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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 22, 2017 FBO #5598
DOCUMENT

Q -- Sources Sought Specialized Services and Testing for Anatomic Pathology and Cytology Specimens - Attachment

Notice Date

3/20/2017
 

Notice Type

Attachment
 

NAICS

621511 — Medical Laboratories
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

VA24417N0564
 

Response Due

3/24/2017
 

Archive Date

5/23/2017
 

Point of Contact

William Schlobohm
 

Small Business Set-Aside

Total Small Business
 

Description

GENERAL INFORMATION FOLLOWED BY A TENTATIVE STATEMENT OF WORK NOTICE: This is not a solicitation but rather a Request for Information (RFI) (Sources Sought) to determine capability of potential sources and is for information and planning purposes only. Veterans Health Affairs, Network Contracting Office 4, is issuing this request for information/sources sought notice in order to identify capable SDVOSB, VOSB, Woman-Owned, Disadvantaged Small Business, 8(a), and general small business firms to perform services for the Michael J. Crescenz VA Medical Center (CMCVAMC) located at 3900 Woodland Ave., Philadelphia, PA 19104. Responses must be submitted by 4:00 PM (EST) March 24, 2017. Submit responses to the information requested above via email to william.schlobohm2@va.gov. All small business firms that respond shall include proof of small business status via their Representations and Certifications (per FAR 4.1102 Policy) and if applicable CVE certification for SDVOSB and VOSB status. Please also provide a brief capability statement that covers the information in the following tentative statement of work. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses. Michael J. Crescenz VA Medical Center, Philadelphia PA Pathology and Laboratory Medicine TENTATIVE STATEMENT OF WORK Specialized Services and Testing for Anatomic Pathology and Cytology Specimens Contractor shall provide all employees, supervision, supplies and equipment necessary to perform specialized services for Anatomic Pathology specimens to include Immunohistochemistry Stains, Cytochemical Stains, Flow Cytometry, FISH testing, Cancer Marker Testing and other esoteric testing for the Michael J. Crescenz VA Medical Center (CMCVAMC) located at 3900 Woodland Ave., Philadelphia, PA 19104. The CMCVAMC will package specimens according to the guidelines required by the contractor. Contractor shall provide all necessary supplies for biomedical materials to be transported from the CMCVA Medical Center, Laboratory to the Contractor s laboratory. These supplies shall include, but may not be limited to: Shipping and packaging containers. Packing material must be capable of maintaining temperature requirements for specimens until they reach the Contractor s laboratory. Required labels and packaging materials for shipping specimens via courier that are infectious, or etiologic agents, in accordance with appropriate requirements of 49 CFR Part 72, CFR Parts 171 and 173, and the Dangerous Goods Regulations of the International Air Transport Association (IATA) consistent with current regulatory updates. Contractor must ensure the security of the specimen contains and protect against the accessibility of the specimens and the information that accompanies the specimens. Routine transportation services shall occur once per day, Monday Friday, except for Federal Holidays. Specimen pick-up times will be late afternoon between 5PM 7PM. Vendor may transport specimens by courier or via FED-X/ UPS. If using FED-X or UPS, the vendor will supply pre-paid envelopes for shipping specimens. Pick-up of specimens will be from the Histology Laboratory, currently located on 3rd Floor, room 3b132. All Blocks and prepared slides will be returned to the CMCVAMC located at 3900 Woodland Ave, Philadelphia, PA 19104, Attention: Pathology & Laboratory Medicine (113) via courier drop-off or UPS or FEDX. These materials shall be returned within 7 days after completion of diagnostic studies. Contractor must provide a phone number for consultation Pathology services regarding test results. Services will be minimally Monday through Friday, excluding Federal Holidays, 9AM 5PM. Contractor test reports must contain the following information at a minimum: Patient s full name Patient s identification number (e.g. social security number/ DOB) Physician s name VA Surgical Pathology accession number Submitting Laboratory Name Submitting facility account number Patient s location (clinic/ ward) Tests(s) ordered Date/ time of specimen collection Date/ time test completed Test result Reference intervals (if applicable adjusted for age, sex or race) Interpretation of Results if applicable Name and address of testing laboratory Any other information the laboratory has that may indicate a questionable validity of test results Specimen inadequacy shall be reported with documentation supporting its unsuitability for testing. Hard copy Reports should be sent via secure fax to 215-823-4271. An on-line account for the Pathologists should also be made available to access results via lab s website. Results will be available within the listed turnaround times. Turnaround time will be from the time the specimen leaves the CMCVAMC Laboratory Test Name Turnaround Time Immunohistochemistry Stains 1-2 Days Flow Cytometry 2 Days Morphology 3-4 Days FISH 6 Days Cytogenetics 8 Days Molecular 8 Days The Contractor shall provide the name(s) and telephone number(s) of contractor employees who will address the following customer services