Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 16, 2017 FBO #5623
SOLICITATION NOTICE

J -- Synopsis

Notice Date

4/14/2017
 

Notice Type

Presolicitation
 

NAICS

336611 — Ship Building and Repairing
 

Contracting Office

Department of the Navy, Naval Sea Systems Command, Pearl Harbor Naval Shipyard (PHNSY) and IMF, 667 Safeguard St, STE 500, Code 400, Pearl Harbor, Hawaii, 96860-5023, United States
 

ZIP Code

96860-5023
 

Solicitation Number

N32253-17-R-0006
 

Point of Contact

Megan K. Ho, Phone: 8084738000, Mark Hampton, Phone: 8084738000
 

E-Mail Address

megan.ho@navy.mil, mark.hampton@navy.mil
(megan.ho@navy.mil, mark.hampton@navy.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

The Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) intends to solicit offers for the performance of depot level maintenance and repair availabilities of U.S. waterborne vessels and surface ships visiting or home ported in the Hawaiian Islands. Types of trades required: ship fitting, sheet metal, welding, pipefitting, painting, machining/mechanical, electrical, electronics, woodworking, lagging, and rigging. Sample work includes but is not limited to: ventilation, air conditioning, tank work, structural repairs, fumigation, electrical system repair, pump repair, fan repair, decking, and fire system repairs and updates. The Government anticipates a multiple-award indefinite delivery indefinite quantity contract with a one year base period and four one year options. Subsequent task orders will be Firm Fixed Price. All bidders shall submit a Quality Management System for approval in accordance with NAVSEA Standard Item 009-04 prior to award. We recommend you submit the quality plan as soon as possible if you do not already have plans approved within the last 5 years. All bidders shall submit an Environmental Protection Plan and a Safety and Accident Prevention Plan for review and acceptance by PHNSY & IMF Code 106 in accordance with the below environmental and safety guidelines with your proposal. The attachments will be included with the solicitation. SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF) References: (a) 29 CFR 1915, OSH Standards for Shipyard Employment (b) 29 CFR 1910, OSH Standards for General Industry (c) NAVSHIPYARDPEARL INST 11320.5, Shipyard Fire Regulations Attachment: (A) Contractor Safety & Mishap Prevention Form 1. Purpose/Scope a. Worker safety is the Navy's first priority. Ships undergo a variety of availabilities, all of which involve considerable repair, maintenance or refit work. This heavy industrial work is beyond the scope of normal shipboard operations and presents unique hazards. Safety and occupational health precautions and standards apply to all workers, military and civilian, but may differ slightly depending on the employer. (1) Contractors working on Navy ships follow Federal Occupational Safety and Health Administration (OSHA) standards including references (a) and (b) above, which are invoked by the NAVSEA Standard Items. These Standard Items may invoke specific, unique requirements, such as daily fire safety and housekeeping inspections. (2) Navy safety standards are based on OSHA regulations, and promulgated via the Navy Occupational Safety and Health (NAVOSH) Program Manual, OPNAVINST 5100.23 series. PHNSY & IMF civilian and military employees are also required to comply with local (Command) safety and health requirements. (3) Ship's force personnel follow safety standards contained in OPNAVINST 5100.19, NAVOSH Program Manual for Forces Afloat. While the NAVSEA Standard Items, NAVOSH Program Manual and local OSH instruction differ slightly in application, they all comply with Department of Labor OSHA standards references (a) and (b). Compliance with occupational safety and health standards, instructions and/or rules is an employer responsibility. Employers retain all legal obligations and liabilities for the safety and health of their employees. b. The purpose of this Memorandum of Agreement (MOA) is to establish safety and health requirements for all project maintenance activities, ensure that contractor personnel comply with applicable safety and health requirements, and partner with PHNSY & IMF to ensure safe project sites throughout the availabilities. c. PHNSY & IMF is recognized as a STAR site under OSHA's Voluntary Protection Programs. The contractor shall commit to operating an effective occupational safety and health management system that embraces the four basic elements of OSHA's Voluntary Protection Programs (VPP) in support of this effort. These four elements include: (1) Management Leadership & Employee Involvement. Top management must be visible. They must be "on the deck plates" on a regular basis discussing safety issues, demonstrating interest and dedication to safety and health performance, and encouraging dialogue with employees. (2) Work Site Analysis. New or modified equipment processes, and materials are analyzed and evaluated. Self-inspections of all work sites are performed, hazards related to individual jobs and processes are analyzed and related safety and health training is provided. (3) Hazard Prevention and Control. Identified hazards must be eliminated or controlled in a timely manner. A hierarchy of controls must exist, beginning with engineering out or eliminating hazards; and extends to enclosing, barricading, or isolating the hazards; developing administrative procedures and controls; and finally to use of personal protective equipment. (4) Safety and Health Training. Training must foster a positive atmosphere that instills the belief that safety is a team effort and includes everyone from top managers to line workers. Employee training should incorporate awareness of hazards, safe work procedures, and emergency situations. d. PHNSY & IMF OSHE Office Points of Contact. (1) Director, OSHE Office, Code 106; (808) 473-8000, ext. 4459/cellular (808) 368-0106 (2) Safety & Health Division, Code 106.1; (808) 473-8000, ext. 4431/cellular (808) 306-9116 (3) Safety Branch, Code 106.12; (808) 473-8000, ext. 4448/cellular (808) 368-0572 2. General a. The contractor shall ensure that their employees and sub-contractors comply with all applicable Federal and State OSH standards and regulations and/or specific Navy OSH requirements (e.g., NAVSEA Standard Items). The contractor shall submit a "safety and accident prevention plan" to PHNSY & IMF Code 106, for concurrence prior to start of work that addresses hazards inherent to the work planned, with appropriate controls described for those standards. The written plan shall include, but is not limited to: (1) Work involving hazardous constituents (e.g., lead/chromate containing paint, asbestos, silica) that requires specific health controls and/or air monitoring. The contractor and sub-contractors are responsible to contract for their own industrial hygiene support as required. (2) Hot work operations conducted on-board ship and in-and-around the dry dock basin. The contractor shall identify the type of hot work being performed; means of fire prevention and control; fire