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FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 14, 2017 FBO #5621
DOCUMENT

Q -- CHY Pathology BPA - Attachment

Notice Date

4/12/2017
 

Notice Type

Attachment
 

NAICS

621511 — Medical Laboratories
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25917N0416
 

Response Due

4/26/2017
 

Archive Date

5/11/2017
 

Point of Contact

Sura-Quay Arbon, Sura-Quay.Arbon@va.gov
 

E-Mail Address

Sura-Quay.Arbon@va.gov
(Sura-Quay.Arbon@va.gov)
 

Small Business Set-Aside

N/A
 

Description

SOURCES SOUGHT RFI VA259-17-N-0416 THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. The contractor(s) shall provide all management, personnel, security clearance, space and equipment necessary to perform pathology services as stated herein. Services shall be performed at either the contractor s place of business, or on the premises of the Cheyenne VA Medical Center in Cheyenne Wyoming as required. THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. The Department of Veterans Affairs Network Contracting Office (NCO) 19, Glendale, CO is performing market research to locate possible contractors able to provide pathology services for the Cheyenne VA Medical Center in Cheyenne Wyoming. The Government will use responses from this notice to make the appropriate acquisition decisions, specifically in regards to a firm fixed price multi-year BPA (3 to 5 years in length). Please submit responses to: Sura-Quay.Arbon@va.gov, responses due by 5:00PM MST 26 April 2017. PROPOSED REQUIREMENTS SUBJECT TO CHANGE 1.0 Anatomic Pathology: 1.1 All routine anatomic pathology specimens from the VA shall be placed in a designated location at the VA Medical Center for pick up by Contractor personnel at regularly scheduled times. All specimens must be accompanied by an appropriately completed surgical pathology requisition. Routine surgical pathology and cytology reports shall be available within two days after pick up from the VA and final autopsy reports shall be available within thirty (30) days, except in cases requiring special procedures which are to be noted in the preliminary report. 2.0 Frozen Section Specimens: 2.1 Frozen sections performed on specimens obtained at the VA Medical Center shall be performed at the VA Medical Center facility. VA facility will make every effort to provide a 15 minute warning when specimen is on the way to the laboratory. 2.2 Whenever possible, all frozen sections performed at the VA Medical Center shall include a prior notification of the Histology Laboratory at the contractor s facility. All reports of frozen section examination will be relayed immediately upon completion, and before departing the frozen section area, of the frozen section to the appropriate surgeon or surgical suite or to a phone number designated by the requesting surgeon. 2.3 Other Contractor provided pathology services, which are at no additional cost to the Government. Include: 2.3.1 Consultation with medical technologists on various clinical questions which develop in the laboratory departments concerning hematology, coagulation, microbiology, urinalysis, chemistry, immunochemistry, and blood bank issues to include review of hematology slides for abnormal and difficult cellular determinations and recommended medical follow up by the practitioners. Contractor response will be determined by requirement; follow up may be required within one hour and not to exceed twenty-four hours. Contractor will be informed of response requirement at the time of contact. 2.3.2 Review, input, approval, and signature on written laboratory procedure manuals and policies. Contractor will respond to requirements once daily Monday through Friday excluding weekends and National Holidays. 2.3.3 As needed, provide clinical guidance and input on matters relating to various clinical issues so the laboratory can function effectively with accrediting and regulating agencies, administrative officials, the medical community, and the patient population. Contractor response will be determined by requirement; follow up may be required within one hour and not to exceed twenty-four hours. Contractor will be informed of response requirement at the time of contact. 2.3.4 24 hour, 7 days/week, 52 weeks/year on call availability to the Medical and Laboratory staff of the VA Medical Center, primarily in the areas of blood bank and anatomic pathology. The contractor(s) shall be available, on an on call basis to respond on site (if required) for emergency cases within one hour or less of notification. Most areas of the laboratory can be handled during normal duty hours. 2.3.5 Provide requested assistance to the Chief of Staff of the VA Medical Center in monitoring quality assurance, quality control, utilization review, and procedures relevant to pathology services by participation in a professional capacity in Medical Executive Committee, Surgical Case Review, Blood Utilization Review, and Laboratory Utilization Committee, as well as VA Laboratory Staff Meetings. Provide quality assurance monitoring of overall laboratory performance by reviewing all proficiency testing results and actions in the laboratory. SPECIAL REQUIREMENTS 3.0 Under the authority of Public Law 104-262 and 38 USC 8153, the contractor agrees to provide Health Care Resources in accordance with the terms and conditions stated herein, to furnish to and at the Department of Veterans Affairs Medical Center, Cheyenne, Wyoming, the services and prices specified in the Section entitled Schedule of Supplies/Services of this contract. 