SOLICITATION NOTICE
X -- Housing Rental - San Juan Island, Friday Harbor, WA
- Notice Date
- 3/2/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 531110
— Lessors of Residential Buildings and Dwellings
- Contracting Office
- NPS, PWR - OLYM MABO 600 E. Park Avenue Attn: Ron Forsberg 360-854-7221 Port Angeles WA 98362-6757 US
- ZIP Code
- 00000
- Solicitation Number
- P17PS00594
- Response Due
- 3/14/2017
- Archive Date
- 3/30/2018
- Point of Contact
- Forsberg, Myron
- E-Mail Address
-
Click to email Contracting Officer; Myron (Ron) Forsberg
(Ron_Forsberg@nps.gov)
- Small Business Set-Aside
- N/A
- Description
- Request for Quote P17PS00594: Temporary Housing Rental Short-Term Lease of Residential Real Property, Friday Harbor, WA This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This RFQ and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95 and the NAICS code is 531110, Lessors of Residential Buildings and Dwellings. The Government intends to make a Firm Fixed Price, Simplified Acquisition (FAR Part 13), Best Value Award to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The National Park Service (NPS) encourages the participation of disadvantaged and women-owned businesses. We reserve the right to cancel this Request for Quotations. Interested quoters must be registered in the System for Award Management (SAM) database before an award can be made to them. If the quoter is not registered in SAM, they may do so through the SAM website at https://www.sam.gov/portal/SAM/ I. Background / Description of Requirement: The National Park Service (NPS), San Juan Island National Historical Park (SAJH) is Requesting Quotes for Temporary Housing Rental. The description of requirement is for the Short-Term Lease/Rental of Residential Real Property in or near the town of Friday Harbor on San Juan Island, WA. The space is to be used to meet a temporary increase in demand for park housing for seasonal program personnel (interns). NPS is seeking to lease the residential space for occupancy not later than April 1st, 2017 for a term of approximately 6 months, with option to extend up to an additional 6 months and not to exceed one year (364 days or less). The rentable space needs to be a large; house, condominium or apartment and shall have at least three (3) bedrooms and at least two (2) bathrooms (more bedrooms and bathrooms are preferred). II. Requirements: The residential space must be in or near (within 2 miles) the town of Friday Harbor, WA 98250 on San Juan Island, Washington State. The unit shall have at a minimum three bedrooms and two bathrooms (up to 6-8 available bedrooms if possible). Additional specifications, elements and amenities include but are not limited to, the following: A. Services and utilities to be provided by Lessor and included in monthly rental rate (water, power, garbage, sewer, propane, etc.): 1. Bulbs (lamps) in permanent light fixtures. 2. Yard maintenance 3. Trash removal service 4. Water and sewer service 5. Electricity 6. Heat B. Furnishings to be provided by Lessor at no additional charge: 1. Standard appliances (oven, refrigerator). 2. Desired appliances, if available (washing machine, dryer, microwave). 3. Beds and bed frames in each bedroom, dresser or closet in each bedroom, couches and chairs for sitting room, table and chairs suitable for dining. Personal items and instruments such as dishes, pots, bedding and towels, etc.; may or may not be included (lessor/quoter to specify). C. Lead paint disclosure requirements: Title X, Section 1018 of the Residential Lead-Based Paint Hazard Reduction Act of 1992, requires the disclosure of known information about lead-based paint and lead-based paint hazards. A written notice of disclosure of known lead-based paint in housing built before 1978 is required. The Lessor will complete and sign the Lead-Based Paint Disclosure (Form 97). D. Asbestos: The leased space must be free of all asbestos-containing materials and other hazardous materials, and comply with Federal, State, and local environmental laws and regulations. E. Fire and safety compliance: The leased space must meet or exceed the local code requirements and must contain fire protection devices, such as smoke detectors and automatic sprinkler systems. III. Additional Rental Requirements and Information: Any purchase order/contract written for this requirement will incorporate a rental agreement describing selected property and contents and will include the following elements: A. Keys: Lessor to provide sufficient number of keys to tenants or an NPS employee identified to assign to tenants (number depends on # of rooms/tenants). Keys will be returned by NPS at the end of the rental period. B. Inspections: Pre-occupancy and post-occupancy inspections will be made by Lessor and NPS. A written record of the house condition, cleanliness, and operability of smoke detectors will be completed during this walk-through, signed by both parties, Lessor and NPS. Mutual agreement will be arrived at regarding ¿normal wear and tear ¿ during the inspection. Date of