fighting equipment and capabilities; emergency actions and procedures in the event of a fire. The contractor shall conduct housekeeping and fire prevention inspections required by NAVSEA Standard Items; ensure good housekeeping; and store materials and equipment in an orderly manner. (3) The contractor shall provide the name, phone number, and pager number of the individual(s) responsible for the contractor's OSH regulatory compliance oversight. b. The contractor shall notify the project manager and PHNSY & IMF OSH Office (Code 106.12) of injuries and occupational illnesses occurring on the project as soon as possible. If a serious injury/illness or electrical shock occurs, the Contractor shall notify the Regional Dispatch Center (RDC) by dialing 911 on any Shipyard phone or 474-1271 or 471-7117. Copies of the completed mishap report shall be provided to PHNSY & IMF Code 106.12. Notify the project manager and OSH Office (Code 106.2) of planned mishap critiques. Provide copies of the completed critique reports to the OSH Office. (1) The contractor shall provide total hours worked to PHNSY & IMF Code 106.12 on a monthly basis. Contractors who hire subcontractors shall provide the subcontractor's total hours worked as well (per OSHA Directive CSP 03-01-002-TED 8.4 Voluntary Protection Program (VPP): Policies and Procedures Manual). (2) The contractor shall provide Total Case Incident Rate (TCIR) and Days Away, Restricted, or Transferred (DART) rate data to PHNSY & IMF Code 106.12 (per OSHA Directive CSP 03-01-002-TED 8.4). (3) The contractor shall provide PHNSY & IMF Code 106.12 with a copy of their OSHA 300 Log annually (only injuries/occupational illnesses related to contract work) not later than 31 January of each year. c. Maintain work areas in the highest reasonable state of cleanliness consistent with the work. As a minimum, trash, industrial waste and mechanical or grinding debris will be removed at least daily. If mechanical/grinding debris contains lead/chromate-containing paint debris, additional packing/labeling requirements and environmental disposal requirements may apply. d. The Project Superintendent of contractor work shall oversee work that may impact the health or safety of PHNSY & IMF personnel. This includes work with or on hazardous materials or for work requiring boundaries and/or containments. Boundaries/containments shall have prominent signage indicating hazards and personal protective equipment (PPE) required entering the area. Work shall be coordinated with the Project Superintendent to ensure PHNSY & IMF personnel are adequately protected and/or removed from the immediate work area as required. PHNSY & IMF may elect to have workplace monitoring conducted around the perimeters of work requiring boundaries and/or containments, in the interest of the Navy and to ensure adequate protection for PHNSY & IMF employees. Such monitoring will not replace any industrial hygiene sampling the contractor is required to perform according to the contract, nor will Navy monitoring results be used to determine potential exposures to contractor personnel. e. The contractor shall ensure that work performed by their employees does not create safety or health hazards for PHNSY & IMF personnel. f. The contractor shall ensure that their employees comply with posted PPE requirements (e.g. safety glasses with side shields, hard hats, safety shoes, hearing protection. etc.) while going to, working on, and leaving the ship. (1) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in or passing through an eye hazardous area. This includes: (a) All portions of submarines, surface craft, and other vessels undergoing modification, alteration, repair, or overhaul. (b) Dry docks (topside and basins) where submarines, surface craft, and other vessels are undergoing modification, alteration, repair, or overhaul. Topside includes the area around the dry dock between the chain guardrails and the outer portal crane track. (c) Portions of lay down areas around dry docks and along piers, shops, and buildings throughout PHNSY&IMF where eye hazardous operations are conducted. (2) Hard hats shall be worn in designated areas, in situations where injuries can be prevented by wearing hard hats, and where signs indicate the use of hard hats, pier areas where surface craft, submarines, and other vessels are undergoing repair availability. Hard hats shall be worn when going onboard the ship and while working on the exterior of the vessel as well as in the dry dock basin and topside around the dry dock. Topside includes the area around the dry dock between chain guardrails and the outer portal crane track. Hard hats shall be worn when working under the hull of the ship and when working under herculite and other plastic (shrink wrap, polyethylene, etc.) covered staging structures. g. The contractor shall ensure their employees and sub-contractors understand the PHNSY & IMF Fire Safety Plan, requirements and actions to take in the event a fire or emergency occurs during work onboard the ship. For all types of fires and emergencies contact Regional Dispatch Center (RDC). The Federal Fire Department (FFD) shall investigate whenever a fire aboard ship occurs. Ensure FFD access to inspect the fire scene, to ensure the fire is extinguished and to determine the cause of the fire. Ensure workers are familiar with shipboard fire prevention and evacuation, reference (c): (1) Smoking is prohibited aboard ship and in dry dock. Designated smoking areas shall be identified, posted, and provided with adequate butt cans and/or ashtrays. Smoking is prohibited outside of designated smoking areas. (2) Rubbish and scrap materials will be disposed of in properly identified cans, receptacles, or bins. Rubbish will be cleared from the ship at the end of the workday. Work areas will be kept free of accumulation of combustible debris. (3) Emergency and fire access lanes shall remain clear and free of obstruction. (4) Brief employees assigned to shipboard work on evacuation plans, e.g., evacuation signals, escape and alternate routes, muster procedures and stand-by areas on pier-side. Unless specifically excused, contractor personnel are expected to fully participate in any fire or other emergency drills. (6) Fire Safety (a) Securing of Temporary Services: (1) Service lines and leads shall be suspended 1/8" Orange Teflon coated stainless steel wire rope with 1/8" swage sleeve. Teflon wire rope shall be placed in hull in major passageways at ten (10) foot intervals. This is the primary material used to ensure that temporary services will not fall into passageways, impeding emergency response in the event of a casualty. (2) In addition, service lines shall also be suspended using a noncombustible string. All suspension points shall be secured to brackets, not be tied to ship's piping or equipment and shall not hinder equipment operation or valve positioning. Services shall be kept "High and Tight" ensuring clear passageways and will not obstruct access and egress. (3) Shipyard is to provide 1/8" Nomex/Kevlar string through shop store. (b) Quick Disconnect