FBODaily.com | FedBizOpps: PRESOL | R | Spanish-Speaking Neuropsychology Consulting Support Services - Copy of the Solicitation

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 31, 2017 FBO #5607
SOLICITATION NOTICE

R -- Spanish-Speaking Neuropsychology Consulting Support Services - Copy of the Solicitation

Notice Date: 3/29/2017
Notice Type: Combined Synopsis/Solicitation
NAICS: 541690 — Other Scientific and Technical Consulting Services
Contracting Office: Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 31 Center Drive, Room 1B59, Bethesda, Maryland, 20892, United States
ZIP Code: 20892
Solicitation Number: HHS-NIH-NIDA-SSSA-CSS-17-252
Archive Date: 4/27/2017
Point of Contact: Lauren M. Phelps, Phone: 3014802453
E-Mail Address: lauren.phelps@nih.gov
(lauren.phelps@nih.gov)
Small Business Set-Aside: Total Small Business
Description: Copy of the Solicitation Spanish-Speaking Neuropsychology Consulting Support Services Competitive Combined Synopsis/Solicitation HHS-NIH-NIDA-SSSA-CSS-17-252 INTRODUCTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This acquisition is being conducted in accordance with the procedures of FAR Part 13--Simplified Acquisition Procedures and FAR Part 12--Acquisition of Commercial Items. The solicitation number is HHS-NIH-NIDA-SSSA-CSS-17-252 and the solicitation is issued as a request for quotation (RFQ). NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code 541690 with a Size Standard of $15 Million. SET-ASIDE STATUS This acquisition is 100% set aside for small businesses. ACQUISITION AUTHORITY This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures and FAR Part 12-Acquisition of Commercial Items, and IS NOT expected to exceed the simplified acquisition threshold. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, dated January 19, 2017. The resultant contract will include all applicable provisions and clauses in effect through this date. DESCRIPTION OF REQUIREMENT Background The National Institute of Neurological Disorders and Stroke (NINDS) is a part of the National Institutes of Health (NIH), conducting research into the causes, treatment, and prevention of neurological disorders and stroke. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease. The NINDS Intramural Program conducts clinical trials in epilepsy, dementia, movement disorders and neuroinflammation that require understanding the effects of the disorders and treatments on the neuropsychological capacities of patients in these studies. Purpose The purpose of this acquisition is to procure Spanish-speaking neuropsychology consulting support services for diagnosis and management support of patients referred to the NINDS for neurological consultation as well as for provision of research testing support as part of clinical protocols. Project Requirements The Contractor shall provide the following Spanish-speaking neuropsychology consulting support services: •Perform neuropsychological testing of adults and children in Spanish under the direction of Government staff. Testing shall include standard and customized tests of intelligence, personality, memory and learning for the diagnosis and treatment of adults and children in support of the NINDS intramural research program. •Development of new protocol-specific tests related to the specific protocol(s) under study and the individual being tested. Customized testing may include computerized batteries designed to address specific patient abilities, such as reaction time testing, smell testing, or speech measures. The Contractor will utilize knowledge of a broad range of Spanish neuropsychological testing and current literature to advise Government staff on appropriate testing options for achieving the protocol goals. •Conduct analysis and interpretation of test results consistent with best practices in the field of neuropsychology. •Prepare written reports and file with the referring physician and in the patient's electronic medical record. Reports shall include deliverables documenting all neuropsychological and psychological tests administered, individual performance on the tests as compared with normative data, interpretation of the data based on best practices in the neuropsychology field, and numerical test data for individual patients. •Assist in collation of research results for publication according to the timeline requested by the Government staff. •Assist in the performance of preoperative neuropsychological testing under the direction of Government staff. The actual medical procedures shall be performed by physicians however the neuropsychology consultant shall provide materials and assess language and memory during the procedures. • The contractor employee shall provide all necessary supplies for the various types of testing identified in this statement of work. Supplies shall include tests, scoring manuals, test records, and response forms. •The contractor employee must maintain credentialing by the NIH Clinical Center and be up to date with certifications (CPR, License renewals, etc.) Level of Effort The estimated level of effort is one (1) contractor employee for 100 labor hours during the base period of performance of this purchase order. 