SOURCES SOUGHT
J -- Scanner Maintenance Support Services
- Notice Date
- 3/10/2017
- Notice Type
- Sources Sought
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, 6001 Executive Boulevard, Room 3155, MSC 9593, Bethesda, Maryland, 20892, United States
- ZIP Code
- 20892
- Solicitation Number
- HHS-NIH-NIDA-SSSA-SBSS-17-254
- Archive Date
- 3/31/2017
- Point of Contact
- Jermaine Duncan, Phone: 3018277515
- E-Mail Address
-
jermaine.duncan@nih.gov
(jermaine.duncan@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Federal Business Opportunities (FBO) SOURCES SOUGHT NOTICE 1.Solicitation Number: HHS-NIH-NIDA-SSSA-SBSS-17-254 2.Title: Scanner Maintenance Support Services 3.Classification Code: J - Maintenance, repair and rebuilding of equipment 4.NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment Repair and Maintenance Description: This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only. Background: The NIH Mouse Imaging Facility (MIF) is a shared, intramural resource for preclinical animal imaging studies.The MIF provides the NIH intramural research community access to modern radiological imaging equipment optimized for rodents and other laboratory animals for noninvasive imaging studies. The MIF provides intellectual, technical and material support for NIH investigators, and resources include: magnetic resonance imaging, micro-computed tomography, high frequency ultrasound with photoacoustic imaging, bioluminescence and fluorescence imaging. The MIF is dedicated to providing state-of-the-art anatomical, functional and molecular medical imaging capabilities for animal models of human disease. Purpose and Objectives: The purpose of this acquisition is to provide the NIH Mouse Imaging Facility (MIF) with hardware and software maintenance support for its Bruker BioSpin Corporation In-Vivo Xtreme 4MP Imager and Bruker Biospin Corporation Skyscan 1176 X-Ray Micro-CT Scanner on a sole source basis. This equipment is used to acquire optical luminescence/ fluorescence/radiographic images and three-dimensional radiographic computed tomographic images of small animals for ongoing preclinical biomedical research studies. Project requirements: Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, professional liability insurance, material, equipment and facilities, not otherwise provided by the Government as needed to perform the below stated requirements. 1.The Contractor shall provide the following support for one (1) Bruker In-Vivo Xtreme 4MP Imager (Serial No. CUX00030, NIH Decal No. 01942157) and all its associated system parts and software: a.One (1) preventative maintenance and system calibration visit. The contractor will communicate and visit during scheduled working hours (8am to 6pm EST Monday through Friday). During this visit all costs for labor, software upgrades and materials will be free of charge. This visit will include the following: i.Functional tests that include: camera cooling, calibration test, preview, Ex/Em filter check, focus, zoom/elevator, AMC screen, dark field test, light leak test and others as listed on the In-vivo Xtreme PM Report ii.Alignment and testing of all components in the optical path for every mode iii.Co-registration of x-ray and optical modes iv.X-Ray performance checks shall include: door switch alignment, all interlock switchs, correct display panel illumination and others as listed on the In-vivo Xtreme PM Report v.Component inspection to identify missing components/accessories or any loose or broken parts vi.Radiation survey (X-ray leakage test) in multiple locations listed on the In-vivo Xtreme PM Report vii.Cleaning of all necessary parts viii.All software updated ix.Answer customer questions on the operation of the Bruker Xtreme x.Unlimited repairs of instrument xi.All repairs performed on-site by Bruker trained and certified field technicians. b.Response time for service visits shall be within 3 days of determining that a visit is necessary. The service contract will include all parts and labor. The contractor will maintain an inventory of parts for use in service. In those situations, where the system console is not operational, repair parts to will be shipped to the MIF using overnight carrier services. After repairs are completed, defective components will be shipped back at the expense of the contractor. c.All labor shall be included and all non-consumable parts of the imaging system will be replaced (as needed) free of charge. Replacement parts include x-ray source components and camera. Replacement parts must be factory reconditioned or new from the original equipment manufacturer. Consumables such as bulbs, reagents, and samples shall not be covered by this plan. d.If replacement parts are required, they will be provided readily without delay on an exchange (refurbished) or new part basis. All parts will be warranted for a reasonable time period after installation. Additional materials necessary for engineering changes that are developed and mutually determined to be appropriate for the scanner will be available also. The contractor will be liable for delays in repair due to employee and or administrative issues that will directly or indirectly affect the performance of the MIF Bruker Xtreme 4MP Optical scanner. However, this does not include delays due to limited supply of parts. e.Unlimited remote access tech support shall be provided Monday through Friday 8am to 6pm EST. This includes phone support for technical issues on data acquisition and reconstruction, analysis, or any other technical question. f.All available software upgrades will be provided as soon as released, and free of charge. Software defects or other significant problems will be corrected as soon as possible though effective, mutual, communication regarding the steps taken or plan to repair instrument. g.Contractor will support the system in its original configuration unless those changes are made or directed by a Bruker Biospin Corporation representative. h.An Operator's Manual shall be provided for all hardware and software updates with documentation of changes. 2.The Contractor shall provide the following support for one (1) Bruker Skyscan 1176 X-ray micro-CT scanner (Serial No. 14H08100, NIH Decal No. 01807169) and all its associated system parts and software: a.One (1) preventative maintenance and system calibration visit. Contractor will communicate and visit during our scheduled working hours (8am to 6pm EST Monday through Friday). During this PM visit all costs for labor, software upgrades and materials will be free of charge. This visit will include: i.Gantry alignment test at low magnification (35µm pixel size) ii.Gantry alignment test at high magnification (7 µm pixel size) iii.All calibrations checked and adjusted iv.Geometrical correction test v.Flat field correction test vi.X-ray leakage test vii.Cleaning of all necessary parts viii.All software updated ix.Check and control of mechanical parts x.Answer customer questions on the operation of the 1176 CT. xi.Unlimited repairs of instrument. xii.All repairs performed on-site by Bruker trained and certified field technicians. b.Response time for service visit shall be within 3 days of