Fittings: Service lines and leads in topside hatches, watertight doors and through any other hull cut or hull penetration of a submarine in dry dock or that is waterborne shall have quick disconnect devices installed within five (5) feet of the exterior opening, preferable located topside for hull openings and hatches. Ensure quick disconnect are marked with "orange" highly visible tape or tags for easy identification in the event of a casualty. (c) Metal Canister Vacuums: (1) To reduce the risk of a major fire in the ships undergoing availabilities all vacuum cleaners used shipboard are required to have metal canisters. Vacuum cleaners shall be permanently and legibly marked with the appropriate responsible organization and/or shop/code. Metal canister vacuum cleaners are available through the Shop 06 tool room. (2) Plastic canister vacuum cleaners are allowed for general housekeeping in shops, dry docks and work areas off-hull. Plastic vacuum cleaners shall be labeled "NOT FOR SHIPBOARD USE". (3) Plastic canister vacuums found in-hull will be confiscated. Project Superintendents and Assistant Project Superintendents will ensure compliance. h. The contractor shall perform hot work operations in confined and enclosed spaces in accordance with reference (a). The contractor shall ensure that their employees and sub-contractors understand, enforce and comply with shipboard hot work requirements. i. Ensure contractor personnel do not relocate, alter, or modify PHNSY & IMF temporary services. Contractors shall not tap into or use temporary ventilation systems/ducting or installed temporary electrical power without prior authorization. j. Ensure contractor personnel do not remove, alter, or tamper with staging erected by PHNSY & IMF. k. Restrict entry into PHNSY & IMF work areas posted with hazard warning signs. Contractor personnel shall comply with all posted hazard control requirements. Entrance into PHNSY & IMF boundary/containment areas is restricted to personnel with necessary qualifications (e.g. medical, training, PPE). If entry is required, contact the PHNSY & IMF Business and Strategic Planning Office (Code 1214) to coordinate with applicable project management personnel. l. Laser Safety. Notify the PHNSY & IMF OSH Office when any laser equipment will be used. Prior to using any laser equipment rated Class IIIb or higher, provide the PHNSY & IMF OSH Department with a written report ensuring that a competent person has conducted appropriate LASER hazard evaluations. The evaluation shall include, but is not limited to, calculations and measurements of LASER safety parameters such as Nominal Hazard Zone (HMZ), Nominal Ocular Hazard Distance (NOHD), and required optical densities for LASER eyewear and/or shielding. m. The contractor shall eliminate or control hazards promptly. Hazards requiring action and/or assistance by the project shall be immediately brought to the project's attention. PHNSY & IMF has the right to perform oversight inspections of contractor work sites to ensure compliance with NAVSEA Standard Items, safety and health requirements (including those contained in this MOA), and to ensure support of PHNSY & IMF VPP efforts. Such inspections will be documented in writing, and contractors shall provide written responses to the inspection reports detailing corrective actions taken. 3. Known Hazardous Procedures a. The contractor will ensure their work does not create a safety or health hazard for other activities working in the area or downwind. In order to minimize personnel exposures to hazardous materials (both military and civilian) and to ensure personnel safety during the availability period, comply with requirements for the specific hazards listed below: (1) Asbestos (a) The contractor shall not undertake work requiring removal, repair and installation of thermal system insulation (TSI) material unless it has been confirmed to be asbestos-free by laboratory analysis of bulk insulation samples or review of material-specific documentation. Maintain a copy of the laboratory results/asbestos-free documentation on site while the TSI work operation is conducted. (b) Contractors performing work on confirmed asbestos material shall comply with the State of Hawaii, Title 11 Hawaii Administrative Rules, Department of Health, Chapter 501, Asbestos Requirements and Chapter 504, Asbestos Abatement Certification Program. Provide copies of contractor Hawaii State certifications to the PHNSY & IMF Business and Strategic Planning Office (Code 1214). (c) The contractor must comply with storage, labeling, handling and disposal requirements of reference (c), and complete a Custody Transfer Form (CTF). CTFs are available by contacting the Code 106.3 Hazardous Waste Packaging Facility. The bags shall only be disposed of in the specially designated asbestos dumpsters located at Building 1663. Contact the asbestos dumpster custodian, Code 106.3, at 473-8000, extension 4580, between the hours of 0630 and 1500. (d) Restrict entrance into areas marked off by contractor personnel with "Asbestos Danger" signs to qualified asbestos workers. (e) Prohibit installation of asbestos-containing materials including deck and floor coverings (e.g., vinyl asbestos tile and asbestos-containing tile mastic, terrazzo, underlayment, leveling compound). Ensure only asbestos-free decking materials are used for replacement of coverings to match original installation or replacement of floor covering for an entire space. Materials can be verified as asbestos-free from the review of product specifications. (2) Silica (a) Deck covering shall be assumed to contain silica quartz unless confirmed to be silica-free by documentation. Crystalline silica quartz is a suspect human carcinogen and may pose a respiratory hazard when removed without adequate work and/or engineering controls. (b) Ensure adequate containment and exhaust ventilation is provided for deck removal/installation operations with the potential for generating airborne concentrations of respirable silica dust. Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in shipboard spaces but shall be exhausted off the ship. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor/sub-contractor provides documentation of recent (less than one year old) air monitoring performed by a Certified Industrial Hygienist of comparable shipboard deck removal operations that show the currently used work controls are sufficient to reduce respirable silica dust to below the permissible exposure limit (PEL). (3) Man-Made Vitreous Fibers (MMVF) products have replaced asbestos as the primary source of insulation and lagging material and include glass fibers, glass wool, mineral wool and refractory ceramic fibers. MMVF may pose a respiratory hazard and cause skin and eye irritation when removed without adequate work controls. Ensure adequate containment and exhaust ventilation is provided for MMVF removal/installation operations with the potential for generating airborne concentrations of MMVF. Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in the same space but shall be exhausted off the ship or to outside air. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor/sub-contractor provides documentation of recent (less than one year old) air monitoring performed by a Certified Industrial Hygienist of comparable operation that show the currently used work controls are sufficient to reduce MMVF. (4) Lead. Contractor operations may involve lead work, which could result in personnel exposure. Operations generating lead dust or fumes (e.g., mechanical removal of lead containing paint, transfer of lead ballast or hot work involving lead) shall be conducted in accordance with references (a) and (d) as applicable. (5) Mercury. The PHNSY & IMF Controlled Industrial Area (CIA) is a mercury exclusion area. Components containing elemental mercury or mercury compounds must be controlled to prevent inadvertent release of this material. (a) It is requested that the contractor provide a list of all mercury containing equipment and instrumentation being brought onboard ship or into the controlled industrial area in letter format by A-30. Forward the letter to PHNSY & IMF, Attention: Code 1214, with copies to Codes 106 and 240. Negative reply is required. (b) Expended, intact fluorescent tubes shall be wrapped or bagged at a rate of no more than ten tubes per bundle to contain spillage in case of breakage. Contact Code 106.3 for proper disposal requirements. (6) Confined Space Entry/Gas Free Engineering. Where contractors are performing work at Navy Shipyards or ship repair facilities, the following provisions shall be observed: (a) When performing shipboard operations, the contractor shall provide an NFPA Certified Marine Chemist or a shipboard confined space competent person as appropriate under the provisions of reference (a). (b) When performing non-shipboard operations within a facility, the contractor shall provide a confined space competent person as required in (c). (c) The contractor shall ensure that each employee who enters a confined or enclosed space and other areas with dangerous atmospheres is trained to perform all required duties safely. (7) Freon. The following control procedures are invoked prior to commencing any work involving the use of Freon onboard ship: (a) The ship Commanding Officer's permission will be obtained prior to use of Freon R-113 to perform maintenance. (b) Freon R-113 will be handled as a controlled substance, used only while in port with adequate worksite ventilation provided. CONTRACTOR SAFETY & MISHAP INFORMATION Contractor _____________________________________________________ Contract No.____________________________________________________ Project Title___________________________________________________ Contractor local representative: _______________________________ (Print) Phone number: ____ ______Title: __________________________ Local Government Representative overseeing contractor: ________________________________________________________________ (Print) Phone number: __________________Title: _________________________ A. Brief description of work to be performed (Big picture): ________________________________________________________________ ________________________________________________________________ B. Location where work is to be accomplished: ________________________________________________________________ ________________________________________________________________ C. Time line for work accomplishment: ________________________________________________________________ _________________________________________________________________ D. Point of contact for contractor mishap reporting: ________________________________________________________________ Phone number: _____________ Title:____________________________ E. List of work processes or procedures which could impact other employees working in the area and controls or preventive measures to be taken to mitigate hazard:________________________ ________________________________________________________________ ________________________________________________________________ F. Safety and Health Plans. Identify and provide a copy of the safety and health plans applicable to the contracted work. (e.g., hazard communication program, confined space program, asbestos abatement plan, lead abatement plan, respiratory protection plan, and emergency response plan.) ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ DEPARTMENT OF THE NA VY Occupational Health, Safety, and Environment Office Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility Pearl Harbor, Hawaii From: Code 106.3 To: Codes 300, 400, 1200 Via: Code 106 5090 Ser 106.3/M002 17 JAN 2013 Subj: REQUEST COMPLIANCE OF CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES ON SHIP PROJECTS Ref: (a) PHNSY&IMF memos 5090 Ser 106.3/M056 of 20 OCT 2011 Encl: (1) Environmental Guidelines For Contractors On Ship Projects rev. January 17, 2013 •1. Contracts for shipboard work performed at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF) shall comply with all Federal, State, and Local environmental regulations. •2. PHNS Y &IMF provided contract guidelines to your Code in October 2011 via reference (a) and requested incorporation of these guidelines into all contracts involving work at PHNSY&IMF. •3. An updated list of environmental specification guidelines is provided in enclosure (!). These guidelines are routinely provided for all contracts reviewed by the Environmental Divisibn. Request the contents of enclosure ( 1) be inserted into all future contracts and/or Memorandum of Agreements (MOA) initiated by your code for contractor work conducted at PHNSY &IMF. In addition, request that contract specifications be forwarded to PHNSY &IMF for review for work conducted at PHNSY &IMF. •4. Our point of contact for this matter is Ms. Gail Shon, Code 1 06.3 at (808) 473-8000, extension 4467. ENVIRONMENTAL AGREEMENT FOR CONTRACTORS ON SHIP PROJECTS (Rev. January 17, 2013) •1. Regulations. Contractors shall comply with all Federal, State and local environmental rules and regulations, Pearl Harbor Naval Shipyard & Intermediat e Maintenance Facility's (PHNSY&IMF) environmental policy, and Environmental Management System (EMS) requirements. The proper handling, transporting, and disposing of Hazardous Waste (HW) is a matter of environmental responsibility and legal obligation. This agreement shall be strictly enforced to minimize the potential for environmental fines and adverse Navy publicity. •2. Contractor Environmental Brief. Contractors shall attend a Contractor Environmental Brief given by PHNSY&IMF Environment Division (Code 106.3) prior to the start of work. The Government On-Site Installation Leader/Point of Contact (POC), (e.g., Alteration Installation Team (AIT) Government Representative) shall be present at the briefing. Sub-contractors shall also be present at the briefing. Contractors shall provide the following information to Code •106.3 prior to the briefing for review and to prepare for discussion at the briefing: •a. Name and phone number of C ontractor(s)' on -site representative(s) who is knowledgeable of environmental rules and regulations