MODIFICATION
V -- Sate Family Readiness Leadership Training - Solicitation 1
- Notice Date
- 3/27/2017
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Tennessee, PO Box 40748, Nashville, Tennessee, 37204-0748
- ZIP Code
- 37204-0748
- Solicitation Number
- W912L7-17-T-0007
- Point of Contact
- Rhonda Lien, Phone: 6153130530
- E-Mail Address
-
rhonda.m.lien.civ@mail.mil
(rhonda.m.lien.civ@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Revised Solicitation Tennessee National Guard J9 Leadership Event This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being solicited and a written solicitation will not be issued. Solicitation number W912L7-17-T-0007 is hereby issued as a Request for Proposal within the TN area. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 effective date 19 January 2017. This requirement is being advertised as Small Business and the North American Industry Classification System (NAICS) Code(s) are 721110, with a Size Standard of $32.5M. The following clauses are applicable to this acquisition: The TN National Guard is Requesting a Proposal for the State Family Readiness Leadership Training - Lodging/Meals for approximately 25Youth and 75 Adults. We are requesting the dates of 28-30 APRIL 2017 - Nashville/Murfreesboro/Mt. Juliet/Franklin/Cool Springs area. For complete information, see the Performance Work Statement (PWS) and Request for Proposal (RFP). The solicitation closes 27 MAR 2017 at 1:00pm CST. Please send your Proposals and ALL questions to Rhonda.m.lien.civ@mail.mil. QUESTIONS MUST BE SUBMITTED VIA EMAIL NLT 24 MAR 2017 at 1:00pm CST. Please look for modifications posted on Fedbiz Ops - www.fbo.gov UPDATED CLOSE DATE 29 MAR 2017 @ 10:00AM CST (rev 3/27/17 @ 10:48pm CST) ________________________________________ The following Clauses are applicable to the proposal: (A) 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERICAL ITEMS (B)52.212-2 EVALUATION - COMMERCIAL ITEMS: As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation -- Commercial Items (Jan 1999) (a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1.Vendor must be current with Certification on SAM - https://www.sam.gov/index.html/#1 2. Vendor must have NASIC CODE of 721110 in order to qualify for award. 3. Vendor will provide a FULL menu upon award and cost per person/meal - RFP Pricing Template provided. 4.Vendor will provide GRAND TOTAL with the proposal 5.Vendor must submit proposal on time in order to be consider in award process. Check for modifications on www.fbo.gov (Fed Biz Ops). 6.Vendor must comply with the PWS and RFP pricing template in order to be considered for award. 7.Award will be based on Lowest Priced Technically Acceptable (LPTA) for the Government and ability to comply with the Solicitation and PWS/RFP. 8.Invoicing/Billing will be done electronically through WAWF-Wide Area Workflow - https://wawf.eb.mil/ after event has been completed. 9.Award/Contract is a firm fixed price contact. 10.The vendor that receives the award will be required to provide proof of National Agency Check (NAC) SF85P for all personnel in attendance Notification of award or acceptance of an offer will be emailed to the contractor. A.52.203-13, CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note) B.52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS C.52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING. D.52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE. E.52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS. F.52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT G.52.209-10 - PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS. H.52.212-4: CONTRACT TERMS AND CONDITIONS - COMMERICAL ITEMS I.52-212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016) J.52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS. K.52.222-3 CONVICT LABOR. L.52.222-21 PROHIBITION OF SEGREGATED FACILITIES. M.52.222-26, EQUAL OPPORTUNITY (Mar 2007) (E.O. 11246) N.52.222-35, EQUAL OPPORTUNITY FOR VETERANS (Sep 2010) (38 U.S.C. 4212) O.52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES P.52.222-41 SERVICE CONTRACT LABOR STANDARDS. Q.52.222-50, COMBATING TRAFFICKING IN PERSONS (Feb 2009) (22 U.S.C. 7104) R.52.222-54, EMPLOYMENT ELIGIBILITY VERIFICATION (Jan 2009). S.52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658. T.52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING. U.52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES