SOLICITATION NOTICE
Q -- MASSAGE THERAPY SERVICES - CLINTON OK
- Notice Date
- 2/28/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 621399
— Offices of All Other Miscellaneous Health Practitioners
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Oklahoma City Area Office, 701 Market Drive, Oklahoma City, Oklahoma, 73114, United States
- ZIP Code
- 73114
- Solicitation Number
- 246-17-Q-0012
- Archive Date
- 4/30/2017
- Point of Contact
- Edson Yellowfish, Phone: 405-951-3888
- E-Mail Address
-
edson.yellowfish@ihs.gov
(edson.yellowfish@ihs.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as Request for Quotes (RFQ) #246-17-Q-0012. This procurement is a 100% small business set-aside under NAICS code 621399 with a standard business size of $7.5 million. Estimated start date is April 15 2017. The closing date for receipt of quotes is March 15 2017. Offers shall be submitted to the Oklahoma Area Indian Health Service, 701 Market Drive, Oklahoma City, Oklahoma 73114, no later than 4:30 p.m., on March 15 2017. The offer must be submitted in a sealed envelope, addressed to this office, showing the solicitation number, and your name and address. Please do not email RFQ's. Qualified vendors will review the following and submit applicable information. No phone inquiries. STATEMENT OF WORK - MASSAGE THERAPY SERVICES I. General: This Statement of Work describes the requirement for the provision of massage therapy services at Clinton Indian Health Center, Clinton, Oklahoma for patients of the Clinton Service Unit. II. Background: The Clinton Indian Health Center is a Joint Commission accredited clinic. Massage Therapy is medical modality that has been deemed necessary to augment our pain management services. Therefore, contracted massage therapy services are necessary to support and supplement health care within the Service Unit. III. Scope: Therapeutic services shall completed pursuant to provider consult/order and specified treatment plan that includes massage therapy. From this treatment plan, evaluate and provide therapeutic massage services as determined by evaluation and provide follow-up care as identified by treatment plan. This includes the medical treatment of disorders of the human body by the manipulation of soft tissue through the systematic external application of massage techniques, including touch, stroking, friction, vibration, percussion, kneading, stretching, compression, and joint movements within the normal physiologic range of motion. Adjunctive therapies such as the external application of water, heat, cold, topical preparations, and mechanical devices may be utilized to augment services. This scope shall also include the ability to collaborate with other healthcare professionals in the development and implementation of strength and conditioning exercises/stretches as identified by evaluation and part of treatment plan. Services must be fully coordinated and integrated with the patient's primary care provider and other healthcare professionals within the Service Unit with respect to services provided and professional relationships. IV. Responsibilities: a. Provide therapeutic massage therapy as outlined within Scope noted above. b. Services shall be scheduled on 30 minute scheduling increments. On select occasions and pursuant to provider's treatment plan, a longer treatment service may be completed but shall not exceed more than 60 minutes. c. Communicate, in a timely fashion, to the referring primary care provider and other healthcare professionals all clinical information necessary for continuity of care and documentation of quality of performance. d. Observe and assess patient's clinical condition and drug allergy profile; recognizing, identifying and interpreting situation and immediately deciding proper action and therapeutic care plan. e. Recommend proper therapeutic measures (exercise, stretches) for augmenting services. f. Document all patient encounters in the patient's electronic health record by close of business for each day. g. Complete new employee orientation and all associated training requirements. h. The Clinton Indian Health Center shall have the right to provide continual review of all patient encounters and ensure all required documentation is provided. i. Failure, on the part of the Contractor, to provide care as identified may result in the suspension of contract for services. j. Work is to be performed at the Clinton Indian Health Center. No payment will be rendered for services outside of the facility. k. Provider high quality customer service to all patients, providers and coworkers that embody the service's unit vision of "exceeding the need." l. The Clinton Indian Health Center shall retain the right to implement additional contractor responsibilities if, during the course of the contract, additional responsibilities become necessary to maintain continuity of care and quality of performance, however, these additional responsibilities, if implemented, do not alter nor effect negotiated and contracted rate fees. V. Period of Performance: one year VI. Contractor Qualification Requirements: Contractor must have graduated from an approved massage training program. VII. Special Terms and Conditions: Contractor shall possess the following requirements: a. Rubella immunity must be documented either by serologic test or proof of immunization b. A yearly PPD is required for all persons who have had no previous positive tuberculin skin test c. A series of three (3) Hepatitis B immunizations or serologic proof of past infection is required d. Annual influenza vaccination VIII. Schedule of Work: Contractor shall provide one therapist providing an eight (8) hour shift three times a week as agreed upon between contractor and the Clinton Indian Health Center. The government reserves the right to increase the number of therapist and/or hours of service as mutually agreed upon by the Clinton Indian Health Center and Contractor. IX. Contract Evaluation Contractor shall be evaluated yearly upon completion of each contract term. The government reserves the right to conduct evaluations more frequently if deemed necessary. Evaluation shall include patient/customer satisfaction, efficiency in processing pending referrals, efficiency in scheduling approved referrals and adherence to scope and contract term. The