and who will be the point(s) of contact in all environmental matters. •b. Types and quantities of Hazardous Materials (HM) to be used and wastes/wastewater to be generated. •3. PHNSY&IMF Points of Contact. All environmental matters and assistance shall be directed to the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF) Environment Division (Code 106.3) at 474-9080. Director, OSHE Office: 106 473-8000 ext. 4459 Environment Division 106.3 474-9080 Solid & Hazardous Waste Branch 106.31 473-8000 ext. 4580 Environmental Compliance Branch 106.32 473-8000 ext. 3019 •4. Environmental Manager Duties. Contractors shall appoint, in writing, an Environmental Manager for the project site. The Environmental Manager is responsible for coordinating contractor compliance with environmental requirements and shall be onsite during work operations at all times. Alternate (Shift) Environmental Managers shall have the same qualifications and responsibilities as the appointed Environmental Manager. The Environmental Manager and Alternate Environmental Manager must be trained to adequately accomplish their duties which include, but are not limited to: ensuring compliance with all applicable Federal, State, and local environmental requirements including the Clean Water Act (Dry Dock and Storm Water Management); Hazardous Materials and Hazardous Waste (HW) Management; and Clean Air Act (National Emission Standards for Hazardous Air Pollutants [NESHAP] and Ozone Depleting Substances). The Environmental Manager shall also ensure compliance with waste segregation and storage compatibility requirements; hazardous waste identification, handling, storage, documentation, and Code 106.3 disposal requirements; inspecting and managing waste accumulation areas; ensuring only authorized personnel add wastes to containers; ensuring all Contractor personnel are trained in Hawaii Administrative Rules (HAR) requirements in accordance with their position requirements; coordinating removal of waste containers; maintaining an Environmental Records binder which includes an Environmental Protection Plan, if applicable, and documented environmental surveillances. •5. Regulatory Interface. PHNSY&IMF (Code 106) will be the point of contact for interface with regulatory agencies and will coordinate inspections with the required parties. Code 106.3 will be notified of any regulatory inspections, meetings, inquiries, issues or requests for information specific to the operations being conducted by its Contractors. Contractors shall immediately investigate all practices cited in Notices of Violations (NOVs)/Notices of Noncompliance (NONs)/enforcement actions and take immediate actions to remedy infractions to return to compliance. Contractors shall provide to Code 106.3 a written response identifying the alleged violation, investigation results, reasons for a response, remedial actions taken and preventative actions to prevent a recurrence. Contractors shall not enter into any agreement with a regulatory agency without notifying and obtaining concurrence from the Navy. Contractors shall reimburse the Navy for any monetary fines and penalties assessed against the Navy as a result of non-compliant actions. •6. Plan Submittals. Contractors shall submit the following plans to Code 106.3 for review and acceptance prior to the start of work: Environmental Protection Plan (exceptions apply when no dust, debris, pollutant, or waste is generated and no potential exists for a release to the environment), Abatement Plans (i.e., asbestos, lead), Construction Waste Management Plan, etc. •7. Inspections and Surveillances. Contractors shall have a documented inspection/surveillance and oversight program. Code 106.3 will conduct periodic environmental inspections/surveillances of operations to ensure compliance. Contractors shall provide Code 106.3 personnel access to all spaces, operations, and records related to environmental compliance and a knowledgeable person to accompany Code 106.3 personnel. Contractors shall remedy any conditions found to be in noncompliance with Federal, State, or local rules, regulations and statutes. Contractors may elect to inspect the work area prior to occupancy. Any pre-existing environmental discrepancies shall be reported to Code 106.3 for corrective action. Prior to termination of the agreement, Contractors shall contact Code 106.3 to accompany Contractors on an inspection to resolve any environmental discrepancies (i.e., abandoned and unknown waste). •8. Work Area and Cleanliness. Contractors shall maintain the work areas in the highest reasonable state of cleanliness consistent with the work performed. Every effort shall be made to prevent pollutants from entering the harbor. At a minimum, all trash, industrial waste, mechanical or grinding debris, etc. shall be removed and properly disposed of at least once every shift or more frequently as required. No vehicle or equipment maintenance shall be performed on PHNSY&IMF property. All materials, tanks, items, etc. used shall be removed upon completion of the availability. •9. Hazardous Materials. Contractors shall use HM from PHNSY&IMF to the maximum extent practicable. Project management will provide oversight of the proper management of the HM handled/stored by the Contractor. All HM shall have Material Safety Data Sheets (MSDS), readily available. HM containers shall be kept closed when not in use and properly stored in appropriate hazardous material storage lockers. Contractors shall provide hazardous material storage lockers. Secondary or transfer containers of HM shall be properly labeled to identify the product name, hazard warning, and MSDS number. No food containers shall be used for HM. •a. Emergency Planning and Community Right-to-Know Act (EPCRA) Sections 312 and 313 and 29 Code of Federal Regulations (CFR) 1910.1200. Contractors shall provide Code 106.3 an inventory form listing all HM brought into the command. At the completion of the job, the "EPCRA Section 313 Hazardous Material Storage/Usage Worksheet" shall be completed and turned in to Code 106.3. •b. Information on controlled biological substances such as "Gamazyme" needs to be reviewed by Code 106.3 prior to bringing material into PHNSY&IMF. •c. Lead and Chromate Paints. Paints containing lead or chromates greater than or equal to 0.06% by weight shall not be used. •d. Cadmium. Cadmium plated or coated material shall not be used unless no technically acceptable substitute is available. •10. Hazardous Waste (HW). HW and empty containers generated by the contractor shall be turned in to PHNSY&IMF Hazardous Waste Facility (HWF) Building 1663 using a Custody Transfer Form (CTF) and MSDS via the government's C ontracting Officer/Representative. •a. HW shall be properly packaged using Department of Transportation (DOT)-approved containers and labeled to identify its contents prior to turn in to Code 106.3. Contractor shall be responsible for providing DOT containers compatible with the waste generated. •b. The activity responsible for collection, sampling, and disposal of waste will be dependent upon the contract