SOLICITATION NOTICE
Q -- ATTD LAB SUPPORT SERVICES
- Notice Date
- 4/13/2017
- Notice Type
- Justification and Approval (J&A)
- NAICS
- #611310
— Colleges, Universities, and Professional Schools
- Contracting Office
- Department of the Army, U.S. Army Medical Command, Center for Health Care Contracting, ATTN: MCAA C BLDG 4197, 2107 17TH Street, Fort Sam Houston, Texas, 78234-5015
- ZIP Code
- 78234-5015
- Solicitation Number
- W81K0417T0004
- Archive Date
- 4/29/2017
- Point of Contact
- SELMA RIVERA, Phone: 2102954805
- E-Mail Address
-
SELMA.RIVERA.CIV@MAIL.MIL
(SELMA.RIVERA.CIV@MAIL.MIL)
- Small Business Set-Aside
- N/A
- Award Number
- W81K0417C0001
- Award Date
- 3/30/2017
- Description
- Control No: 17-HRCO-340 For Official Use Only (See FAR 2.101 and 3.104-4) 1 Sole Source Justification and Approval Under FAR 13.501 1. Contracting Activity: U.S. Army Health Contracting Activity (USAHCA), Health Readiness Contracting Office (HRCO), 2199 Storage Street, Building 4197, Suite 68, Joint Base San Antonio (JBSA) - Fort Sam Houston, Texas 78234- 5074. 2. Description of Action: The HRCO requests approval to negotiate a������������������ sole source contract for Army Trauma Training Department Laboratory Support Services. It is contemplated that the resultant contract will be a Firm-Fixed-Price contract. The type of funds to be used is Fiscal Year (FY) 2017 Defense Health Program (DHP) funds. Estimated share and ceiling arrangements and fee and profit are not applicable to this acquisition. �������������������������������������������������������������������������������������������������������������������������������������������������� �������������������������������������������������������������������������������������������������������������������������������������������������������� ���������������������������������������������������������������������� 3. Description of Supplies/Services: The Army Medical Department Center & School (AMEDDC&S) requires the purchase of non-personal services of Advanced Trauma Training Support Services for pre-deployment training of the Army's Forward Surgical Teams (FSTs). The services require qualified personnel, services, materials, equipment, supplies and facilities necessary to provide advanced trauma training support services, to include advanced trauma education and laboratory hands-on experience support. The training includes a full array of educational modalities to include didactic instruction, practical application classes, exercises to test operational medical readiness skills, and the use of live tissue models. The training program will consist of a minimum of six (6) 14-day training rotations per 6-month period of performance. The total estimated value of the contract to include FAR Clause 52.217-8 is $1,304,807.10. 4. Authority Cited: The statutory authority permitting other than full and open competition is 41 United States Code 1901 as implemented in FAR 13.5, Simplified Procedures for Certain Commercial Items. 5. Reason for Authority Cited: There is a current contract in place for these services under contract number W81K04-11-C-0016, which will expire on 31 March 2017; the contract included FAR Clause 52.217-8, which has already been exercised for the maximum 6-month extension. a. Based on market research conducted by the requiring activity and the contracting activity in 2016, it was believed that there were not any interested entities capable of providing the required services other than the incumbent contractor. However, in late January of this year, an additional interested source was identified. b. The contracting activity requires additional time in order to compete this requirement. In order for another university to perform these services, the Government Control No: 17-HRCO-340 �� For Official Use Only (See FAR 2.101 and 3.104-4) 2 would need to allow sufficient amount of time to transition Government resources, including personnel and equipment, as well as redirect the FST training teams to an alternate location. Therefore, in order to compete this requirement, an extensive transition plan will need to be developed to identify the Government's requirements for the possibility that the program may transition to a non-incumbent contractor. In addition, a non-incumbent contractor would need lead time in order to purchase supplies and equipment required to perform the Government's requirement and a Medical Training Agreement will need to be established. By the Government's estimate, the Government and a non-incumbent contractor would need approximately 6- 9 months in order to prepare for services to be provided by a non-incumbent contractor. c. Due to the short timeline available for a competitive requirement, only one responsible source and no other supplies or services will satisfy agency requirements. Only the incumbent contractor, University of Miami is in a position to instantly perform the continuation of services given that University of Miami already has the required resources in place, thus requiring no transition efforts to continue performing these services at the same level of performance on 1 April 2017. Furthermore, a delay