Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 10, 2017 FBO #5586
DOCUMENT

S -- SFVAMC UNIFORM SERVICES - Attachment

Notice Date

3/8/2017
 

Notice Type

Attachment
 

NAICS

812332 — Industrial Launderers
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;150 Muir Road;Martinez CA 94553-4668
 

ZIP Code

94553-4668
 

Solicitation Number

VA26117Q0365
 

Response Due

3/16/2017
 

Archive Date

3/16/2017
 

Point of Contact

Jason T. Hill
 

Small Business Set-Aside

N/A
 

Description

This is a SOURCES SOUGHT NOTICE - This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. No contract will be awarded as a result of this Sources Sought announcement. The Department of Veterans Affairs (VA), Network Contracting Office (NCO 21) is soliciting information from qualified Small Business sources, the results of this announcement will be evaluated to determine if at least two VOSB/SDVOSB sources are capable of performing the proposed work. The Department of Veterans Affairs (VA), Network Contracting Office (NCO 21) seeks responses from Small Business Vendors that  possess the capability and experience required to provide the following: The San Francisco Veterans Affairs Medical Center requires uniforms for 160 employees which have department specific uniform needs. Since we are a multifaceted service we require specific uniform requirements for HVAC, Plumbing, Building Maintenance, Electricians, Carpentry and Biomedical. This requires for the specific vendor to be versatile in accommodating our needs in a quick and responsive matter. We also require a presentable uniform that will endure the complex environment and circumstances our employees face on a day to day basis. Facilities Shirts for facilities section are to be of lightweight poplin, break resistant buttons. Collar Two-piece, lined; cuffs two button closure of a 65% cotton 35% polyester blend, long/ short sleeve. Trousers 65% polyester 35% cotton blend with YKK zipper with two (2) front pockets and two (2) back pockets. One (1) shirt and one (1) pant are considered 1 set. The initial issue of garments will be for an estimated 90 VA ENGINEERING employees and 20 BIOMEDICAL employees. - Employees' for Engineering, 20 Employees for Biomedical. Eleven (11) sets for each employee in total with VA Engineering logo on the shirt. Approximately sixteen (16) uniforms require a special fire retardant property in the fabric. Approximately eleven (11) Coveralls are to be substituted for pant/shirt depending on specialization of the worker, that may require fire resistant properties in the fabric Biomedical 11 Pairs Shirts and Pants with VA Biomedical Engineering logo 5 long sleeve oxford work shirts with button down collar 5 short sleeve oxford work shirts with button down collar 2 Polo shirts (short/long sleeves) Pants must be at least 50% cotton Oxford shirts must be 50/50 cotton blend Food Service Three types of uniform sets will be available and provided: Food Service Supervisor (4 Supervisors) - Flat front pants and short sleeve, pocketless, snap front shirt top (colors to be determined during contract negotiations) Food Service Worker (~45 Employees) Flat front pants and short sleeve, pocketless snap front shirt top (colors to be determined during contract negotiations) Cook (7 cooks) -Chef jacket, short sleeve pocketless snap front shirtand checked pants Additionally, white bib aprons will be supplied (90 per week) Each type of uniform will be available in a mens and women s fit and style. Each uniform component will be available in range of special sizes to comfortably meet all employee needs A special size is defined as sizes smaller and larger than standard sizes. Larger sizes are trousers having a waist of 46 or larger and a shirt size of 3XL or larger. Smaller sizes are those in petite fit beginning at size 0 (zero) and XS. A complete set is defined as: Food service worker and supervisor -one top and one pair of pants Cook - one pair of chef pants, one top and one chefs jacket Vendors have the option to provide uniform material samples for POC Jessica Fruitman between 3/6 and 3/14 from the hours of 8am to 4pm. 1. General Information Contractor shall provide rental, maintenance and laundry services for work related garments (shirts, trousers and coveralls) with the appropriate number of changes per week based on the work schedule of the employee, for VA Medical Center, San Francisco. Contractor shall comply with CAL/OSHA California Code of Regulations, Section 5193 Title 8, and blood borne Pathogen, laundry standards for contaminated laundry. Contractor shall possess a valid wastewater discharge permit from the local pretreatment authority. Contractor shall also possess any required hazardous material storage permits from local fire and/or health departments necessary for on-site use and storage of chemicals or other hazardous materials. All garments issued/provided under this contract shall be new, (Grade A). Used garments are not acceptable at any time, with the exception of a lost or damaged uniform caused by the VA employee. All garments furnished under this contract shall remain the property of the contractor at all times. Purchased garments become the property of the Department of Veterans Affairs. Definition. An environmental charge is defined as a stop at each VA pickup and delivery location. At the current time, there will only be one stop per week at the VA Engineering Locker room. Emblems Emblems for