100 labor hours of support are estimated to be required during each option. Reporting Requirements Prepare written reports as detailed in the requirements section and file with the referring Federal physician and in the patient's electronic medical record. Reports shall include deliverables documenting all neuropsychological and psychological tests administered, individual performance on the tests as compared with normative data, interpretation of the data based on best practices in the neuropsychology field, and numerical test data for individual patients. Deliverables Please see chart in attached PDF copy of solicitation. Government Responsibilities The Government will provide scheduling support in arrangement of outpatient clinic rooms for neuropsychological testing on an as needed basis. The Government will provide the contractor with a standard desk top computer. Key Personnel: The Contractor employee providing services for this effort shall be considered key personnel. Key Personnel requirements are as follows: •Must be fluent in Spanish •Must be a licensed Clinical Neuropsychologist and able to meet requirements for credentialing as adjunct medical staff at the NIH Clinical Center (per NIH Clinical Center Medical Administrative Policy M90-5). •Must have at least 10 years of experience with preoperative neuropsychological testing in patients with epilepsy and other neurological disorders. The proposed Key Personnel will become subject to the provisions of Health and Human Services Acquisition Regulation (HHSAR) Clause HHSAR 352.237-75 Key Personnel as follows: The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract. If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties. Travel: Travel is not required or authorized for this contract. No travel costs shall be reimbursed. Information Security: The Contractor must obtain approved access to the NIH campus and approved access to the clinical research database and folder on the intramural NINDS server. The Contractor will utilize NIH email and computers. The Contractor shall comply with all applicable homeland Security regulations and procedures during the performance of this task order. Security and confidentiality of patient information must be observed according to the Federal Privacy Act. The contractor shall not disclose and must safeguard procurement sensitive information computer systems and data, privacy act data, and Government personnel work products that are obtained or generated in the performance of this task order. If necessary, the contractor will be required to provide clearances for personnel requiring access to Government computer and workstations. NIH ID must be worn at all times when performing work. Work may be performed at bedside or in the intensive care unit. Universal precautions and infection control policies on the Clinical Center must be observed. The Contractor shall successfully complete the required on line training in such cases of toxic spills, hazardous situations and body fluid exposure. Contractor shall be informed of the appropriate procedures for reporting any and all patient coded emergencies. These instructions include calling the emergency number 111, reporting the necessary information, the Unit, Room Number, and Phone Number; rather the patient is a child or adult. The caller will remain on the line until instructed otherwise via the emergency team at which time will instruct the caller to hang up and initiate Code Blue light; caller will then wait for emergency staff arrival. Data Rights: The NINDS shall have unlimited rights to and ownership of all deliverables provided under this procurement including reports, analyses, recommendations, briefings, work plans, created SOPs and all other deliverables. In addition, it includes any additional deliverables required by contract change. The definition of "unlimited rights" is contained in Federal Acquisition Regulation (FAR) 27.401, "Definitions." FAR clause 52.227-14, "Rights in Data-General," is hereby incorporated by reference and shall be made a part of any resulting contract/order. Non-Personal Service Statement: The contract employee performing services will be controlled, directed and supervised at all times by management personnel of the contractor. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulations (FAR). Collaboration Requirements: It is required that all contractors involved with the NIH community work collaboratively with federal staff and other contractors towards the NIH mission and other affected organizations and follow the direction of the Contracting Officer's Representative (COR), and/or the designated Federal Project Manager(s)/Lead(s). This collaboration includes day-to-day activities, support, development, knowledge transfer and creating and sharing documentation when required. Confidentiality of Information: The Government has determined that the information/data that the Contractor will be provided during the performance of the contract is of a sensitive nature. The Contractor shall abide by the Privacy Act of 1974 (5 U.S.C. § 552a) and protect sensitive data which includes patient medical records, contract information, financial and budget records and IP addresses. Disclosure/download of information/data, in whole or in part, by the Contractor