Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 02, 2017 FBO #5578
DOCUMENT

65 -- Mobile Sterile Processing System Rental Updated SOW, Answers from Site Visit, Site Plans - Attachment

Notice Date

2/28/2017
 

Notice Type

Attachment
 

NAICS

336120 — Heavy Duty Truck Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24917Q0262
 

Response Due

3/7/2017
 

Archive Date

3/22/2017
 

Point of Contact

Thomas Allman
 

E-Mail Address

5-6320<br
 

Small Business Set-Aside

N/A
 

Description

Mobile Sterile Processing System (MSPS) Nashville Veterans Hospital Statement of Work 2/28/2017 I.) Mobile Sterile Processing System Term: A. TVHS will be funding the cost of the unit(s), plus the service contract with the vendor for seven (7) months with the ability to extend per month for up to an additional six months. Time shall commence upon acceptance of the MSPS(s) at the Nashville VA campus by the SPS Chief. Period may only be extended with written authorization from SPS Chief and Contracting Officer approval. Unit(s) shall be delivered within 30 days of receipt of the award. II.) MSPS Requirements: The MSPS trailer shall be transported to the TVHS Nashville, TN where it will be docked into the healthcare facility by a connecting corridor provided by vendor. The MSPS trailer shall be stand-alone and house utility tie-ins for power, water, sewer, telephone, data, and fire alarm system, with all connections to the facility made and maintained by the vendor. Vendor is responsible for verifying and selecting their exact tie-in / connection points. The vendor will be provided point of service connections within the hospital for trailer utility requirements. Vendor will be responsible for tie-in of the utilities necessary to provide the temporary sterilization services required by the hospital through their product. See attached drawing for exact location of Mobile SPD unit. It shall be the responsibility of the offeror to provide the TVHS with the products and services and associated quantities to meet the requirements of the project. The MSPS shall include the following requirements and specifications: 1. Shall easily integrate with existing structures. 2. Shall be configured as a trailer providing approximately 1,000 sq ft. of internal useable space. 3. Shall be capable of functioning as self-contained unit with fully integrated power distribution (exact power requirements to be provided to facility by offerer), lighting, HVAC filtration, communications, plumbing, fire sprinkler, fire and intrusion alarm systems, and storage areas. Mobile unit will need to be locked during SPS non-working hours. A minimum number of keys will be provided by vendor for all door locks. Keys will be returned to vendor upon de-commissioning. 4. Shall have a plumbing system complete with fixtures, distribution. Vendor is providing Deionized water and will be the vendor s responsibility to provide maintenance and consumables to maintain water treatment. 5. Vendor is responsible for verifying and selecting their exact tie-in / connection points. Vendor shall provide a connection box (lockable, weatherproof) with disconnects (valves, electrical disconnect, etc.) on the exterior of the VA hospital. 6. Vendor is responsible for connection and fire sprinkler piping to the mobile SPD. Provide a tamper / test / flow station at the connection, then connect it to the Notifier Fire Alarm system to register a flow. The closest fire alarm system panel is in the southeast corner of the first floor of the VA ACRE (Ambulatory Care and Research Expansion) building. The facility fire alarm system is currently maintained by Century Fire Suppression LLC, 770-506-2388, 615-571-6023 Cell (DUNS#799803650). 7. Vendor will be responsible for transitions of personnel and equipment from mobile unit to Medical Center. Vendor is to maintain the transition and walkway to and from building. Ramp system/ Connecting corridor/transition platform is needed with weather protection package that protects staff and RME from extreme cold/heat, wind, rain, flooding during transport to and from hospital and mobile unit. Temporary structure required for access from the hospital to the temporary trailer will meet all local, state, and Federal building codes. Ramp and decking must be slip proof. Connecting walkway/corridor will connect 2 VA hospital entrances and shall have minimum internal clearance of 6 feet wide and 7 feet 6 inches tall. Walkway / corridor shall be independently supported. 8. Vendor shall provide and maintain a generator (including fueling) for emergency back-up power for the duration of the mobile SPD unit, including option months. Vendor shall provide and maintain fuel required to operate the generator in the event of a power failure. Vendor is responsible for making and maintaining all connections to facility. 