V.52.226-6, PROMOTING EXCESS FOOD DONATION TO NONPROFIT ORGANIZATIONS. (Mar 2009) W.52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS. X.52.233-3 PROTEST AFTER AWARD. Y.52.233-4 APPLICABLE LAW OF BREACH OF CONTRACT CLAIM Z. 52.237-1 SITE VISIT. AA.52.252-2 CLAUSES INCORPORATED BY REFERENCE. a.http://farsite.hill.af.mil/ BB. 52.239-1 PRIVACY OR SECURITY SAFEGUARDS. CC.52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES. DD.252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE. EE.252.203-7000 REQUIREMENTS RELATING OF COMPENSATION OF FORMER DoD OFFICIALS FF.252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS. GG.252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS. HH.252.204-7008 COMPLAINCE WITH SAFEGUARDING COVERED DEFENSE INFROMATION CONTROLS II.252.204-7009 LIMITATIONS ON THE USE OF DISCLOSURE OF THIRD-PARTY CONTRACTOR INFORMATION JJ.252.204-7011 ALTERNATIVE LINE ITEM STRUCTURE. KK.252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING. LL.252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT MM.252.225-7031 SECONDARY ARAB BOYCOTT OF ISRAEL. NN.252.232: 7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008) - OO.252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS. PP.252.232-7010 LEVIES ON CONTRACT PAYMENTS QQ.252.204-7008 COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION CONTROLS. RR.252.237-7010 PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR PERSONNEL   Performance Work Statement Objective: The objective of this contract is to provide a statewide Family Readiness Leadership Training for TN-ARNG Service Members and dependents within the Middle TN region. The Contractor will perform a wide range of administrative tasks for the Family Programs, (J9) that include the formation and administration of various projects as detailed in this PWS. DeliverablePerformance StandardAcceptable Quality Level (AQL)Method Used / Frequency Lodging 3.0 - 3.4 Lodging •Rooms were acceptable to 95%? •Rooms were available for check-in on time? •Rooms were clean at check-in?COR Survey after event Conference Rooms4.0 - 4.3 Conference Rooms•Conference Rooms were set-up as requested per PWS? •Conference Rooms were clean before start of event •All A/V request were met per PWS? Lobby5.0 - 5.1.3 Lobby•Lobby area was clean and clear for vendor set-up? •Vendor tables were set-up and presentable? Meals6.0-6.5 Meals•Meals were delivered on time? •Meals were hot and acceptable flavor? •All meals request were met per PWS? Security8.0-8.2 Security•Were the children safe at all times and out of harm's way? •Verify Proper documentation 1.0Organizational Analysis Army National Guard (ARNG): Source: (http://www.arng.army.mil/Pages/Default.aspx) Vision is to be a "Ready, reliable, and accessible force that maintains its relevancy now and through the millennium". Mission is "To provide combat capability to the war fighter and security to the homeland." Specifically, to provide ready units to the state and nation in three critical roles: •Federal Role: To support national security objectives •State Role: To protect life and property, and to preserve peace, order, and public safety. •Community Role: To participate in local, state, and national programs that add value to America 2.0Technical Specifications: 2.1The following technical specifications are provided to help potential contractors better understand the task environment in which the services will be delivered. The following specifications are required to successfully deliver the required service and support task order objectives. The contractor is encouraged to exceed these minimum technical specifications to demonstrate its technical, operational, and administrative expertise in support of customer's organizational and departmental objectives. 2.2NO THIRD PARTY CONTRACTOR PROPOSALS WILL BE ACCEPTED.. 3.0Lodging: The Contractor will: 3.1Vendor will make available a block of 8 guest rooms for two nights each. Guests will check in on Friday, 28 April 2017 and check out Sunday, 30 April 2017. 8 guest rooms will be designated for TN-ARNG Family Readiness event staff. Guest rooms will be blocked for TN-ARNG Event Staff and will not be under the same room block for participants. 