throughout the contract performance period: Routine questions and clarifications regarding collection requirements Inquiries regarding the status of pending orders Result interpretation inquires/ Consultative services Inquiries regarding supplies Contractor shall be reimbursed per technical component, professional component or Global component, of the applicable CPT code, depending on the services rendered. CPT codes will include with the projected annual volumes of each: TEST_NAME CPT TOTAL ESTIMATED ANNUAL QUANTITY ALK by FISH (NSCLC) 88271x2; 88274 33 APL(PML-RARA) Quant 81315 3 B-Cell Gene Rearrangement, PCR 81261 2 BCR-ABL1, CML/ALL, PCR, Quant 81206; 81207 12 Breast IHC P2-IHC 88360x3 1 Breast IHC/FISH Profile 1 88360x1; 88377 3 CALR Mutation Analysis 81219 4 CEBPA Mutation Analysis 81218 4 Chromosome Analysis, Bone Marrow 88237;88264 32 Chromosome, Leukemic Blood 88237; 88264 26 c-KIT Mutation, Liquid Tumor 81272 6 Colorectal Cancer 7 88342; 88341 x3 17 Consult EGL Slides 88323 2 EGFR FISH 88271 (x2) 88274 2 EGFR Mutation Analysis, NSCLC 81235 6 EGFR Mutations 81235;88381 30 Factor II, DNA Analysis #N/A 1 Factor V Leiden Mutation #N/A 1 FISH analyze 100-300 cells additonal probes 88275 347 FISH analyze 100-300 cells 1 88275 21 FISH DNA Probe additional probe 88271 116 Flow Comprehensive Screening 88184; 88185x23; 88189 4 Flow Cyto Interp (16+ Markers) 88189 1 Flow Cyto Interp (2-8 Markers) 88187 5 Flow Cyto Interp (9-15 Marker) 88188 4 Flow Cytometry PNH FLAER 88184; 88185x7; 88187 5 Flow Cytometry, Ea Add Marker 88185 16 Flow Cytometry, Ea Add Marker Blood/ Bone Marrow 88185 427 Flow Cytometry, Ea Add Marker Tissue and/or Fluids 88185 111 Flow Cytometry, First Marker 88184 10 Flow Plasma Cell 88184; 88185x16; 88189 13 Flow Tissue/Fluid Tissue and/or Fluids 88184; 88185x18; 88189 54 Flow Tissue/Fluid 8 Color Blood/ Bone Marrow 88184; 88185x23; 88189 114 FLT3 Inter.Tandem Dup(ITD) PCR 81245; 81246 4 Handling/Conveyance of Spec 99001 62 HER2 by FISH 88377 6 HER2 IHC 88360 4 HPV Subtype- 1st probe GLBL 88365 1 IDH1 and IDH2 Mutation, Exon 4 #N/A 1 IgVH Mutation Analysis 81263 7 IHC 1st Antibody - TECH ONLY 88342-TC 900 IHC ea addl AB Stain x1 GLBL 88341- Interpretation 558 IHC ea addl AB Stain x2 TECH 88341-TCx2 6 IHC ea Addl Single - TECH ARUP 88341-TCx1 4 IHC ea Addl Single - TECH Professional 88341-TCx1 50 IHC each Addtl AB - TECH ONLY 88341-TC 2108 IHC Multiplex x1 Tech 88344-TCx1 11 IHC Prog/Pred TS/EGFR/p27/p53 88360 13 IHC Prog/Pred TS/EGFR/p27/p53 88360 1 IHC Tumor Tech Component ONLY 88360-TC 3 IntelliGEN(SM) 81445;88381 1 ISH 1st Probe TECH Only 88365-TC 26 ISH Addtl Probe TECH Only 88364-TC 19 ISH Addtl Probe TECH Only 88364-TC 4 JAK2 Exon 12 Mutation Analysis 81403 5 JAK2 V617F Mutation Detection 81270 25 KRAS Mutation Analysis 81275 5 KRAS Mutation Analysis, CRC 81275 5 Microdissection - Global 88381 6 Microsatellite Instability 81301;88381 2 MM Enrich CMA #N/A 3 Morp Ana, Tumor IHC Manual 88360 1 MPL Mutation Analysis 81402 5 MYD88 L265P Mutation Det. PCR #N/A 6 MYD88 Mutation Detection PCR 81479 2 Myeloid Malignancies Mut NGS #N/A 1 NPM1 Mutation Analysis 81310 5 P53 Mutation Analysis 81404 12 PDGFRA Analysis in GISTs #N/A 1 PD-L1 by IHC (Keytruda (R)) 88342 17 Reveal (R) SNP CMA - Oncology 81406 15 ROS1 Oncology FISH 88271x2; 88275 8 Special Stains-Group II TC 88313-TC 15 T-Cell Gene Rearrangement, PCR 81340; 81342 5 TCRB Gene Clonality #N/A 2 Quality Assurance Monitoring Contractor must have and maintain licensure and certifications required to operate its laboratory. Monitoring of contractor s performance shall be demonstrated through clinical and administrative record reviews. Services will be monitored through one or a combination of the following mechanisms: Surgical Pathology/ Cytology Department will monitor Contractor performance to ensure that services called for in the contract have been received by VA in a timely manner. Services such as: Specimen pick-up is minimally daily and not earlier than 5PM. Compliance rate for this is minimally 90%. Turn-around times for resulting of tests are at a minimal compliance rate of 90%. Documentation of services performed will be reviewed prior to certifying payment. VA will pay only for services actually provided, and in accordance with the pricing schedule. Quality Factors that will be monitored. PERFORMANCE OBJECTIVE TASKS: PERFORMACE STANDARD ACCEPTABLE (MINIMAL) QUALITY LEVEL MONITORING METHOD Ensure the safety and integrity of specimens No loss or destruction of specimens 100% of the time Contractor reporting; Government inquiries Testing services will be performed in accordance with the defined turnaround times (TAT) Results will be reported within the TAT as stated in the contract 90% of the time 10% of randomly selected tests Pick-up times for specimens are within the designated times +/- 30 min Contractor pick-up specimens with the designated time +/- 30 min 90% of the time Direct Observation
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24417N0564/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-17-N-0564 VA244-17-N-0564.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3350178&FileName=VA244-17-N-0564-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3350178&FileName=VA244-17-N-0564-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: See tentative Statement of Work;Continuation pages

Zip Code: 18711
 

Record

SN04440829-W 20170322/170320234414-5c02d4db5d6ed4740aee7a19d4c7868b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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