9. Trailer shall be internally configured with separate rooms and features for the following: Separate ingress/egress to Clean and Decontaminations sides of the trailer Shall be equipped with telephone and data jacks and cabling to support up to six triplexes for computer, telephone, and fax lines and one emergency/fire line that can be directly connected to the fire alarm system. Shall be equipped with a telecommunications patch panel to enable the connection of telephones as well as plugs for T1 lines. Shall provide comprehensive preventive maintenance and service response schedule. Response time shall be within four hours. Shall be delivered to specified location as determined by the facility. Exact dimensions and locations of storage tanks, subgrades of the area shall be measured / verified by the vendor for the ideal position necessary for the service to operate properly during the placement of the mobile unit. Vendor shall be responsible for removing any debris from the site as it relates to delivery, installation, and construction; a dumpster is permissible within the vendor s specified location. Shall be installed according to TVHS specifications and standards (http://www.cfm.va.gov/til/dGuide.asp) you would need to click on the link titled Sterile Processing Service and Logistics Service and local building codes to the extent possible in a mobile facility. The contractor shall adhere to all local safety standards and local building codes, OSHA safety standards and local TVHS safety standards shall prevail. After installation contractor shall provide documentation and certifications for each MSPS its system of utilities and other features showing compliance with the requirements of AIA, NEC and International Plumbing Code. Provide set-up of the trailers including all interior and exterior components and equipment and connections to TVHS provided utilities and infrastructure in order to make trailers fully functional and operational. Provide training for all TVHS SPS staff including Biomedical and maintenance personnel. Provide a scheduled preventative maintenance agreement for quarterly preventative maintenance (on-site). Certification: Prior to installation the provider of the MSPS shall provide ISO documentation regarding the quality of their products. After installation, connection, and testing indicating compliance with all requirements, each MSPS and the entire system of utilities, shall be certified to confirm compliance with the requirements of TVHS and all codes and standards listed in paragraph H of this Statement of Work. Furnish documentation of the required certification to the TVHS before new MSPS is put into service. Training: Although the service of the units will be covered under the contract with vendor, the vendor shall provide training to staff as follows: a. Training for sterile processing staff on the operation and use of all utility systems including electrical power and lighting, HVAC, and communications. b. Training for sterile processing staff on the operation of the unit. Staff training on the sterile processing equipment will be provided by the OEM with any fees for this service payable by the facility. c. Training for sterile processing staff on all safety measures particular to the MSPS including fire sprinkler system and staff evacuation plans. 2. The Contractor shall provide technical training relating to emergency servicing and routine servicing to Facilities Management Service (FMS) staff and support staff as follows: Operation and use of all utilities systems extensions/connections including electrical power, lighting, and communications. All installed and connected alarm systems and alarm communication capabilities. HVAC and lighting for connector enclosure, if applicable. O&M instructions to TVHS FMS staff to perform emergency servicing of the MSPS. The contractor shall provide a minimum of 20 hours of combined training to the sterile processing/FMS staff. The division of the 20 hours will be mutually agreed upon between the Contractor and TVHS. F. Service, Operation and Maintenance (O&M): O&M and repair service shall be provided as required to maintain the complete installation in full operating order and compliance with all codes. Contractor shall provide routine preventive maintenance in accordance with the manufacturer s maintenance schedule as well as repairs/unscheduled maintenance of the contractor furnished MSPS(s), accessories, sterile processing equipment, and other items and equipment furnished by the Contractor. The cost for this service shall be included in the contract for these items. Contractor should be onsite within 4 hours to address failures resulting in operational downtime. Operational downtime cannot exceed 8 hours. TVHS will provide the following Operations and Maintenance functions: Electrical power Water supply, including hot water and/or steam and wastewater disposal Computer, telephone, and fire