3.1.1The 8 total guest rooms reserved will not be included in the final quote and will be paid outside of the contract by individual guests. However, the guest rooms will be needed at the same location and on the same dates, and will be considered part of the award consideration. 3.1.2Vendor may release administrative block of 8 guest rooms for event no sooner than 12pm, 21 April 2017. 3.3Vendor will provide 55 guest rooms for two nights each. Guests will check in on Friday, 28 April 2017 and check out Sunday, 30 April 2017. 55 guest rooms will be designated for TN-ARNG Family Readiness event participants. 3.3.1The 55 guest rooms for Family Readiness event participants WILL be included in the final quote and WILL bill to the master account on the contract. 3.3.2Any costs charged to the room such as telephone usage, movies, video games/equipment rental, mini bar usage, room service or any other charge above and beyond the daily rate, will be at the occupants expense and will not be allowable under this contract. (Hotel is liable to collect any additional charges) 3.3.3TNARNG will provide Vendor a rooming list for contract guest rooms NLT 12pm, 14 April 2017; after which all unassigned rooms will be released and credited back to the contract. 3.4TNARNG requests the federal per diem rate for all standard rooms (staff & participant) for the Family Readiness Support Training event. 4.0Conference Rooms: The Contractor will: 4.1General Sessions: Coordinate one (1) conference room to comfortably seat 65 people. Contract will include table arrangement in banquet setup with no more than eight (8) people per table; Table arrangement will have a center isle; One (1) 6ft. or 8ft. table at the front of the room for handouts; One (1) podium; One (1) American Flag; state flag is optional; One (1) small classroom style table required for audio visual equipment; Complimentary water station in room. This room may be used as dining area for the lunch buffet. 4.1.1Two (2) 6 ft. or 8 ft. tables, with chairs, are required outside of the general sessions conference room for registration purposes. 4.2Adult Small Groups: Coordinate two (2) conference / break-out rooms designated for adult special interest groups. Each room will accommodate 40 adults; arranged in theater fashion; one (1) 4ft or 6ft instruction table; electrical access is required. 4.3Childcare: Coordinate three (3) conference/ break-out rooms designated for youth programs. Each room will accommodate 10 youth ages 0-11 years of age. Each room designated for youth programs will be conjoining or located in close proximity to each other. One (1) room will be arranged in classroom style to accommodate activities; Two (2) rooms will be open for free play having one (1) classroom style table and six (6) chairs each. Rooms should be located in close proximity to restrooms or have in-room restrooms. Rooms will be used for service of Youth meals. 5.0Lobby/ Vendor Display Areas: 5.1Compose lobby area for event registration and vendor display for twenty (20) vendors. One (1) 6ft or 8ft table per vendor; two (2) chairs per table; and complimentary water station. 5.1.1Designated vendor will be located in close proximity to the General Sessions room. 6.0Meals: 6.1Evening Dinner: Vendor will provide a light dinner service on Friday 28 April for 55 people. Dinner items will include a variety of both hot and cold foods such as, slider-style sandwiches, kabobs or deli trays, chicken fingers with dipping sauces, pasta salad, fruit salad and dessert items, etc. Beverages will consist of both caffeinated and decaffeinated coffee, iced tea, a variety of chilled sodas (both diet & regular) and pitchers of water with ice and cups (no bottled water). 6.1.1Dinner will be served casually in the general sessions room/registration area at 6:30pm 6.2Breakfast: Vendor will provide a full breakfast buffet on Saturday, 29 April, and 30 April 2017, for 65 people (130 total) consisting of, but not limited to: caffeinated and decaffeinated coffee, hot tea assortment, iced water(not bottled), orange juice, and a variety of, the following: sliced seasonal fruit, bread, breakfast meats, and eggs. Bread items will consist of muffins, bagels or pastries, and waffles/pancakes/french toast with syrup or biscuits & gravy. Breakfast meats will include combination of ham, bacon, or sausage with any style eggs. 6.2.1Breakfast will be served: 7:30 - 8:030am. 