VA ENGINEERING AND BIOMEDICAL will be provided and shall have dark blue lettering with a white background. Emblems for ENGINEERING AND BIOMEDICAL will be provided and shall have navy blue lettering with a white background; (color will coordinate with trouser color). Emblems are a Department approved logo, and be firmly affixed to the front left side of the shirt. If the shirt is for a supervisor, the word "Supervisor' will be a approve Department service emblem. Name emblem is sewn on the right hand side of the Supervisor shirt, approximately 1/2 inch above the pocket. VA emblem with Service Name is sewn on the left hand side of the shirt approximately% inch above the pocket. Both emblems are sewn at the same level on the opposite sides of the shirt. The employee's name will not be on the shirt. Emblems will be provided by the vendor. SF VHA will provide the logo specifics. Issuance of Garments Each VA employee will be issued a predetermined amount of complete sets. A complete set is defined as 1 shirt and 1 pair of trousers/pants or one (1) coverall. During the term of the contract, VA may make changes in the number of sets of garments required due to the decreasing or increasing of departmental personnel. Upon award notification, VA will furnish the contractor a list of VA employees who are authorized to be issued garments. The list will provide the location, full name, type, color and quantity of garments to be issued. Contractor agrees to buy back special size garments if employees leave VA within 90 days of the initial issue date. Contractor shall provide qualified personnel to take individual sizing measurements and fittings on the initial order and any add on employees. Each garment shall be fitted to the satisfaction of the individual employee. If the garment does not fit to the satisfaction of the individual employee, the contractor shall exchange it for a new garment. Turn-around time for this shall be within 14 calendar days after notification of the exchange requirement. Non-delivery within this specified period shall result in a NO CHARGE to the VA for the initial issue of the uniform. Contractor shall have the ability to provide a wide variety of sizes to individuals to include any over-sized garments required, within two weeks of receiving a request, or three weeks if for a special size. Repair/Replacement Any repairs or alterations to garments shall be accomplished at no additional direct cost to the VA. Contractor shall be responsible for replacing the rented items that become damaged, worn out, or can no longer be worn with new garments, at no direct cost to the VA. This excludes damage or loss caused by VA employees (see paragraph D.5.6 below). Any material found to be damaged or defective at time of delivery shall be repaired, replaced or corrected by the contractor. This applies to the initial issue of uniforms and subsequent weekly deliveries. All repairs to include zipper replacement and broken, bent or missing buttons of equivalent quality. Repairs to be identified by means of a "NO CHARGE" repair tag placed on the garment and on the invoice. The invoice should also include annotations for replacements, any charges, NO CHARGE, credits, etc., as applicable. Contractor shall inspect garments for upgrading or replacement on an as needed basis. Replacement cost for garments damaged beyond repair or lost by VA employees will be the responsibility of the VA. Replacement garments, although not required to be new, shall be in good condition with no noticeable damage or worn areas. Prior to issuance of any new garment as a result of VA damage or loss will require approval of the Contracting Officer's Technical Representative (COR). Garments replaced without prior approval by the COR will be at no direct cost to the VA. The Replacement Garment Form (see paragraph D.8) will be used. When replacement is made for normal wear and tear, no set up fee will be charged. Delivery/Pickup Delivery and pickup will be required on a weekly basis, Monday through Friday. Delivery and pickup shall be accomplished on the same day each week. Normal hours for pickup and delivery will be between 7:00a.m.and 3:00p.m. Should a federal holiday occur on the scheduled delivery day, the contractor shall provide delivery on the weekday preceding the holiday. Contractor shall be able to provide and submit to the COR a computer generated weekly accountability of laundered garments delivered, plus a count of the previous week's pickup of soiled garments to equal a total inventory. Counting of garments shall be accomplished at VA locations by hand, not at contractor facility or by scanner. The weekly delivery document shall show employee name in alphabetical order by last name first, first name and middle initial, the employee identification number and for each employee a list of garments by type assigned to that employee. Exact buildings and room numbers will be provided at time of award concerning delivery and pickup location(s). If the contractor delivers an item(s) to the wrong location and the item(s) are not recovered at its original location, the contractor is responsible for its replacement by the next workday. All garments delivered shall be unwrinkled and in wearable condition for placement in the designated VA locations. VA will not pay for articles, which are not delivered thoroughly cleaned and/or received in extremely wrinkled condition. This determination shall be at the discretion