may only be made after the Contractor receives written approval from the Contracting Officer. Data shall not be downloaded to or stored on portable devices or outside systems without Government encryption. Whenever the Contractor is uncertain with regard to the proper handling of information/data under the contract, the Contractor shall obtain a written determination from the Contracting Officer. Period of Performance The period of performance for this requirement shall be as follows: Base: June 1, 2017 through May 31, 2018 Option 1: June 1, 2018 through May 31, 2019 Option 2: June 1, 2019 through May 31, 2020 Option 3: June 1, 2020 through May 31, 2021 Option 4: June 1, 2021 through May 31, 2022 Place of Performance The place of performance shall be the NIH Clinical Center located at 10 Center Drive, Room 6-5700, Bethesda, Maryland, 20892. The contractor is required to work on-site. Contract Type A Firm Fixed Price Purchase Order with Options to Extend the Term of the Contract is contemplated. The order shall be sourced via the Open Market on a single-source basis and is not expected to exceed $150,000. Invoicing shall be on a NET30 basis and payment shall be made via Electronic Funds Transfer (EFT). RESPONSE FORMAT Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. The offeror must submit 1) a technical response, 2) a copy of the proposed contractor employee's Curriculum Vitae or Resume and 3) a separate price quotation. The technical response should address each individual evaluation criteria identified in this solicitation and may be up to fifteen (15) single-sided pages. This limit does not include key personnel curriculum vitae/ resumes. Price quotations submitted must include a fully burdened hourly rate for each contract period. This hourly rate must cover all associated labor, materials, etc. Price quotations must be submitted in the format of the attached PDF copy of this solicitation. Contractors must provide their Company Name, Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), Business Size, Physical Address, and Point of Contact Information in their responses. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." EVALUATION CRITERIA The Government will award a contract resulting from this requirement on the basis of best value, technical factors and price considered. Technical factors together shall be considered more important than price and all technical evaluation factors are detailed below: Factor 1: Key Personnel Qualifications Offerors proposals shall be evaluated for level of conformance to the key personnel qualifications identified in this statement of work. Offeror proposals must contain a resume/CV, as well as confirmation of current certifications relevant to the key personnel qualifications (certifications must be immediately available upon request). Factor 2: Technical Approach The Contractor's proposal shall address each area of the statement of work requirements in sufficient detail to demonstrate a clear understanding of the statement of work and compliance with requirements. The Contractor shall provide evidence of their capabilities in relation to fluency in Spanish as well as adult and child neuropsychological testing, protocol development and intraoperative neuropsychological testing. Factor 3: Past Performance The Contractor shall provide at least two (2) past performance references with knowledge of the contractor's relevant skills and experience related to the requirements outlined in this Statement of Work. References shall include the following information: a.Name of Organization b.Brief Description of Contractor's Responsibilities c.Point of Contact Name, Title, and Telephone Number Past Performance shall be evaluated for relevance to the current requirement. EVALUATION METHOD Technical proposals will be evaluated using a summary adjectival rating in accordance with the following scale: Excellent The proposal has exceptional merit and reflects an excellent approach which will clearly result in the superior attainment of all requirements and objectives. This clearly achievable approach includes several advantageous characteristics of substance, and very few disadvantages, which can be expected to result in outstanding performance. The risk of unsuccessful performance is very low as the proposal provides solutions which are unquestionably feasible and practical. These solutions are further considered very low risk in that they are exceptionally clear and precise, fully supported, and demonstrate a clear understanding of the requirements. Risk Level: Very Low Good The proposal demonstrates a sound approach which is expected to meet all requirements and objectives. This sound approach includes advantageous characteristics of substance, and few relatively minor disadvantages, which collectively can be expected to result in satisfactory performance. The risk of unsuccessful performance is low as the proposal contains solutions which are considered feasible and practical. These solutions are further considered to reflect low risk in that they are clear and precise, supported, and demonstrate an understanding of the requirements. Risk Level: Low Acceptable The proposal demonstrates an approach which is capable of meeting all requirements