in the continuation of these services would negatively impact the requiring activity's mission to meet predeployment training requirements for the FSTs mandated by Department of the Army (DA) EXORD 096-09. The contract must be awarded by 31 Mar 2017 for continuity of services on 1 Apr 2017. d. The proposed contract is the shortest period that would meet the���������������� requirements. It would take approximately 2-3 months for the requiring activity to develop a detailed transition plan and ensure the Government's requirement is well defined. Additionally, it would take approximately 8-9 months to compete a follow-on contract; and the Government estimates a transition period of approximately 8-12 months. This contract will allow adequate time for the Government to complete the actions necessary to support the ATTD mission with a competitive reprocurement. 6. Efforts to Obtain Competition: Market research was conducted within the past 12 months to determine potential sources of these services. In accordance with DFARS PGI 206.302-1, a sources sought notice was posted via FedBizOpps on 22 Nov 2016 for 15 calendar days. Only one response was received as a result of this sources sought notice from the incumbent contractor, University of Miami. Additional market research was conducted by the contracting office to locate additional sources of these services. In January 2017, an additional business entity, expressed interest in providing the required services.�� ������������������ ���������������������������������������������������� �������������������������������������������������������������������������������������������������������������������������������������������������������������� �������������������������������������������������������������������������������������������������������������������������������������������������������������������������� a. Effective competition. For the instant procurement, due to the specific nature of this requirement, no further action to increase competition is contemplated. Control No: 17-HRCO-340 �� For Official Use Only (See FAR 2.101 and 3.104-4) 3 b. Subcontracting competition. A subcontracting plan is not required in accordance with FAR 19.702(a)(1). 7. Actions to Increase Competition: The AMEDDC&S is currently working with the HRCO to establish a new contract for these services. The new requirement will be competitive. This J&A is required to permit the AMEDDC&S to avoid a lapse in the required services while the new competitive requirement is being procured. 8. Market Research: In accordance with FAR Part 10, the Government conducted market research in an effort to determine the most suitable approach to acquiring subject services. The use of in-house resources, a request for information/sources sought notice (RFI/SS Notice), the Small Business Administration (SBA) website, and research via the internet were considered. Market research identified limited sources that provide this type of advance trauma training services. a. A request for information (RFI) was posted to FedBizOpps on November 22, 2016 for 15 calendar days in an effort to solicit commercial insight on performance based solutions and potential issues with the requirement and draft PWS which was attached to the RFI. No responses were received by the requested submission date however; the current contractor provided a response on 20 December 2016, and conveyed interest and capability in supporting this requirement. b. A search was conducted on the SBA website (http://dsbs.gov/dsbs/search/dsp_dsbs.cfm ) using the NAICS Code 611310 with keywords: advanced trauma training, did not identify any sources capable of providing the required services. In accordance with FAR 19.502-2, the contracting officer shall set aside any acquisition over $150,000 for small business participation when there is a reasonable expectation that; offers will be obtained from at least two responsible small business concerns offering the products of different small business concerns and award will be made at fair market prices. Total small business set-asides shall not be made unless such a reasonable expectation exists. Based on market research conducted in accordance with FAR Part 19, the contracting officer does not have a reasonable expectation of obtaining at least two responses from small business concerns. In addition, HBCUs and Minority Institutions were not considered for this requirement. The statutory authority for the Historically Black College and Universities HBCU/MI program under 10 U.S.C 2323 has expired. The final ruling published in the Federal Register dated March 26, 2015 removed the HBCU/MI set-aside from the DFARS. Therefore, the contracting officer will not seek a small business set-aside for this requirement. 9. Interested Sources: Four businesses expressed interest in providing the required services: To date, no other Control No: 17-HRCO-340 �� For Official Use Only (See FAR 2.101 and 3.104-4) 4 sources have written to express and interest. The notices required by FAR 5.201 shall be published, and any bids or proposals received shall be considered. 