walk-through to be mutually agreed upon and scheduled by NPS and Lessor. C. Cleaning: Unit will be clean and ready for occupation before rental period begins. Lessor to assure that the rental unit is cleaned between individual occupancies (number of individual cleanings is dependent on number and timing of tenants during the rental term). D. Maintenance: Lessor will be responsible for all customary repair and maintenance needs during the rental period. The NPS should notify the Lessor and/or Agent immediately upon noticing any needed repairs or damage. No repairs or alterations to the premises are to be undertaken by the NPS, its employees, or the tenants without the written consent of the Lessors. E. Invoice and Payment: The Lessor or Agent will invoice for the rental unit for each monthly period and payment will be made monthly at rates agreed to upon receipt of proper invoice. Invoices may be issued at the beginning of each month per the following procedures: 1. If payment is by electronic funds transfer (EFT), invoices shall be submitted to the U.S. Department of the Treasury's Internet Payment Platform System (IPP); https://www.ipp.gov in accordance with the clause included in the clauses section (refer to IPP instructions in clauses section below). Payment will be by electronic funds transfer to the contractor's bank account identified in their System for Award Management (SAM) record (www.SAM.gov). 2. Or if payment is to be by Government issued Purchase Card (MasterCard), invoice may be mailed or emailed to the park office. F. Damage Deposit: Federal policy and lease law prohibit NPS from paying a deposit, which would be refunded if the unit is not damaged during occupancy. Instead, the Government discharges obligations of this nature under the provisions of the Federal Tort Claims Act, 28 U.S.C. § § 1346 (b), 2671 et seq., which provides for the payment of money damages for personal injuries or property damage caused by the wrongful or negligent act or omission of any employee of the United States while acting within the course of his/her employment. In the unlikely event the lessor needs to file a claim for reimbursement of damages, the Contracting Officer will provide the necessary forms and assist the lessor in filing the forms. Additionally the NPS will agree to the following conditions: 1. NPS shall keep and maintain the premises in a clean, orderly and sanitary condition at all times during the terms of this rental period and on the termination of the tenancy shall surrender the premises to the Lessor in as good condition as when received, ordinary wear excepted. 2. Smoking is prohibited at all times in the rental unit. 3. No domestic animals are allowed on the premises without prior written permission from the Lessor. Tenant will be responsible for repair of any damage done by above mentioned animals. 4. NPS agrees to promptly vacate the premises in the event of failure to comply with agreement. 5. NPS will pay for any breakage and for damages done to furniture, appliances, fixtures, carpets and windows or to the building per the Federal Tort Claims procedures identified above. The NPS is not responsible for replacing appliances, fixtures, furniture, carpets and windows that have exceeded their life expectancy and fail due to normal wear and tear. 7. No changes in any fixtures or wiring or alteration to premises will be permitted without written permission of the Lessor. 8. NPS tenants will refrain from activities that would clog pipes (water and sewer). The above items will be incorporated so long as no provision in said lease violates local laws or Federal law. IV. Instructions to Quoters: (see FAR clause 52.212-1): Submit quote electronically by e-mailed message to Ron_Forsberg@nps.gov. Your quote should consist of one pdf file in which the items listed below are combined. Each message must be no larger than 20MB in size due to system limitations. Include the solicitation number in the subject line. Alternatively, electronic quotes may be delivered on CD, DVD, or flash drive to Ron Forsberg, National Park Service, 810 State Route 20, Sedro-Woolley WA 98284. The official combined synopsis/solicitation is posted at www.FBO.gov. Search for P17PS00594. Amendments to the solicitation will be posted in the same manner and same place as the solicitation; it the quoters responsibility to monitor the FBO website. Questions regarding this solicitation should be submitted in writing to Ron_Forsberg@nps.gov. Answers will be provided in writing to the requester (if the answer is already within the RFQ) or provided in amendment(s) to the solicitation. Clarifications may be asked by phone (360-854-7221). Prior to the solicitation closing date, the quoter must establish and/or maintain an active registration and complete the online representations and certifications at www.SAM.gov. All eligible responsible sources may submit a quote which shall be considered by the agency; however quoters who do not have an active SAM registration will be considered either ineligible or non-responsive and will not be considered for award. SAM registration is required even if the quoter indicates they prefer payment by MasterCard. Quote Response Date and Contents: The deadline for receipt of quotes is March 14, 2017 at 3:00 pm PST. Quotes may be submitted on letterhead or the Standard Form (SF-1449), and must include, at a minimum the following items: 1) Price, to include; Rental Rate $______ per month, furnished; and Rate: $_____ per cleaning (if applicable). 