey the site(s) to validate inventory of equipment to be covered in the task order. All subsequent reports are based on the Discovery Report as updated. Provide to POC within 30 days of contract award a copy of the Discovery Report. Discovery Report shall indicate the following data: Location address with Building and room number Networked or locally-attached, if applicable Make, model, serial and manufacturer s part number Verification of functionality of all functions of the machine Annual and Semi-annual inventory report indicating: 7.5.1 Dates and types of service (periodic maintenance or repair) for each device covered by the contract. 7.5.2 Any recommendations for replacement or removal of equipment covered under the contract including an appropriate replacement model. Summary of consumables cost per printer model Monthly summary of all Periodic Maintenance and regular maintenance done on each machine. Place of Performance: VAMC Walla Walla 77 Wainwright Dr Walla Walla WA 99362 Richland CBOC 825 Jadwin Ave Suite 250 Richland Wa, 99352 Yakima CBOC 717 Fruitvale Blvd Yakima Wa, 98902 La Grande CBOC 202 12th St LaGrande OR, 97850 Lewiston CBOC 1630 23rd Avenue Bldg #2 Lewiston ID, 83501 Enterprise PCTOC 401 NE 1st Street Enterprise OR, 97828 Morrow County VA PCTOC PO Box 1059 Boardman OR, 97818 Performance Monitoring. VA POC or designee will perform periodic inspections to ensure compliance with the Terms and Conditions of the task order. Quality Assurance. The Government shall evaluate the contractor s performance under this contract using the method of surveillance. All surveillance observations shall be recorded by the Government. When an observation indicates defective performance, the COR shall obtain the contractor s representative s initials on the record of the observation. Invoicing. Invoices shall be submitted electronically via the Financial Services Center Mandatory Electronic Invoice System, on a monthly basis. Invoices must include, at a minimum, the following information: Contractor name, purchase order number, period of service the billing covers, and a list of equipment items covered during the stated period of performance. This requirement is in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests: http://www.fsc.va.gov/einvoice.asp. Electronic payments are net 30 days. Contract line items. Provide price for all copiers listed as two Contract line items: All copiers (not to include B-81 Reproduction Center, Mod ProC901s based on 200,000 copies/mth) B-81 Reproduction Center Copier (Mod ProC901s ) based on 125,000 copies/mth Proposed four new copiers (20,000 copies per month) Security Requirements. Contractor employees shall not have access to VA sensitive or computer information. The contractor employees shall have intermittent access and will be escorted by VA employees while at VA Facilities. No background investigation is required. Contractor employees shall check-in with the POC or designee upon arrival. LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes FAR Clause 852.219-10. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SpVAMC/VAMCCO80220/VA26017N0192/listing.html)
- Document(s)
- Attachment
- File Name: VA260-17-N-0192 VA260-17-N-0192_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3300361&FileName=VA260-17-N-0192-002.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3300361&FileName=VA260-17-N-0192-002.docx
- File Name: VA260-17-N-0192 P11 Attachment A 2016 Ricoh Copier Inventory.xlsx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3300362&FileName=VA260-17-N-0192-003.xlsx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3300362&FileName=VA260-17-N-0192-003.xlsx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: VA260-17-N-0192 VA260-17-N-0192_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3300361&FileName=VA260-17-N-0192-002.docx)
- Record
- SN04416288-W 20170301/170227235131-778a56c8fd1dcf2c5352e31960ee8462 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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