supervisor in conjunction with contractor management shall conduct the evaluations of the contractor's performance. The contractor shall advise the of any problem(s) encountered in connection with meeting the needs of patients served. X. Rates of Payment: Contracted rates shall be established as identified within the attached quote for services and shall be invoiced on a totaled, completed service (per-day; 8 hours) hourly rate based invoice and shall be submitted as identified in section IX of this Statement of Work. XI. Indemnity and Insurance: The government assumes no responsibility of negligent acts of the Contractor. Therefore, the Contractor is responsible for personal insurance if the Contractor indicates that it is necessary. The Contractor will hold harmless and indemnify the government against any or all loss, cost, damage, claims, expense or liability whatsoever as a result from the performance of the Contractor. The Contractor will hold the Federal Government and its agents including the Clinical Director and the Governing Body immune from civil or professional liability for all acts related to quality care management and enforcement of this contract. XII. Government Furnished Information, Property and Services: All records of consultation, examination, surgeries/procedures and services of patients' required in the performance of this contract will remain the property of and subject to the exclusive control of the Clinton Indian Health Center. The Clinton Indian Health Center will provide administrative support staff for scheduling and patient registration along with exam tables and associated linens for use by Contractor. The Contractor shall be responsible for providing all adjunctive and mechanical devices as required for the provision of services. Such Contractor furnished equipment shall be mutually agreed upon and shall be approved through the service unit's biomedical and safety officer before use and may be subject to ongoing inspections as deemed necessary. XIII. Invoicing Requirements a. The Contractor shall be required to provide an original and two (2) copies of the invoice to Oklahoma City Area Indian Health Service, Division of Financial Management, 701 Market Center Drive, OKC, 73114. b. Each invoice shall include the following information: i. Contractor's name and invoice date. ii. Contract number or authorization for delivery of services. iii. Description, price and quantity of services actually rendered. iv. Name, title, phone number, and complete mailing address of official to whom payment is to be sent. c. Invoice shall be submitted no later than ten (10) calendar days following last calendar day of the month. CLAUSES INCORPORATED BY FULL TEXT: Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulations (HHSAR) can be accessed on the Internet at http://www.farsite.hill.af.mil. The provisions of 52.212-1, Instructions to Offerors-Commercial Items (Jan 2017), applies to this acquisition. In addition to the information required in FAR 52.212-1, prospective contractors shall provide the following: (1) Dun and Bradstreet Number (note: Contractors must be registered in the System for Award Management (SAM) Registration to be eligible for award. This can be done at https://www.sam.gov/portal/public/SAM/#1) (2) Current license as a massage therapist (3) Medical Liability Insurance $1million/$3 million (4) All-inclusive pricing rate for approximately 1248 hours (5) Two relevant past performance references to include the contact name phone number, contract number, company name, brief description of project (6) Two letters of recommendation The provisions of 52.212-2, Evaluation - Commercial Items (Oct 2014) applies to this acquisition. The Government intends to award one purchase order from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (1) Price; (2) Qualifications (3) Past Performance. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Jan 2017), applies to this acquisition. The following FAR and HHSAR clauses apply: 52.204-7 Central Contractor Registration (July 2013), 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011), 52.223-6 Drug-free Workplace (May 2001), 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997), 352.224-70 Confidentiality of Information (Jan 2006), 352.270-17 Crime Control Act-Reporting of Child Abuse (Jan 2006) and 352.270-18 Crime Control Act-Requirement for Background Checks (Jan 2006). The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Jan 2016) applies to this acquisition. The following clauses apply: 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011); 52.222-3, Convict Labor (June 2003); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); 52.222-26, Equal Opportunity (Apr 2015); 52.222-36, Affirmative Action for Workers with Disabilities (Jul 2014); 52.222-50, Combating Trafficking in Persons (March 2015); 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Jul 2013). EVALUATION CRITERIA Technical as well as price will be a deciding factor for award of a purchase order. THE INDIAN HEALTH SERVICE WILL NOT CONSIDER YOUR QUOTE FOR AWARD IF YOU FAIL TO RESPOND TO THESE EVALUATION CRITERIA AS FOLLOWS: A) registration in the System for Award Management (SAM) database (reference https://www.sam.gov/portal/public/SAM/. Please note that all parties interested in doing business with the Indian Health Services must be registered in the SAM database. B) Propose and provide an all-inclusive hourly rate for services. The estimated quantity is 24 hours a week for a one-year period, for a total of 832 hours in a one-year period. C) Two relevant past performance references D) Current License and Proper Certifications as described in Statement of Work. E) Two letters of recommendation ** Please note that potential awardees will be required to pass a background investigation from the IHS Human Resources Department. This process may take up to three weeks **
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-Oklahoma/246-17-Q-0012/listing.html)
- Place of Performance
- Address: CLINTON INDIAN HEALTH CENTER, 10321 n. 2274 ROAD, CLINTON, Oklahoma, 73601, United States
- Zip Code: 73601
- Zip Code: 73601
- Record
- SN04417559-W 20170302/170228235131-3302ca7125ea728d7f4ad3d74a9deaf5 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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