and objectives. The approach includes both advantageous and disadvantageous characteristics of substance, where the advantages are not outweighed by the disadvantages. Collectively, the advantages and disadvantages are likely to result in acceptable performance. The risk of unsuccessful performance is moderate, as the proposal solutions are generally feasible and practical. These solutions may also be considered to reflect moderate risk in that they may be somewhat clear and precise, partially supported, and/or demonstrate a general understanding of the requirements. Risk Level: Neutral Marginal The proposal demonstrates an approach which may not be capable of meeting all requirements and objectives. The approach has disadvantages of substance and advantages, which if they exist, are outweighed by the disadvantages. Collectively, the advantages and disadvantages present a low or questionable likelihood of resulting in satisfactory performance. The risk of unsuccessful performance is high as the proposal contains solutions which may not be feasible and practical. These solutions may also be considered to reflect high risk in that they lack clarity and precision, are generally unsupported, and/or do not demonstrate a complete understanding of the requirements. Risk Level: High Unacceptable The proposal demonstrates an approach which, based on a very high risk, will very likely not be capable of meeting all requirements and objectives. This approach has several disadvantages of substance, and advantages which, if they exist, are outweighed by disadvantages. Collectively, the advantages and disadvantages are unlikely to result in satisfactory performance. The risk of unsuccessful performance is very high as the proposal contains solutions which are not feasible and practical. The solutions may also be considered to reflect very high risk in that they lack any clarity or precision. Risk Level: Very High APPLICABLE CLAUSES AND PROVISIONS The following FAR clauses and provisions shall apply to this solicitation: 1.All Offerors MUST be actively registered in the System for Award Management (SAM) www.sam.gov. 2.The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items (October 2017), applies to this acquisition. 3.A completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items (January 2017), is required with any offer submitted. This requirement may be met by completion of the provision in the System for Award Management. 4.FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items (January 2017) is applicable to this acquisition. 5.FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (January 2017) apply to this acquisition. The following clauses shall be checked/included in this clause: a.52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) b.52.204-14, Service Contract Reporting Requirements (Jan 2014) c.52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) d.52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) e.52.219-8, Utilization of Small Business Concerns (Oct 2014) f.52.219-13, Notice of Set-Aside of Orders (Nov 2011 g.52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) h.52.222-3, Convict Labor (June 2003 i.52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2016) j.52.222-21, Prohibition of Segregated Facilities (Apr 2015) k.52.222-26, Equal Opportunity (Apr 2015) l.52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) m.52.222-37, Employment Reports on Veterans (FEB 2016) n.52.222-50, Combating Trafficking in Persons (Mar 2015) o.52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011 p.52.225-13, Restrictions on Certain Foreign Purchases (June 2008) q.52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) 6.FAR Clause 52.217-5: Evaluation of Options (July 1990) applies to this acquisition. 7.FAR Clause 52.217-9: Option to Extend the Term of the Contract (March 2000) applies to this acquisition as follows: (a) The Government may extend the term of this contract by written notice to the Contractor within the contract period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. 8.The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. In addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." CONTRACTING OFFICER'S REPRESENTATIVE A Contracting Officer's Representative (COR) shall be assigned to the awarded contract. The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in Section K of the contract The Government may unilaterally change the COR designation for this contract. CLOSING INFORMATION Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product or service. All responses must be received by the closing date of this announcement and must reference solicitation number HHS-NIH-NIDA-SSSA-CSS-17-252. Responses shall be submitted electronically via email to Lauren Phelps, Contract Specialist, at lauren.phelps@nih.gov.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIDA-2/HHS-NIH-NIDA-SSSA-CSS-17-252/listing.html)
Place of Performance: Address: Bethesda, Maryland, 20892, United States; Zip Code: 20892
Record: SN04452270-W 20170331/170329235535-04d99e091acd42e35eacd7477765496b (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

R -- Spanish-Speaking Neuropsychology Consulting Support Services - Copy of the Solicitation