6.2.2Breakfast pastries/muffins, fruit, coffee, and tea will be left for consumption after the breakfast service has closed. Items will be removed only after depletion or to prepare for the service of the next meal. 6.3Lunch: Vendor will provide a lunch on Saturday, 29 April, and Sunday, 30 April 2017, for 55 people (110 total). Meal will consist of a "grab-and-go" variety of boxed lunches. Boxed lunches will consist of a sandwich, chips, fruit salad, dessert, and a beverage. Sandwiches will be a variety of meats & cheeses on an artisan style bread; condiments will be served on the side; chips will be an individually packaged variety; fruit will be portioned in individual containers; dessert will be individually wrapped (ref 6.3.2); beverages will consist of bottled soft drinks offered in both diet & regular varieties, as well as non-carbonated options such as tea or lemonade. Serving portions will be a minimum of the following: meat - 6oz.; cheese - 1oz.; fruit - 6oz. each; dessert -6oz. each; beverage - 20oz each. •Dessert and coffee will be included in the total cost of the lunch meal but will be offered to event participants for consumption at 2:00pm on Saturday, 29 April. •Dessert will be provided with the boxed lunch on Sunday, 30 April. 6.3.1Boxed lunches will be made available at 11:30am each day. 6.4Lunch: Vendor will provide a lunch meal for 25 children ages 11 and under on Saturday, 29 April and Sunday, 30 April 2017 (50 total). 6.4.1Children's menu will include, but not be limited to, entrees, side items and desserts generally considered "kid friendly". Meals may include a combination of entrees & side items such as grilled ham & cheese sandwiches, chicken tenders, pizza, French fries, macaroni & cheese, pasta salad, fruit salad, fruit flavored gelatin, cookies, etc. Serving portions will be a minimum of the following: meat - 5oz.; vegetables /side items- 3oz. each; bread - 1 dinner roll; dessert - 1 serving, 3oz each. Beverages will consist of ice water and lemonade. 6.4.2Children's lunch will be served from 11:00-12:00pm in the designated youth classroom area each day. 6.5Dinner: Vendor will provide a dinner on Saturday, 30 April 2017 for 65 people. Dinner items will include a salad, a choice of two (2) entrees/meats with a minimum of three (3) vegetable choices, bread/rolls, dessert and a drink per person. The salad will not be considered as one of the vegetable requirements. Beverages will consist of ice water, tea (both sweet & un-sweet) and coffee. Serving portions will be a minimum of the following: meat - 8oz.; vegetables - 4oz. each; bread - 1 dinner roll; dessert - 1 serving, 6oz. each. Vendor will provide linen table cloths for each dining table. Meal will be served buffet style. Vendor will provide servers for beverage refreshment and dish removal during mealtime. 6.5.1Dinner meal will be served from 5:30 - 6:30pm. 7.0Audio Visual/Internet: 7.1Vendor will provide: One (1) projector, one (1) 10ft screen (approximate), one (1) hand-held and one (1) wireless microphone, sound system, and any required ancillary or necessary equipment for use of audio visual equipment in the general sessions conference room. 7.2Vendor will provide: One (1) projector, one (1) 5ft screen (approximate), and any required or necessary ancillary equipment required to operate audio visual aids in each breakout room designated for adult special interests groups. 7.3Vendor will provide one (1) TV, and one (1) dvd player for breakout rooms designated for youth programs. 7.4Vendor will allow TN-ARNG Military & Family Readiness Office use of any additional private audio visual equipment as needed. Internet connectivity is required - Ref 5.1.2. 7.2Wireless internet capabilities required to efficiently support vendors, general sessions, and adult breakout sessions. 8.0Security Requirements: 8.1The contractor will be required to complete National Agency Check (NAC) SF85P. Obtain any clearances that are required to conduct duties for TNARNG. 8.2Vendor will lock all conference rooms nightly when not in use. 9.0Miscellaneous: 9.1When submitting a proposal all vendors MUST provide Cage Code, Dun and Bradstreet number, Tax identification number, and vendors must already have their Representations and Certifications completed in https://www.sam.gov/portal/public/SAM/#1 prior to submission of proposal. 