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FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 09, 2017 FBO #5616
DOCUMENT

73 -- Commercial Dish Washer w/ Waste Management Sys-MEM VAMC - Justification and Approval (J&A)

Notice Date

4/7/2017
 

Notice Type

Justification and Approval (J&A)
 

NAICS

333318 — Other Commercial and Service Industry Machinery Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Archive Date

5/5/2017
 

Point of Contact

Eric Lee
 

E-Mail Address

5-5973<br
 

Small Business Set-Aside

N/A
 

Award Number

GS-07F-049DA VA249-17-F-2385
 

Award Date

4/5/2017
 

Description

Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Limited Sources Justification Format >$150K OFOC SOP Revision 05 Page 4 of 4 Original Date: 03/22/11 Revision 05 Date: 05/02/2016 LIMITED SOURCES JUSTIFICATION ORDER >$150,000 FAR PART 8.405-6 Acquisition Plan Action ID: VA249-17-AP-3476 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer s name for material or contractor s name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: Gill Marketing Co. Manufacturer/Contractor POC & phone number: Carrol Caldwell Mfgr/Contractor Address: 2128 Epsy Court Suite 7 Crofton MD, 21114 Dealer/Rep address/phone number: 602-943-7700 x 171 The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs Memphis VA Medical Center_________ 1030 Jefferson Ave _______________ Memphis TN, 38104 VISN: 09 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: Industrial Dishwasher/Conveyor/Waste Management System and accessories sole source delivery order (GS-07F-049DA) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY S NEED: Industrial Dishwasher/Conveyor/Waste Management System and accessories to include removal of existing equipment and installation of new machines, drains, electrical, ducting, welding an on-site fabrication. (b) ESTIMATED DOLLAR VALUE: $ $247,778.07 (c) REQUIRED DELIVERY DATE: 5/05/2017 (4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE) Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.. A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data. Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.) These are direct replacements parts/components for existing equipment. ____________________________________________________________________________ ____________________________________________________________________________ The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. The current equipment was deemed beyond economic repair in November 2016 by the Memphis VA Engineering department following a 30,000.00 chain repair. That same system continues to be problematic and each time the dishwasher is down for repair, meals are served on high heat disposable plates at a cost of 1000.00/Day (4 days off line in the last month). This action is being processed under FAR 6.302-2 (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: IAW FAR 8.404(d) Pricing has already been determined to be fair and reasonable. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: Market Research revealed that 1 vendor was available in the VIP database under NAICS code 333318 with keyword search Dishwasher, however due to the extensive procurement lead time associated with a full and open competitive solicitation, the degraded state of the current equipment in use, and the resultant associated cost incurred of said failing equipment, this emergency procurement will be processed under FAR 6.302-2. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: Early coordination from the requesting service with the VISN contracting office on the procurement/replacement of aging/failing equipment will remove/reduce the barriers to restricted consideration on subsequent/future acquisitions. (9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor s supervisor, fund control point official, chief of service or someone with responsibility and accountability.) SIGNATURE DATE Catherine Austin Service Chief, N&FS Nutrition & Food Service NAME TITLE SERVICE LINE/SECTION VA Medical Center, Memphis TN. FACILITY (10) APPROVALS IN ACCORDANCE WITH THE VHAPM, Volume 6, Chapter VI: OFOC SOP: This part if filled out by Contracting Staff as part of the Justification a. CONTRACTING OFFICER S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Monica Thompson, Branch Chief, Supply West DATE b. Director of Contracting/DESIGNEE: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Robert (Bobby) Kellner DATE Division Chief (Supplies, Services, & Prosthetics)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/d1fcbc3e724178f1657920a94549805a)
 

Document(s)

Justification and Approval (J&A)
 

File Name: GS-07F-049DA VA249-17-F-2385 GS-07F-049DA VA249-17-F-2385_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3402349&FileName=GS-07F-049DA-004.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3402349&FileName=GS-07F-049DA-004.docx

 

File Name: GS-07F-049DA VA249-17-F-2385 PO3 FAR8 JA OVER 150K_Ind Kitchen Equip_GILL_614-A79030.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3402350&FileName=GS-07F-049DA-005.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3402350&FileName=GS-07F-049DA-005.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04464272-W 20170409/170407234204-d1fcbc3e724178f1657920a94549805a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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