alarm service, except that the expense to remedy defects in the installation or in the equipment furnished or installed by the Contractor shall be charged to the Contractor. Housekeeping Snow removal and ice control. Trash removal including Regulated Medical Waste. Decommissioning: Upon the completion and acceptance of the restoration of function in the sterile processing department after renovations, MSPS operations will cease, and the unit(s) and all temporary construction and utility extensions shall be removed from the site, back to their connection boxes (lockable/weatherproof) with valves, disconnects, and sewer cap. Vendor shall remove telecommunications and fire alarm back to the source (switch/panel). All utility extension. These items shall be removed within 15 days from the TVHS removing all equipment from the MSPS areas. Disconnection of each utility and alarm shall be coordinated with the TVHS so there is no impact or minimal impact on TVHS systems and staffing. Removal shall be in accordance with the same requirements as above for installation, i.e. lifting plan (if applicable), safety, etc. H. Codes and standards: Contractor shall comply with the requirements of the following codes and standards. Codes and standards are available from the governing code writing body. The code shall be the most recent one available. Uniform Federal Accessibility Standards (UFAS) IBC-06, International Building Code IPC-06, International Plumbing Code IFGC-06, International Fuel Gas Code NFPA 70, National Electrical Code (NEC) NFPA 72, Fire Alarm Code NFPA 99, Health Care Facilities NFPA 101, Life Safety Code, (LSC). AIA guidelines for design and construction of Health Care Facilities The Joint Commission standards are to be met or exceeded. The TVHS Standards shall be met. I. Equipment Requirements: 1. Vendor will provide a Mobile Processing Unit that is fully capable of both decontamination and sterilization of facility wide reusable medical equipment 2. Sterile Prep area that can facilitate a workload of a minimum of 12 steam sterilization cycles per 24 hour period housing a minimum of 12 standard size trays per load (current SPS productivity is 14,000 items sterilized per month including peel packs and instrument sets) 3. Separate decontamination area for manual cleaning of instrumentation 4. Processing sink with a minimum of three basins for manual cleaning of instrumentation 5. Pass-through window between decon and sterile prep area 6. Low temperature sterilizers compatible with current RME 7. Minimum of four prep and pack stations in sterile prep area 8. Temperature and humidity requirements met and maintained per AAMI ST79:2010 3.3.6.4, 3.3.6.5, and 3.3.6.6 9. Lighting meeting AAMI ST79 3.3.6.7 10. Handwashing stations meeting AAMI ST79:2010 3.3.6.8 11. Emergency eyewash station for Decontamination area 12. Ramp system/connecting corridor/transition platform with Weather protection package that protects staff and RME from extreme cold/heat, wind, rain, flooding during transport to and from hospital and mobile unit 13. Deionized water supplied 14. Ultrasonic equipment capable of cleaning a minimum of 12 instrument sets per hour. 15. Washer-disinfector(s) capable of washing/thermal disinfection/drying of a minimum of 24 instrument sets per hour 16. Cold and hot water available 17. Fire alarm and safety features 18. Access secured 19. Fee includes delivery, complete installation and de-installation, complete hookup of utilities, complete set-up and takedown, pick-up, and unit training 20. Water pressure boosting pumps if minimal psi dynamic pressure is not met for equipment 21. Emergency power hookup available 22. 24/7 tech support available 23. All equipment maintenance, repairs, and periodic maintenance provided by vendor Addendum to 12.603(c) (2) (viiii)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24917Q0262/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-17-Q-0262 A00003 VA249-17-Q-0262 A00003.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3303041&FileName=VA249-17-Q-0262-A00003000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3303041&FileName=VA249-17-Q-0262-A00003000.docx

 

File Name: VA249-17-Q-0262 A00003 SITE PLAN OF MSPD.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3303042&FileName=VA249-17-Q-0262-A00003001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3303042&FileName=VA249-17-Q-0262-A00003001.pdf

 

File Name: VA249-17-Q-0262 A00003 NASHVILLE VAMC SITE PLAN.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3303043&FileName=VA249-17-Q-0262-A00003002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3303043&FileName=VA249-17-Q-0262-A00003002.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04418084-W 20170302/170228235615-1bbb47b29ef1d18f5f9699e4e421bec5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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