10. Other Facts: a. Procurement history. (1) Contract numbers and dates of the last several contracts for these same requirements. This is a follow on requirement to Contract Number W81K04-11-C-0016, which will expire on 31 March 2017. The current contract was awarded on a sole source basis to University of Miami in the amount of $441,991.33 with a base and all options value of $2,300,148.29. The contract provides lab support services consisting of; resuscitative skills lab support, applied physiology lab support, human anatomy lab support, extremity lab support, education and training services, and administrative support services in support of the ATTD's trauma training program. Previous to the current contract, two additional contracts were awarded, W81K04-06-C-0021 and W81K00-04-C-0549. (2) The competitive status of these actions was sole-source. (3) Authority previously cited if less than full and open competition. For W81K04- 11-C-0016, the statutory authority permitting other than full and open competition used was FAR 13.501(a), Section 4202 of Clinger-Cohen Act. For W81K04-06-C-0021 and W81K00-04-C-0549, the statutory authority permitting other than full and open competition used was 10 USC 2304(c)(1) and FAR 6.302-1. (4) If a justification was prepared to support the procurement made before this one, a summary of the contents of paragraph 7 of the justification for that procurement and an explanation of the results. The previous justification stated that an RFI was issued as part of the government's market research and no responses were received from any of the possible medical school that would have potential resources to meet the Government's requirement and further stated that the Government would not pursue any other effort to increase competition. However, as indicated in the paragraphs above, the Government has exercised due diligence in performing market research for the instant acquisition and has identified additional possible sources for this service. (5) If any prior contract for this requirement was accomplished using full and open competition, include a detailed explanation of the changed circumstances causing this action to now limit the sources. N/A. (6) An explanation of any unusual patterns that may be revealed by the history, e.g., several consecutive, urgent buys. N/A Control No: 17-HRCO-340 �� For Official Use Only (See FAR 2.101 and 3.104-4) 5 (7) If a justification was prepared to support the procurement made before this one, briefly describe the circumstances justifying the procurement and whether there have been any significant changes. The procurement made before this one stated that the reason for the authority cited is that the University of Miami is the only contractor for the Army's requirement. The city of Miami is well known for its number of penetrating and blunt traumas. These injuries are similar to the injuries that Soldiers deploying will be exposed to and treat on the battlefield. There have not been any significant changes to these circumstances that have not already been identified. b. Other facts. The performance work statement (PWS) for this contract is essentially the same as the PWS for the current contract and only includes administrative updates such as date changes, changes to points of contact, and those required by law or regulation. Control No: 17-HRCO-340 �� For Official Use Only (See FAR 2.101 and 3.104-4) 6 11. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief. Signature: _ ________ Date: _________________ Typed Name: Title: Contracting Officer's Representative_____ 12. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief. Signature: __ Date: _________________ Typed Name: Title: Contracting Officer's Representative_____ 13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable based on a price analysis and comparison with the IGE. This requirement is a commercial service and therefore certified cost and pricing data is not required per FAR 15.403-1(b)(3). Signature: ______________ ____ Date: _________________ Typed Name: Title: Contracting Officer________ 14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief. Signature: _______________ ___ ___ Date: _________________ Typed Name: Title: Contracting Officer________ 1 2017/03/16 2017/03/16 SA, 16-Mar-2017 16-Mar-2017 Control No: 17-HRCO-340 �� For Official Use Only (See FAR 2.101 and 3.104-4) 7 Approval Based on the foregoing justification, I hereby approve the procurement of Army Trauma Training Department Laboratory Support Services in support of the Army Medical Department Center & School, NTE $1.5M, on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition. Signature: _______________ ________ Date: _________________ Typed Name: Title: USAHCA Special Advocate for Competition 17 March 2017
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/MEDCOM/DADA10/W81K0417T0004/listing.html)
- Place of Performance
- Address: UNIVERSITY OF MIAMI, 1600 NW 10 AVE, MIAMI, Florida, 33136, United States
- Zip Code: 33136
- Zip Code: 33136
- Record
- SN04470950-W 20170415/170413234318-3ee9a64a6e689fbdf04f4a1322652a7a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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