2) Rental space information to include: Unit address; Number of Bedrooms, Number of Bathrooms, Space area (in sq. ft.); List of utilities, furnishings and amenities included in the monthly rental rate. Documentation shall provide ample description of unit details (list of features, brochure, photos, etc.) showing that offered space meets requirements for specifications and characteristics listed above; 3) Name and remittance address of Lessor and DUNS number; 4) Name, phone number, e-mail, and mailing address of your point of contact; 5) Name and address of Agent (if applicable); 6) Indication if you prefer payment by MasterCard or electronic funds transfer (EFT) to the bank account identified in your SAM record; 7) Signature of official authorized to bind your organization. V. Evaluation Factors: Quotes received will be evaluated using the Simplified Acquisition Procedures in FAR Part 13. The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous (best value) to the Government, price and other factors considered (refer to FAR provision 52.212-2). VI. Clauses (apply to awarded contract): 52.252-2 Contract Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far. 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-13 System for Award Management Maintenance (Oct 2016) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.212-1 Instructions to Offerors - Commercial Items (Jan 2017) 52.212-4 Contract Terms and Conditions - Commercial Items (Jan 2017); 52.217-9 Option to Extend the Term of the Contract. (Mar 2000) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2017), with all paragraph (a) clauses incorporated; paragraph (b) clauses indicated by number 8, 25, 26, 27, 28, 33, 44, and 57 or 59. ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS - Internet Payment Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP; https://www.ipp.gov) unless the vendor elects to be paid by MasterCard. "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: vendor's standard invoice, including the following elements: 1) Name and address of the contractor. 2) Invoice date and invoice number. 3) Contract/purchase order number. 4) The description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed. 5) Period of Service for services rendered. 6) Name (where practicable), title, phone number, and mailing address of person to notify in the event of an improper invoice. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in www.SAM.gov record) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to contract award or no later than 3-5 business days after the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. This action is for the federal government and is exempt from state and local sales tax (Tax Exempt ID #140001849). 1452.203-70 Restriction on Endorsements (Jul 1996) The Contractor shall not refer to contracts awarded by the Department of the Interior in commercial advertising, as defined in FAR 31.205-1, in a manner which states or implies that the product or service provided is approved or endorsed by the Government, or is considered by the Government to be superior to other products or services. This restriction is intended to avoid the appearance of preference by the Government toward any product or service. The Contractor may request the Contracting Officer to make a determination as to the propriety of promotional material. VII. Provisions: (apply to this RFQ) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov/far 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (Jan 2017) 52.204-7 System for Award Management (Oct 2016) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.212-1 Instructions to Offerors - Commercial Items. (Jan 2017) 52.212-2 Evaluation - Commercial Items (Oct 2014) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. (Oct 2015) 52.212-2 Evaluation-Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: 1) Price; 2) Unit specifications and features (conformance to requirements and usefulness for our intended usage). Evaluation factors other than cost or price when combined are approximately equal to cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 52.212-3 Offeror Representations and Certifications-Commercial Items. (Jan 2017) Full text of paragraphs (a) and (c) through (t) is available at www.acquisition.gov/far. (b)(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website. (2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________. [Offeror to identify the applicable paragraphs at (c) through (t) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]
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