4.0 RESOURCES: The resources specified in Services and Price may be changed by written modification to this BPA. The modification will be prepared by the VA contracting officer and, prior to becoming effective, shall be approved by the VA Chief of Staff or his/her designee. 5.0 QUALIFICATIONS: Personnel assigned by the Contractor to perform the services covered by this contract shall be licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. The qualifications of such personnel shall also be subject to review by the VA Chief of Staff and approval by the VA Medical Center Director. 6.0 MEDICAL RECORDS: Clinical or other medical records of VA beneficiaries treated by the Contractor under this contract will be forwarded to VA. The contractor shall provide procedural, computer and physical security to safeguard patient privacy when accessing records outside of the VA facility. 7.0 PERSONNEL POLICY 7.1 The Contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the Contractor shall provide the following, if applicable, for these personnel: 7.1.1 Salaries, fringe benefits, including sick leave, personal leave, vacation, continuing medical education, retirement benefits, social security benefits; professional dues; liability/malpractice insurances, and any other applicable overhead/administrative items. 7.1.2 The parties agree that neither the Contractor nor his/her employees shall be considered a VA employee for any purpose. 8.0 When the contractor determines that they do not have the capability or capacity to perform a necessary test or service, the Government reserves the sole discretion to either: 8.1 Seek an alternate source to fulfill the requirement. When the Government determines the need to utilize alternate sources to fulfill the contract requirements, the contractor shall be charged and shall reimburse the Government for any charges above the stated contract price. Or 8.2 Authorize the contractor to subcontract the service upon prior coordination with the Contracting Officer. 8.3 Continual failure to perform within the terms and conditions of this contract may be considered cause for termination of services under the Termination for Cause section of the contract (52.212-4(m)). 9.0 PRIVACY ACT/INFORMATION SECURITY 9.1 The contractor shall comply with all conditions prescribed under the Privacy Act of 1974. All materials are confidential. Any breach of confidentiality and/or unauthorized release of information are subject to penalty of $5,000 to $10,000 dollars for each offense. Any individual making unauthorized disclosure may be criminally liable for violations of the Act. 9.1.1 A full copy of the Privacy Act of 1974 is available upon request. 9.2 HIPPA COMPLIANCE: Contractor must adhere to the provision of Public Law 109-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA). 10.0 This is a full service contract 24 hours per day, 365 days per year including National Holidays. The contractor(s) shall be available, on an on call basis to respond on site (if required) for emergency cases within one hour or less of notification. The following terms have the following meanings: 10.1. Hospital Administration Working Hours: Monday through Friday 8:00 a.m. to 4:30 p.m. 10.2. National Holidays: New Year s Day Dr. Martin Luther King Jr s Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day And any other day specifically declared a National Holiday by the President of the United States 10.3 When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Sunday, the preceding Friday is observed as a holiday by US Government Agencies. 11 BACKGROUND INVESTIGATION 11.1 All Contractor and sub-Contractor employees who require access to the Department of Veterans Affairs computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract, the Contractor shall be responsible for the actions of those individuals they provide to perform work for VA. This position sensitivity has been designated as low risk. The level of background investigation commensurate with required level of access is minimum background investigation or National Agency Check with written inquiries. The Contractor shall bear the expense of obtaining background investigations. If the Office of Personnel Management (OPM) conducts the investigation, the Contractor shall reimburse VA within 30 days. The Contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship and are able to read, write, speak and understand the English language. The Contractor shall submit or have their employees submit the following required forms to the VA Office of Security and Law Enforcement within 30 days of receipt of notification of award: Standard Form 85P, Questionnaire for Public Trust Positions Standard Form 85P-S, Supplemental Questionnaire for Selected Positions FD 258, U.S. Department of Justice Fingerprint Applicant Chart VA Form 0710, Authority for Release of Information Form Optional Form 306, Declaration for Federal Employment Optional Form 612, Optional Application for Federal Employment 11.2 Unfavorable Determinations: The Contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract. Failure to comply with the Contractor personnel security requirements may result in termination of the contract for default or for cause. 