MODIFICATION
Q -- TELERADIOLOGY AND FLUOROSCOPY SERVICES - Amendment 1
- Notice Date
- 3/20/2017
- Notice Type
- Modification/Amendment
- NAICS
- 621512
— Diagnostic Imaging Centers
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North, PO Box 36600, Billings, Montana, 59107
- ZIP Code
- 59107
- Solicitation Number
- RFQ-10-17-022-REL
- Archive Date
- 4/13/2017
- Point of Contact
- Rita E Langager, Phone: 406.247.7293
- E-Mail Address
-
rita.langager@ihs.gov
(rita.langager@ihs.gov)
- Small Business Set-Aside
- N/A
- Description
- Amendment One (1) to RFQ-10-17-022-REL The purpose of this amendment is threefold: (1) It incorporates a 7-month requirement for mammography reads; (2) Incorporates a workload report; and (3) Extends the hour and date for receipt of offers to 2:00 p.m., on March 29, 2017. All other terms and conditions remain unchanged. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items; FAR Part 12, Acquisition of Commercial Items (41 U.S.C. 1906 and 1907)); and FAR 37.4, Nonpersonal Health Care Services Contract (41 U.S.C. Chapter 33). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) intends to award a fixed-price commercial item contract in response to Request for Quotation (RFQ) 10-17-022-REL. The solicitation is issued on an unrestricted basis. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95. The associated North American Industry Classification System code is 621512 and the small business size standard is $15.0 million. PRICE SCHEDULE - TELERADIOLOGY AND FLUOROSCOPY SERVICES: BASE YEAR: 12 Months @ $______________ per Mo. = $___________________; OPTION YEAR ONE: 12 Months @ $______________ per Mo. = $___________________; OPTION YEAR TWO: 12 Months @ $______________ per Mo. = $___________________; OPTION YEAR THREE: 12 Months @ $______________ per Mo. = $___________________; OPTION YEAR FOUR: 12 Months @ $______________ per Mo. = $___________________; GRAND TOTAL: $___________________. PERIOD OF PERFORMANCE: The performance of this contract shall be for 12 months from April 1, 2017, through March 31, 2018, with four 12-month options. INTRODUCTION AND PURPOSE OF THE CONTRACT: The purpose of this contract is to acquire Teleradiology and Fluroscopy Services at the Blackfeet Service Unit, PHS Indian Hospital, 760 Hospital Circle, Browning, Montana. NON-PERSONAL HEALTH CARE SERVICE CONTRACT: The procurement is a nonpersonal health care service contract, as defined in FAR 37.101, under which the Contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical and professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment). The Contractor shall indemnify the Government for any liability producing acts or omissions by the Contractor, its employees and agents occurring during contract performance. The Contractor shall maintain medical liability insurance, which is not less than the amount normally prevailing within the local community for the medical specialty concerned. The Contractor is required to ensure that its subcontracts for provisions of health care services contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance. STATEMENT OF WORK: Professional Teleradiology Services will be obtained to provide Medical Staff with necessary information for diagnosing patients receiving any of the Imaging modalities currently offered at the Blackfeet Service Unit (also known as the Blackfeet Community Hospital). Reads/interpretations shall be performed by the radiologist(s) at the contract facility utilizing the PACS network system provided by the contractor. Electronically signed/verified documentation of the interpretative results shall be sent either by computer transmission to the Health Information Management (HIM) Department or electronically entered into the patient's Electronic Health Record within 24 hours of receiving the image from BCH. All imaging studies performed at the BCH shall be interpreted by the contract facility and will provide reports addressing abnormalities, negative findings, or issues requested by the attending physician. The vendor will indicate patient specific data; i.e., date, name, procedure, time and cost et cetera. A monthly report shall be submitted to the contracting officer's representative (COR) containing the above data as well. A professional Radiologist or RPA will be available onsite at the BCH at least 12 hours per month to perform patient care/fluoroscopic procedures. A Radiologist shall be designated as QA/PI contact and provide in-service meetings with radiological staff a minimum of one (1) per calendar quarter. S/he will also assure that all procedures are performed in compliance with applicable JCAHO or other hospital accrediting body standards. QA initiatives and policy review shall be performed on a monthly basis to assure HIPAA, Privacy Act, BCH by-laws and accrediting body regulations are met. A radiologist must be available for consultation 24/7. The contractor will provide image storage of the interpreted studies and assure that these images can be transmitted to a linked medical care facility as well as digitally copied onto a computer disc (CD) or digital video disc (DVD). The contractor is responsible for maintenance and upgrades of all the equipment and software involved with the transmission and viewing of the images. If BCH should purchase an on-site PACS, the contractor will provide insight regarding compatible units with the contractor's PACS unit so that image file transfers are done without degradation to the stored information. The medical