9.1.2Contract Specialist for this Request for Proposal is Rhonda Lien, rhonda.m.lien.civ@mail.mil, and Phone: 615-313-0530. Please call if there are any questions pertaining to this request. 9.1.3Contracting Officer's Representative (COR) for the event is MAJ Tim Roberts, TNARNG State Family Program Director, timothy.e.roberts7.mil@mail.mil, Phone: 615-313-0994. 10.0Hours of Operation: 10.1The contractor will perform the services during the "Military & Family Readiness" event beginning 2:00pm 28 April, through 3:00pm 30 April 2017. •Vendor area is required 8:00am - 5:00pm on Saturday, 29 April 2017. 10.1.1Check-in for the hotel guests will be NLT 3:00pm on day of arrival. 10.1.2 A late check-out will be extended to all event participants and staff on day of departure. 10.2Vendor will not contract with any other party for use of the same occupied space during anytime of specified hours of operation. 11.0Contractor Manpower Reporting. 11.1The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract Number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the website. Quality Assurance Plan: The Contracting Officer's Representative (COR) will monitor contractor performance and complete the Quality Assurance Worksheet provided below on a monthly basis. The Quality Assurance Worksheet will be submitted directly to the Administering Contracting Officer with a copy to the Contracting Officer Representative (COR) following the first month of performance following the service. Future months will be submitted to the Contracting Officer only, unless COR involvement is warranted (i.e. anything other than green). The COR will assume a quality performance rating of "Green" on all measured deliverables unless otherwise notified. The quality rating may change from "Green" to "Red" without notice. We anticipate the COR utilizing the "Yellow" quality rating to alert the contracting office and the COR of quality issues that have the potential for a "Red" quality rating if corrective action is not taken. By approving service and/or deliverables on the worksheet, the COR confirms the quality performance rating of "Green" unless otherwise annotated. The Contracting Officer listed in the contract will provide the Contractor with a copy of all rating worksheets that are other than green. At the end of the performance period, the COR will be asked to complete a Quality Performance Review to document the quality performance rating. This will be submitted to the Contracting Officer. If there are any ratings other than green a copy will be furnished to the contractor. The COR may submit a Quality Assurance Worksheet at any time and as often as necessary to document quality levels. If Contractor response to an identified quality deficiency is unsatisfactory, the Contracting Officer will contact the appropriate Contractor representative to implement a plan of action to remedy the identified deficiency. RatingDescription Green Yes performance and technical specifications are being met at AQL. YellowYes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs contractor attention. The Customer must identify what component of the deliverable and/or service requires attention. RedNo, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate contractor resolution. The Customer must identify what component of the deliverable and/or service is below the minimum AQL. QUALITY ASSURANCE WORKSHEET Performance Work Statement #____________ Family Readiness Leadership Training name:___________________________________ Performance Rating Deliverable/ServiceüQuality RatingCausative FactorsEffect on MissionAction /Date Lodging GreenComments Unnecessary for "Green" QA Rating Yellow Red Conference RoomsGreenComments Unnecessary for "Green" QA Rating Yellow Red LobbyGreenComments Unnecessary for "Green" QA Rating Yellow Red Meals GreenComments Unnecessary for "Green" QA Rating Yellow Red SecurityGreenComments Unnecessary for "Green" QA Rating Yellow Red Red Red Approved by: Date: ___________________ (Contracting Officer's Representative)
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- Place of Performance
- Address: 3041 Sidco Drive, Nashville, Tennessee, 37204, United States
- Zip Code: 37204
- Zip Code: 37204
- Record
- SN04448977-W 20170329/170327235202-28a5cd07148ce66349ab77d2299982f7 (fbodaily.com)
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