11.3 Investigation Forms: The necessary forms will be provided to the Contractor after receiving a list of names and addresses. The Contracting Officer in conjunction with the on-site Information Security Office will ensure that the Contractor provides evidence that investigations have been completed or are in the process of being requested. 12.0 INFECTION CONTROL REQUIREMENTS 12.1 Health Tests: Suppliers of Patient Care Services for the Cheyenne Veterans Affairs Medical Center (VAMC) must be able to provide evidence of Infection Control orientation, appropriate health screening and follow-up procedures to appropriate VA personnel, Infection Control Coordinator or COTR. Personnel providing care within the VA hospital, clinics, and/or nursing home care unit must comply with the Occupational Safety and Health Administration (OSHA) standards related to Blood borne pathogens and Tuberculosis (TB) as appropriately related to the duty position they will hold. 12.1.1 Hepatitis B vaccination: the contractor will maintain an employee s declination or completion form. 12.1.2 Exposure to Potentially Infectious Blood borne Pathogens (BBP): Employee s experiencing an exposure to potentially infectious BBP should immediately notify their supervisor or COTR. The contractor will provide appropriate post exposure follow-up, treatment and maintenance of required records. 12.1.3 Tuberculosis (TB) Screening: screening shall consist of a TB skin test within the previous 12 months for TB-skin-test-negative workers and a chest x-ray for those who are TB skin test positive. For employee s who cannot provide documentation of a TB skin test within the last 12 months and are identified as in a high-risk category, a two-step TB skin test will be obtained. A two-step test includes placement and reading of an initial TB skin test with an additional placement and reading of a second TB skin test one week after the reading of the initial test. Any workers identified as having been exposed to a potentially infectious active TB patient while providing services at the Cheyenne VAMC will be notified and the contractor will be responsible for any follow-up TB testing. 12.1.4 Employees should know their own Hep. B vaccination status and TB skin test-screening results. The contractor will keep a record of all vaccinations status and screening results and be able to produce this information in writing to the Cheyenne VAMC within 24-hour period, if necessary. PROCEDURES THAT MAY BE UTILIZED CPT CPT Code and Description 1 YR Est Count 80000 [80000] NO CHARGE PROCEDURE, PATHOLOGIST OPTION 318 81275 [81275] KRAS TESTING AT NEOGENOMICS 12 81235 [81235] EGFR TESTING AT NEOGENOMICS 4 83540 [83540] QUANTITATIVE IRON STUDIES 2 87481 [87481] CANDIDA SPECIES, AMPLIFIED PROBE 12 87491 [87491] CHLAMYDIA TRACHOMATIS 24 87511 [87511] GARDNERELLA VAGINALIS, AMPLIFIED PROBE 12 87591 [87591] GONORRHOEAE 21 87624 [87624] HPV, HIGH RISK SCREENING 315 87625 [87625] HPV, 16/18 SUBTYPING 315 87798 [87661] TRICHOMONAS VAGINALIS, AMPLIFIED PROBE 12 88099 [88099] AUTOPSY 4 88104 [88104] CYTOLOGY SMEAR WITH INTERPRETATION 4 88112 [88112] CYTOLOGY CONCENTRATION, CELL ENHANCEMENT TECHNIQUE 63 88141 [88141] PATHOLOGIST REVIEW OF PAP 42 88172 [88172] IMMEDIATE ASSESSMENT, FNA, 1ST SITE 12 88173 [88173] FINE NEEDLE ASPIRATION 33 88175 [88175] PAP, MONO LAYER PREPARATION, MANUAL SCREEN 447 88184 and 88185 FLOW CYTOMETRY TESTING AT NEOGENOMICS 4 88300 [88300] LEVEL 1 SURGICAL PATHOLOGY 6 88302 [88302] LEVEL 2 SURGICAL PATHOLOGY 4 88304 [88304] LEVEL 3 SURGICAL PATHOLOGY 294 88305 [88305] LEVEL 4 SURGICAL PATHOLOGY 3435 88307 [88307] LEVEL 5 SURGICAL PATHOLOGY 60 88311 [88311] DECALCIFICATION, PER SPECIMEN 237 88312 [88312] GROUP 1 SPECIAL STAINS 291 88313 [88313] GROUP 2 SPECIAL STAINS 222 88321 [88321] CONSULTATIVE OPINION AT UCSF DERMATOPATHOLOGY 4 88331 [88331] INTRAOPERATIVE FROZEN SECTION, 1ST BLOCK PER SPECIMEN 27 88332 [88332] INTRAOPERATIVE FROZEN SECTION, EACH ADD BLOCK PER SPECIMEN 54 88333 [88333] INTRAOPERTIVE TOUCH/SQUASH PREP, 1ST SITE 4 88341 [88341] IMMUNOHISTOCHEMISTRY, EACH ADD, SINGLE ANTIBODY 156 88342 [88342] IMMUNOHISTOCHEMISTRY, 1ST SINGLE ANTIBODY PER SPECIMEN 69 88360 [88360] TUMOR IMMUNOHISTOCHEM, MANUAL 9 88361 [88361] TUMOR IMMOUNOHISTO CHEM COMP ASSISTED 1 88364 [88364] HPV TESTING AT NEOGENOMICS 13 88364 [88364] IN SITU HYBRIDIZATION, EACH ADD PROBE PER SPECIMEN 1 88365 [88365] HPV TESTING AT NEOGENOMICS 5 88365 [88365] IN SITU HYBRIDIZATION, 1ST SINGLE PROBE PER SPECIMEN 1 88377 [88377] MORPHOMETRIC ANALYSIS, ISH, MULTIPLEX, PER BLOCK 9 AFIRMA AFIRMA 12 G0416 [G0416] PROSTATE BIOPSIES PER ENCOUNTER 3 THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25917N0416/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-17-N-0416 VA259-17-N-0416.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3413114&FileName=VA259-17-N-0416-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3413114&FileName=VA259-17-N-0416-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04469150-W 20170414/170412234033-f28fb2cbf17a6147eefc9f6709becd2f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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