agreement. •c. Waste shall be properly segregated. Waste shall not be combined or consolidated with waste generated from different processes. •d. Bulk Collection Tanks. Contractor's tanks (collection system or tank truck) shall be clean and free of oily or chemical residue (visual cleanliness) and shall be inspected by Code 106.3 personnel PRIOR to the performance of work as required by work control documents, e.g., process control procedures. Contact Code 106.3 at 474-9080 for this to be accomplished. •e. HW shall be turned in daily to the HWF at Building 1663. If HW is not turned in daily, a Hazardous Waste Satellite Accumulation Area (HWSAA) permit to store hazardous waste at or near the point of generation may be issued by Code 106.3. Requirements on establishing and maintaining a HWSAA will be provided when a request for a HWSAA is submitted. •f. Contractors are not allowed to remove HW from PHNSY&IMF without the authorization of the Code 106.3. •g. Pesticide usage within the basins of Dry Docks 1, 2, 3, and 4 is prohibited. •11. Industrial Wastewater. All wastewaters generated from work processes at PHNSY&IMF are classified as industrial wastewater. Industrial wastewater shall be collected, sampled and properly disposed. Any industrial wastewater generated that do not meet Fort Kamehameha Wastewater Treatment Plant discharge limits shall be pre-treated prior to discharge. Industrial wastewater that does not meet sewer discharge limits and cannot be pretreated shall be sent to the HWF at Building 1663 for disposal. •12. Polychlorinated Biphenyl (PCB) Ballast. Fluorescent light ballasts including ballasts labeled "No PCB" shall be turned in to the HWF at Building 1663 accompanied by a CTF. •13. Fluorescent Tubes. Fluorescent bulbs shall be removed and disposed of prior to removal of the light ballasts from the fixtures. Fluorescent lights contain small amounts of mercury that may be released when the bulbs are damaged. As such, they need to be removed and handled carefully to avoid breakage. The bulbs shall be turned in to the HWF at Building 1663 accompanied by a CTF. •14. Fluorescent Lamp Starters. If the starter is affixed to the metal light fixture, the fixture shall be managed as recyclable metal and turned in to the Navy Recycling Center at Building 159. The fluorescent lamps and ballast shall be removed from the fixture and turned in to Building 1663, Solid and Hazardous Waste Facility. If the starter is removed from the fixture, place the starter into a ziplock bag and mark/label the ziplock "Recyclable metal (starter)". The starter shall be turned in to the Navy Recycling Center located at Building 169. The Navy Recycling Center can be contacted at 474-9207. The metal light fixture with the starter or the starter itself cannot be disposed of as general industrial trash. •15. Dry Dock Controls. Contractors shall comply with NAVSHIPYD&IMFPEARLINST 5090.5 (latest) Dry Dock Pollution Control Plan. Discharges to the harbor via dry-dock, e.g., cooling water, condensate, rain water, etc. are regulated in accordance with the effluent limitations, monitoring requirements and other conditions set forth by the permit. Wash down water is prohibited from being discharged into dry-dock drains without Code 106.3 approval. All hull wash water subsequent to the initial hull wash down immediately after docking is prohibited from being discharged. •a. Chemical solutions used for cleaning, flushing, or soaking operations shall not be released to the dry dock floor or dry dock floor sumps. Fire retardant wood is required in the dry dock except when used in wet operations such as hydroblast containments. When possible, untreated wood shall be used in the dry dock. •b. The dry docks must be kept sufficiently clean at all times to prevent solids and debris from being washed into the dry dock drainage system. The use of brooms or vacuum cleaners is the preferred method of maintaining cleanliness in the dry dock. Wash downs of work sites in the dry dock is prohibited. •c. Sanitary wastes shall not be discharged into the dry dock drainage system or onto the dry dock floor. Sanitary wastes shall be discharged to the sanitary sewer system. •d. Solid wastes, including spent sandblast grit, scale, rust, zinc anodes, and other debris on the dry dock floor shall be expeditiously collected and removed from the dry dock floor at the end of each shift to avoid contact with and contamination of rainwater run-off. If necessary, Scotch Foam shall be used to cover dry dock drain gratings to prevent solids from entering the dry dock drain system. •e. Containments, floor coverings, drop cloths, or other similar methods shall be used to prevent discharges of pollutants to the dry dock drainage system. •f. Portable latrines used in the dry docks shall be placed in secondary containments to prevent leakage of sewage and/or cleaning/disinfecting solutions from entering the harbor via the dry dock drain system. Latrines shall be secured and placed on flat surfaces for stability to prevent them from falling over. Every effort shall be made to prevent spills during movement of latrines. •g. Herbicides and pesticides (includes wood treated with pesticides) shall not be used in the dry dock. •16. Storm Water Controls. PHNSY&IMF has a Storm Water Permit which is applicable to all work being performed dock side and in adjacent laydown/work areas. •a. Good housekeeping work practices shall be implemented to prevent pollutants such as but not limited to solid waste, trash, industrial debris, rust, anodes, blasting media, etc. from entering the storm drain system and the harbor. Examples such as covering storm drain openings, placing of filter material in or around drains that may be affected or placing filtering materials in or around the work site may be used. Pollutants shall be removed to prevent contamination of rainwater runoff or entrance into the storm drain system. Debris containing pollutants (e.g., lead, chromate, paint, etc.) shall be properly disposed of in accordance with environmental disposal requirements. •b. Non-storm water discharges are prohibited from entering the storm water system. Measures shall be taken to ensure nothing is discharged directly onto the pier, into the storm drains or into the harbor. Any generated wastewater shall be collected and properly disposed. Washing and rinsing of equipment and personnel shall be performed in a facility connected to the sanitary sewer system, such as an approved sink. •c. Storage of Materials. Materials shall be stored in a manner that will not contribute pollutants to storm water runoff. If necessary, materials shall be covered. Keep moveable metal items more than five (5) feet from storm drains. Unpainted metal equipment and metal ship 5 spare parts shall be covered with non-permeable coverings. Hazardous materials/hazardous waste shall be stored properly to prevent spills/releases into the environment. •d. Portable latrines staged throughout PHNSY&IMF shall be placed in secondary containments to prevent leakage of sewage and/or cleaning/disinfecting solutions from entering