of the COR. At the current time, VA San Francisco delivery address for Biomedical is located at 4150 Clement St. Bldg. #6, ground floor Room 11 and For VA Engineering the delivery drop off will be at Bldg 6, ground floor locker rooms. All garments delivered to VA San Francisco shall be covered with plastic protector by employee (i.e., Mr. Smith's five sets would be in one protector). Contractor shall provide required number of clothing racks at each pickup and delivery location for garments to hang on. Contractor shall provide repair tags at each delivery and pickup location. Contractor shall provide required number of clothing lockers at each location for soiled garments to be placed in. Contractor shall provide repair tags at each delivery and pickup location. Contractor shall provide required number of clothing hampers at each location for soiled garments to be placed in. Contractor shall provide weekly service and provide a delivery date and time of scheduled pick up. General Guidelines Laundering of all garments should be processed separately from standard industrial uniforms. Adequate stain removal shall be accomplished at no additional direct cost to the VA. Excessively stained garments will be replaced by the contractor at no direct cost to the VA. This determination will be made at the discretion of the COR. Contractor shall provide a tracking number to be attached to the collar or waistband of each garment. There will be only one tracking number to a garment and no duplicate numbers will be accepted. This tracking number will be attached at no direct charge. VA reserves the right to inspect contractor's facilities prior to award or any time during the validity of the contract. Inspection will be to observe the process and operations and to evaluate contractor's performance, quality control and related procedures. In case of an emergency that affects the San Francisco Bay Area, the contractor will give VA Medical Center San Francisco priority service. Contractor shall provide a 24-hour emergency telephone number where orders for immediate delivery will be processed. Unless specified elsewhere in the contract, the garments supplied need not be flame retardant or acid resistant and contain no special flame retardant or acid resistant features. The VA will notify the Contractor, in writing, of any hazardous materials that may be picked up by the company in the soiled garments or other textiles serviced under this contract. In NO case will hazardous materials be present to the extent that they may be harmful to Contractor's employees. SPECIAL CIRCUMSTANCES: If the incumbent contractor is the successful offer, company shall not be made to provide initial required sets of uniforms. San Francisco VA employees may, at their own discretion, elect to launder assigned uniforms on their own. In these instances, the Government will not be charged for any work that might otherwise be invoiced by the contractor. A 10% deduction on monthly invoices may be taken at the discretion of the COR. This deduction will be based on five (5) or more valid, documented complaints/deficiencies per month. A Replacement Garment Form will be used to identify any problems of the uniform by ENGINEERING AND BIOMEDICAL employees. Replacement Garments will be replaced in no more than 2 weeks of reported incident. Respondents shall provide detailed information as to how they are qualified to perform this work. In addition, respondents are requested to submit the following information: (1) Name of Organization, (2) Address + Zip Code, (3) Telephone number, (4) current GSA contract number, (5) Business status: (DVOSB or VOSB only) (6) Point(s) of contact, (7) e-mail address, (8) DUNS number, (9) number of years experience in providing this service, (10) current and/or past performance references that identify the contract/order number, customer, contract value, period of performance, prime or subcontract, and a brief description of services provided under the contract/order number. Interested vendors shall notify the Contracting Officer of pending changes in business status. Respondents will not be notified of the results. Based on the responses received, the Contracting Officer reserves the right to determine the set-aside status. No reimbursement will be made for any cost associated with providing information in response to this solicitation. All responses must be submitted by e-mail to the point of contact identified below; no other method of transmittal will be accepted. Responses to this Sources Sought Notice shall be e-mailed to the Contracting Specialist, Jason Hill, at Jason.hill@va.gov. Responses must be received no later than 2:00 PM PST on March 16, 2017. Failure to submit all information requested will result in a contractor not being considered as an interested business.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCHCS/VANCHCS/VA26117Q0365/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-17-Q-0365 VA261-17-Q-0365.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3325123&FileName=VA261-17-Q-0365-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3325123&FileName=VA261-17-Q-0365-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: San Francisco Veteran Affairs Medical Center

Zip Code: 94121-1593
 

Record

SN04427660-W 20170310/170308234353-58f002750bb72099ed0cbac806dc09c2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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