information will remain the property of the Indian Health Service and is subject to all records management policies and procedures. Images stored at the off-site facility shall be accessible 24/7. Accurate medical records of all procedures performed on each Indian Health Service patient at the off-site facility (location of contractor's PACS) shall be indexed and available for review by the contracting officer. Historical averages for reads/interpretations of standard radiographic and fluoroscopic procedures, ultrasonography exams, and computerized tomography (CT) procedures were approximately 1060 per month or a total of 12,720 exams during the course of the year. When CT equipment is upgraded at BCH, interpretation of low dose CT cancer screenings will be provided by the contractor within this contract. Knowledge Required by the Position: A thorough knowledge of teleradiology, HIPAA, and the Privacy Act is required. A board certified professional radiologist will be required to possess an unrestricted license from any state or territory of the United States and shall be credentialed to perform consulting radiology services at BCH. Evaluation and Oversight: Due to the contract nature of this position and the complexity of the daily operation there is no direct daily supervison of the contractor performing this service. Imaging procedures/studies are specified and ordered by the attending physician, and performed at the BCH and the associated image is transmitted to the contract facility for interpretation. Periodically, the completed database is reviewed for overall acceptability and completeness by the contract officer or his designee. The contractor independently performs professional reads/interpretations of all Imaging studies performed at BCH and will be available for phone consultation for verbal interpretation of any procedure. Guidelines: The contractor will work under all established policies and procedures including safety and appropriate medical by-laws of BCH to ensure compliance with JCAHO or any other hospital accrediting body standards, HIPAA, and Privacy Act mandates. SPECIAL CONTRACT REQUIREMENTS: Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences. The Privacy Act of 1974 mandates that the Contractor maintain complete confidentiality of all administrative, medical and personnel records, and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violation of such confidentiality shall be cause for adverse action. All IHS regulations and policies applicable to these Acts shall be enforced. The Contractor shall comply with IHS facility infection control and safety procedures, practices, and standards. GOVERNMENT FURNISHED PROPERTY: The IHS shall provide all necessary equipment and supplies for the onsite services. The Blackfeet Service Unit will be responsible for getting the Contractor access and clearance to all computer systems necessary to carry out his/her duties. COMPUTER SECURITY: Pursuant to the Federal Information Security Management Act of 2002 (FISMA), the contractor will be required to complete a course in Computer Security Awareness Training (CSAT). This training must be completed annually by all employees including contractors, volunteers, students, and summer externs. The Contractor will be required to comply with the Federal Information Processing Standards Publication (FIPS PUB) Number 201, "Personal Identity Verification of Federal Employees and Contractors," and the associated Office of Management and Budget (OMB) implementation guidance for personal identity verification for all affected contractor and subcontractor personnel. Access/clearance to all pertinent computer systems, including completing the Security Checklist, Rules of Behavior form, Security training; and if necessary, a Business Associate Agreement and Business Partner Interconnection Security Agreement (BPISA), should be coordinated with the Service Unit. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. CONTRACTING OFFICER'S REPRESENTATIVE (COR): The COR shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107, with a courtesy copy to the Imaging Supervisor at the Blackfeet Service Unit, PHS Indian Hospital, P.O. Box 760, Browning, Montana 59417. The Contractor agrees to include the following information on each invoice: (1) Name and address of the contractor; (2) Invoice date and invoice number; (3) Contract number (including order number and/or line item number); (4) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; (5) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms); (6) Name and address of contractor official to whom payment is to be sent; (7) Name, title, phone number, and mailing address of person to notify in the event of a defective invoice; and (8) Taxpayer Identification Number (TIN). Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. CHILD CARE NATIONAL AGENCY CHECK AND INVESTIGATION (CNACI). A CNACI must be completed for all Indian Health Service (IHS) contractor personnel within the Billings Area. Public Law (P.L.) 101-630, Indian Child Protection and Family Violence Prevention Act and P.L. 101-647, Crime Control Act of 1990, require the IHS to conduct a character and criminal history background investigation on all contractors performing services in IHS facilities. The Service Unit will conduct the character and background investigations. Fingerprints must also be taken as part of the pre-employment process and must be completed before the Radiologist or RPA is allowed to work. The fingerprints should be coordinated with the Service Unit. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: FACTOR 1 - Meeting turnaround time requirements: SUBFACTOR 1: Emergency Room turnaround times. SUBFACTOR 2: Stat request turnaround times. SUBFACTOR 3: Routine request turnaround times. FACTOR 2 - QA/PI Subfactor 1: Result variances less than 1% per quarter. Subfactor 2: QA/PI onsite in-service meetings performed quarterly. Subfactor 3: Radiologist available for consultation 24/7/365. FACTOR 3 - Fluoroscopy Services Subfactor 1: To be performed a minimum of 12 hours per month on-site. Subfactor 2: Report turnaround times met. FACTOR 4 - PACS System Subfactor 1: Vendor to provide PACS equipment and upkeep; Subfactor 2: Vendor must be able to perform migration of information from prior contractor; and FACTOR 5 - Company Past Performance. The Company must demonstrate its record of successful performance in past contracts and/or jobs, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts/jobs. The offeror must list at least three contracts/jobs and include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service/Employment; (4) Total contract value/Hourly wage; (5) Description of contract work/Job duties; (6) Contracting Officer/Company Manager and telephone number; (7) Program Manager and telephone number, if applicable. FACTOR 6 - Cost/Price: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of the offers. The price proposal should adhere to the pricing structure established in the "Price Schedule". The offeror's price proposal must be based on the offeror's technical proposal and the Government's statement of work. The "Price Schedule" shall be completed by the offeror in accordance with the following: (1) All prices contained in the price schedule must reflect an all-inclusive monthly rate. Price is not assigned an adjectival rating or scored. It will be evaluated to determine whether it is reasonable and if the quotation reflects an understanding of the requirement. This factor will be evaluated utilizing price analysis techniques identified in FAR Part 15.404-1. Analysis will include review of price reasonableness and balanced pricing. Offerors are cautioned that "materially unbalanced" prices and/or unreasonably high or low prices may cause your quotation to be deemed unacceptable and rejected. Technical and past performance, when combined, are considered approximately equal to cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. EVALUATION APPROACH: The content of the written quotations, as well as information derived from discussions/negotiations, if discussions are held, will be evaluated to determine the degree and extent to which the requirements and objectives set forth in the solicitation are satisfied. No assumption will be made by Government evaluators regarding areas not defined in the offeror's written material/information provided to the Government for evaluation. EVAULATION METHODOLOGY: A team of Government personnel will evaluate the quotations. The quotations will be evaluated in accordance with the aforementioned factors. Any quotation that is unrealistic, in terms of technical approach, schedule commitments, and or costs (high or low) will be deemed unacceptable. BASIS FOR AWARD: Selection of the successful offeror will be made based on the evaluation criteria. The quotations will be evaluated and a contract awarded under the Best Value Continuum approach to permit tradeoffs among cost or price and non-cost factors. This will allow the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror who meets or exceeds the technical acceptability standards established in the factors referenced above. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.204-4, 52.204-7, 52.204-9, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.204-19, 52.212-4, 52.212-5, 52.215-5, 52.217-8, 52.217-9, 52.223-5, 52.223-6, 52.224-1, 52.224-2, 52.225-25, 52.227-14, 52.227-17, 52.228-5, 52.232-18, 52.232-39, 52.237-2, 52.237-3, 52.237-7, 52.242-15, 52.242-17, 52.244-6, 52.245-1, 52.245-9, 352.203-70, 352.215-70, 352.222-70, 352.223-70, 352.224-70, 352.224-71, 352.226-3, 352.227-70, 352.237-70, 352.237-71, 352.237-72, 352.237-73, 352.237-74, 352.239-73 and 352.239-74. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.204-10, 52.209-6, 52.209-10, 52.219-8, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov/ and http://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/part-352-solicitation-provisions-contract-clauses/index.html. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall provide evidence of, or submit a written response to, the technical evaluation factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with its offer. Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense's Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Billings, Montana 59101, no later than 5:00 p.m. on March 22, 2017. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your name and address. Offers will also be accepted by e-mail at Rita.Langager@ihs.gov or by fax at (406) 247-7108.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-BILLINGS/RFQ-10-17-022-REL/listing.html)
- Place of Performance
- Address: Blackfeet Service Unit, PHS Indian Hospital (aka Blackfeet Community Hospital), Browning, Montana, 59417, United States
- Zip Code: 59417
- Zip Code: 59417
- Record
- SN04440193-W 20170322/170320233920-2de38321df6d7a14b03c860fcaee4e95 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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