determining that a visit is necessary. The service contract will include parts and labor. The contractor will maintain an inventory of parts for use in service. In those situations, where the console is not operational, repair parts to will be shipped to the MIF using overnight carrier services. After repairs are completed, defective components will be shipped back at the expense of the contractor. c.All labor shall be included and all parts of the imaging system will be replaced (as needed) free of charge. Replacement parts include x-ray source components and camera. Replacement parts must be factory reconditioned or new from original equipment manufacturer. d.If replacement parts are required, they will be provided readily without delay on an exchange (refurbished) or new part basis. All parts will be warranted for a reasonable time period after installation. Additional materials necessary for engineering changes that are developed and mutually determined to be appropriate for the scanner will be available also. The contractor will be liable for delays in repair due to employee and or administrative issues that will directly or indirectly affect the performance of the MIF Skyscan 1176 X-ray micro-CT scanner. However, this does not include delays due to limited supply of parts. e.Unlimited remote access tech support Monday through Friday 8am to 6pm EST. This includes phone support for technical issues on data acquisition and reconstruction, analysis, 3D reconstructions or any other technical question. f.All available software upgrades will be provided as soon as released, and free of charge. Software defects or other significant problems will be corrected as soon as possible though effective, mutual, communication regarding the steps taken or plan to repair instrument. g.Contractor will support the system in its original configuration unless those changes are made or directed by a Bruker Biospin Corporation representative. h.An Operator's Manual shall be provided for all hardware and software updates with documentation of changes. Key Personnel The contractor will be responsible for ensuring that the personnel assigned for service have the technical competence required to complete the service within a reasonable time and maintain the equipment at peak factory performance. Service personnel need to be certified by the Original Equipment Manufacturer (OEM). Level of Effort: Not applicable Government Responsibilities Government will provide Contractor personnel reasonable access to the Equipment for the required service repair. Government will cooperate with Contractor personnel so that Service can be performed efficiently and without interruption. Contractor shall be allowed use of Government equipment which Contractor personnel deem necessary to perform the Services. The Government will not be obligated to pay any federal, state, or local tax imposed upon or measured by contractor's net income. Applicable tax will be invoiced unless we receive a tax exemption certificate will be provided which acceptable to the taxing authorities. Delivery and Deliverables Contractor service technicians must be cleared at the NIH commercial vehicle inspection station located at 9000 Rockville Pike, Bethesda, MD to gain access to the premises. Service shall be performed at 10 Center Drive, Bldg 10, Room B1D200 Bethesda, MD 20892. Reporting Requirements Contractor shall provided a written report, submitted via email as a PDF or original paper hardcopy, upon completion of the annual preventative maintenance visit or any repair/service visit. The report shall summarize the visit and include a list of the hardware or software items checked, notations of any corrections made to bring each item into specifications, and any recommendations for maintaining the equipment within optimal specifications. This report shall be provided to the NIH before the service technician leaves the MIF (or within 24 hours). Anticipated Contract Type: A firm fixed price purchase order is anticipated. Period of Performance/Delivery Requirements: Base Year: May 1, 2017 - April 30, 2018 Option Year 1: May 1, 2018 - April 30, 2019 Option Year 2: May 1, 2019 - April 30, 2020 Place of Performance: The place of performance shall be at NIH in Bethesda, Maryland 20892. The contractor is required to work on-site. Capability Statement: Contractors that believe that they possess the ability to provide the required Neuropsychology Consulting Support Services should submit documentation on their ability to meet each of the project requirements to the Contract Specialist. Interested organizations must demonstrate and document in any response submitted, to this market survey extensive experience with and the ability to perform all of the specialized requirements elsewhere described. The information submitted must be in an outline format that addresses each of the elements of the project requirement and in the capability statement/information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required. The response is limited to fifteen (15) page limit. The 15-page limit does not include the cover page, executive summary, or references, if requested. Interested organizations are required to identify their organization name, address, DUNS Number type of business (e.g. 8(a), HubZone, etc), applicable North American Industry Classification System Code, and size standards in accordance with the Small Business Administration. The government request that no proprietary or confidential business data be submitted in a response to this notice. However, responses that indicate the information therein is proprietary will be properly safeguarded for Government use only. Capability statements must include the name and telephone number of a point of contact having authority and knowledge to discuss responses with Government representatives. Capability statements in response to this market survey that do not provide sufficient information for evaluation will be considered non-responsive. When submitting this information, please reference the solicitation notice number. All capability statements sent in response to this Sources Sought Notice must be submitted to Jermaine Duncan, Contract Specialist, via email at jermaine.duncan@nih.gov before the closing date and time of this announcement. All responses must be received by the specified due date and time in order to be considered. Note: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. No proprietary, classified, confidential or sensitive information should be included in your response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After review of the responses received, pre-solicitation and solicitation notices may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. The solicitation release date is pending. The Government anticipates negotiation of a firm fixed price purchase order. Contracting Office Address: 31 Center Drive Room 1B59 Bethesda, Maryland 20892 United States Place of Performance: Bethesda, Maryland 20892 United States Primary Point of Contact: Jermaine Duncan, Contract Specialist Jermaine.duncan@nih.gov Phone: 301-827-7515
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