the harbor via the storm drain system. Latrines shall be secured and placed on flat surfaces for stability to prevent them from falling over. Latrines shall be situated no less than five feet from storm drains. Every effort shall be made to prevent spills during movement of latrines. •17. Sanitary Sewer System Controls. Sanitary waste shall be discharged into the sanitary sewer system. Washing and rinsing of equipment and personnel shall be performed in a facility connected to the sanitary sewer system, such as an approved sink. Contact Code 106.3 for assistance in disposing of wastewater. •18. Hydroblasting or Sandblasting Operations. Hydroblast (>100 pounds per square inch [psi]) water or sandblast grit generated shall be collected, sampled and disposed of accordingly. Hydroblast water containments shall be implemented to contain all hydroblast water generated from the process to prevent runoff from entering the dry dock drains, storm drains or harbor. Sandblast containment methods shall be employed to prevent any fugitive dust to become airborne and/or entering the dry dock drains, storm drains or harbor. Code 106.3 shall be notified to conduct an inspection of the containment prior to the start of the hydroblasting/sandblasting work and prior to the disestablishment of the containment. If multiple containments will be established, each containment shall be inspected by Code 106.3 prior to use and prior to disestablishment. The activity responsible for collection, sampling, and disposal of hydroblast wastewater or spent grit will be dependent upon the contract agreement. •19. Painting Operations. For spray-painting operations, reasonable containment methods (e.g., screen containment) shall be employed to prevent uncontrolled release of overspray. Contact Code 106.3 for guidance when conducting spray painting operations in dry dock areas which are higher than 10 feet below the topside of the dry dock. Employing over-spray containments are not required if the method of applying paint coatings is by brush and/or roller. A drop cloth is required below the area that is being painted whether applying by brush and/or roller. Code 106.3 shall be notified to conduct an inspection of the containment prior to the painting operation and prior to the disestablishment of the containment. If multiple containments will be established, each containment shall be inspected by Code 106.3 prior to use and prior to disestablishment. Containers shall be kept closed when not in use. There shall be no air drying of brushes, rollers, rags and containers. Contractors shall ensure container integrity is satisfactory. •20. Shipbuilding and Ship Repair Surface Coating Operations -- National Emission Standards for Hazardous Air Pollutants (NESHAP), 40 CFR Part 63, Subpart II. PHNSY&IMF is required to control volatile organic hazardous air pollutants (HAP) for shipbuilding and ship repair surface coating operations. The NESHAP standard requires use of coatings with volatile organic compound (VOC) content below regulated limits. Containers shall be kept closed when not in use. There shall be no air drying of brushes, rollers, rags and containers. Ensure container integrity is satisfactory. No thinning is allowed unless a waiver is obtained from Code 106.3. In all cases, provide to Code 106.3 a usage log with the coating name, manufacturer, batch number, volume used and coating category for each marine coating applied by the end of each month or when operations end, whichever comes first. Contractor shall provide Code 106.3 records of certification of the as-supplied VOC content of each batch of marine coating prior to application to a ship. Acceptable batch VOC certificates include those supplied by the manufacturer or vendor and those prepared by a laboratory qualified to perform VOC content analysis in accordance with Environmental Protection Agency (EPA) Method 24. Contractor shall not apply marine coatings without having a batch VOC certificate on hand. •21. Zinc/Aluminum Anodes or Lead Ballast. To minimize release of zinc/aluminum/lead to the environment: •a. During handling of used anodes/ballast, use a drop cloth to contain debris/flakes that might break off and fall to the dry dock floor. This drop cloth is in addition to any dry dock containment drop cloth that may exist. Remove all debris/flakes from the area upon completion of work and turn in to Building 1663, HWF, with a CTF in accordance with NAVSHIPYD&IMFPEARLINST 5090.1 (series). •b. Stage and/or store "new" anodes or ballasts in a manner that prevents ground contamination and also to prevent exposure to rainwater and the environment. When not in use, new anodes and ballast should be covered at all times. Minimize staging time on the dock floor and at topside. •c. Used anodes shall be totally contained and protected from the environment. Methods include but not limited to putting anodes in closed containers or wooden boxes with covers. The intent is to contain all oxidized particles during collection, staging and transport of used anodes. Place different anode/ballast types in separate containers and clearly identify each container. •d. Disposal Method. Used anodes and lead ballasts are recyclable and should be turned in to the Navy Recycle Center, 474-9207. Material can be controlled via Material Identification Shipping Re cord (MISR) tag. Excess "new" zinc/aluminum anodes or lead ballasts should be returned to the supply system. •22. Cross-Connection and Backflow Prevention. Contractors shall request PHNSY&IMF Shop 99 services when connection is required to any dockside/pierside potable water system. Only Shop 99 is authorized to make connections for contractors under the cross-connection control and backflow prevention program. •23. Oil and Hazardous Substances Spills (Including Gases). Contractor or Project Manager/Navy Point of Contact or Government On-Site Installation Leader/POC (e.g., AIT Government Representative) shall notify the Regional Dispatch Center (RDC) at 911 for ALL oil and hazardous substance spills. Any spill that can be handled by the operator shall be immediately contained, cleaned up and notification made to the RDC. •24. Wastewater Transfer. Contractor shall ensure that all wastewater transfer operations do not result in a spill. Positive connection of hoses at collection tank shall be verified and a tank watch shall be provided during pumping operations. Positive connection shall be verified prior to each use. Means of communication is required between source and destination of transfer/pumping operations. Collection tanks shall be continuously monitored to ensure overfill/spill is prevented. Precautions shall be taken to prevent spillage of residual liquid in the hoses when disconnecting or removing hoses. Contingency spill kit and secondary means of spill containment (110% of tank capacity or double-walled) for oil or bilgewater tank(s) shall be employed at all times when tank is in service. •25. Manlift and Forklift Equipment. Operators Daily Checklist shall be filled out prior to operation of equipment on a daily basis. Any identified leaks or deterioration of hoses shall be noted and corrected prior to operation of equipment. At the end of shift, the manlift and/or forklift shall be positioned or located away from nearby drains and parked over a drop cloth. Spill kits shall be staged within close proximity of manlift and forklift operations. •26. Spill Prevention, Control, and Countermeasures (SPCC). All Contractors who store, transfer, and/or use oil products (e.g., diesel, gasoline, kerosene, used oil, hydraulic oil, lubricants, etc.) which are stored in containers with a capacity of 55 gallons or greater shall be required to comply with the requirements of the Spill Prevention, Control, and Countermeasures [SPCC] Regulations) and NAVSHIPYD&IMFPEARLINST 5090.11 (PHNSY&I MF's SPCC Plan). Contractors who store more than 1,320 gallons of oil while performing work at PHNSY&IMF shall prepare, maintain, and provide a copy of their SPCC plan to Code 106.3 for review. Contractors who store less than 1,320 gallons of oil shall implement appropriate spill prevention, control and countermeasure Best Management Practices (BMPs) and post emergency contacts in the event a discharge occurs. Typical SPCC requirements include the following: •a. Secondary Containment. Oil storage containers greater than or equal to 55 gallons (e.g., 55-gallon drums, portable tanks) shall be stored within secondary containment such as a spill pallet or concrete berm capable of holding 110% of the largest container's capacity or be double - walled. •b. Drainage from Secondary Containment. Any rainwater drained or pumped from a secondary containment shall be inspected for oil prior to removal. Rainwater discharges from secondary containments shall be documented. •c. Overfill Protection. Oil storage tanks shall have at least one form of overfill protection (e.g., high liquid level alarm, high liquid level pump cutoff device, direct communication, or visual gauges). Liquid level sensing devices shall be tested regularly. •d. Testing. Oil storage tanks shall be subjected to regular tank integrity testing and when material repairs are done. Testing shall include visual inspections and non-destructive shell testing. Documentation shall be available upon request by the Government (Code 106.3). •e. Security. Oil storage areas shall have security provisions such as patrols, fencing, lighting, and locked valves and control switches. •f. Spill Prevention. Spill prevention procedures shall be followed when handling, collecting, storing, transferring, or processing oil. •g. Inspections. Oil storage containers and secondary containments shall be inspected at least monthly and documented. Documentation shall be retained onsite during the duration of the project/job. •h. Training. Oil-handling personnel shall have documented annual specialized training in oil storage, oil transfer, and spill response activities. Documentation shall be available upon request by the Government (Code 106.3). •i. Recordkeeping. Records of testing, training, inspections, and rainwater discharges from secondary containments shall be kept onsite and be available upon request. Contact Code 106.3 for guidance on the SPCC requirements. •27. Gas Cylinders. All gas cylinders shall have proper plugs and caps and a 20-foot separation shall be maintained between fuel and oxygen cylinders when not in use for 24 hours. All gas cylinders used shall be removed from the project site when completed. •28. Class I Ozone Depleting Substance (ODS). Return any recovered Class I ODS to the Navy (Department of Defense ODS reserve). No Navy activity shall transfer any Class I and/or Class II ODS to contractors. Contract specifications and contractual actions shall not include the use of Class I ODS nor be provided as part of any equipment for non mission-critical applications. •a. All usable Heating, Ventilation, Air Conditioning and Refrigeration (HVAC&R) equipment, e.g., air conditioners, air compressors, and dehumidifiers, removed by a contractor that contains or potentially contains ODS shall have a warning label or marker affixed to the equipment with the following statement: "WARNING: CONTAINS (ODS CHEMICAL NAME) A SUBSTANCE WHICH HARMS PUBLIC HEALTH AND THE ENVIRONMENT BY DESTROYING OZONE IN THE UPPER ATMOSPHERE. " Examples of ODS chemical name are Chlorodifluouromethane, Dichlorotetrafluoroethane, etc. •b. For all scrap HVAC&R equipment removed that contains or potentially contains ODS, the contractor shall ensure the following: •(1) An EPA-certified technician must evacuate the refrigerant (and compressor oil) in the entire unit using certified recovery equipment to the applicable level of evacuation (40 CFR 82.156(a)(3), Table 1 for appliances or 82.156(a)(4) for small appliances). Install a permanent t ag (preferably metal tag) on the unit stating the words "REFRIGERANT AND OIL REMOVED PER (applicable document) " along with "Name, Company or Ship and Date Refrigerant R ecovered" or similar. The unit shall include a signed statement from the person turning in the equipment verifying all refrigerants have been recovered from the equipment. •(2) The collected compressor oil shall be turned in to Code 106.3 at Building 1663 using a CTF filled out in accordance with NAVSHIPYD&IMFPEARLINST 5090.1 (series). The collected refrigerant may be turned in to Building 1665, Storage Area 17. •29. Recycling Program. Recyclable materials shall be returned to the Navy Recycle Center at Building 159, 474-9207. •a. The following items are to be collected for recycling and diverted from entering our landfills. •(1) Corrugated Cardboard •(2) Empty Beverage Containers (glass, plastic, aluminum) •(3) Paper (white paper, shredded white paper, newspaper, magazines, telephone books) •(4) Printer Toner Cartridges •(5) Scrap Metal (segregate ferrous metal and non-ferrous metal) •b. The following government furnished material is not recyclable. For proper disposal of the material refer to the contract or contact the government representative for the project. •(1) Automated Data Processing Equipment •(2) Circuit Cards and Circuit Boards •(3) Items Identified with National Stock Numbers, Manufacture Plates, Part Numbers and Serial Numbers •(4) Material and Equipment Requiring Demilitarization •(5) Minor and Plant Property •(6) Precious Metals (gold iridium, osmium, platinum, palladium, rhodium, ruthenium, and silver) •(7) Refrigerators, Freezers, Air Conditioners, Water Coolers •(8) Ship Material and Parts •(9) Transformers •30. General Refuse Sent to H-POWER. Do not send any HM, HW, empty HM/HW containers, compressed gas cylinders, propane tanks, ordnance, and munitions to H-POWER for disposal. Contractors shall not use government trash/refuse containers.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DON/NAVSEA/N47456/N32253-17-R-0006/listing.html)
 

Place of Performance

Address: Pearl Harbor Naval Shipyard and IMF, 667 Safe Guard Street, Ste. 100, JBPHH, Hawaii, 96860, United States

Zip Code: 96860
 

Record

SN04473106-W 20170416/170414234356-54af9233bf2317f9f2435d19e7f51495 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |