Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 27, 2017 FBO #5634
DOCUMENT

H -- Fire Alarm Maintenance/Testing & Monitoring (VA-17-074998) - Attachment

Notice Date

4/25/2017
 

Notice Type

Attachment
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

Department of Veterans Affairs;Samuel S. Stratton VA Medical Center;113 Holland Avenue (2-90NCA);Albany NY 12208-3410
 

ZIP Code

12208-3410
 

Solicitation Number

VA24217N0540
 

Response Due

5/5/2017
 

Archive Date

5/20/2017
 

Point of Contact

MURRAY, ANTHONY
 

E-Mail Address

Y.MURRAY2@VA.GOV<br
 

Small Business Set-Aside

Total Small Business
 

Description

This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about Fire Alarm System Testing and Monitoring at the VA New Jersey Healthcare System 385 Tremont Avenue East Orange, NJ 07018. The VA is seeking to provide for this requirement within 60 days of the award of the contract. The NAICS code identified for this requirement is 561621 Fire Alarm Monitoring Service. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Anthony Murray at Anthony.Murray2@va.gov by 12 pm EST Friday May 5, 2017 for consideration in this solicitation. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. This information will be used to determine the viability of a set aside for this requirement. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP. - Contractors shall include any relevant comments about the Attachment(s) if applicable. STATEMENT OF WORK GENERAL INFORMATION Title Of Project: Fire Alarm System Testing, Maintenance and Monitoring Services Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Work shall include all required labor and materials to perform testing, maintenance, cleaning and calibration of all Fire Alarm components according to NFPA, VA and Manufacturers standards. Background: All facilities Fire Alarm components and associated equipment to be maintained according to all required testing and calibration standards. Performance Period: All work must be coordinated through the facility and will be required to be performed during normal (Monday-Friday 7:00AM- 3:30PM) and off duty hours as specified below, unless otherwise directed by the Contracting Officer (CO). All off hours work will be subject to hospital operations & scheduling. All work must be completed prior to the next normal business day. The contractor shall propose a timely schedule to meet the facilities needs and requirements to be approved prior to any work commencement. Type of Contract: Firm-Fixed-Price This inspection contract is annual with a base year plus four option years. Testing frequency will be one 100% annual test of the fire alarm system including all buildings. Scheduling of this test will be coordinated with the COR. Fire alarm system for the facility is Edwards/GE EST3. Contractor personnel must be certified to service/program EST3 alarm systems. Provide provisions for 24/7 Central Station monitoring services of all building accounts on the campus. Fire alarm control panels shall be completely inspected and functionally tested to confirm all input/output functions. Each zone or field circuit shall be tested for opens, shorts or grounds and proper end of line use readings shall be confirmed to be within the parameters of the circuits. All fire alarm field devices shall be visually inspected and functionally tested to confirm proper alarm activation. All fire alarm and detection system controlled by event functions shall be functionally tested and the proper operation confirmed including all functions such as, but not limited to: Air handler shutdown, elevator recall, remote alarm and trouble signaling, remote annunciation and control releases for fire containment. All manual pull stations shall be inspected, tested, cleaned and adjusted as required to confirm satisfactory operation. All rate of rise heat detectors shall be functionally tested via the application of rate of rise heat generation to confirm proper detector response and restoral of the device. All audible-signaling devices shall be activated and sound pressure level measurements shall be taken in various areas to provide a record of the fire alarm audible signaling db levels. All field devices shall be scanned into inspection database utilizing existing bar codes that have been previously attached. The inspection report shall include time and date stamping for each device inspected. Included in the scope of work to be provided, is the inspection and testing of elevator functionality and testing of signaling devices to be performed on an after-hours basis. Initial Inspection and Test Initial Inspection and Test. The contractor shall perform a full initial inspection and test of each device on the fire alarm system in accordance with most current edition of NFPA 72, National Fire Alarm Code. Testing Frequencies from the most current edition of NFPA 72, shall be used. Testing Methods from the most current edition of NFPA 72, shall be used. Maintenance, Inspection and Testing Records. Within 14 days after completing the inspection and testing, the Contractor will furnish a written record to the Electric Shop Supervisor that includes the following: Contractor s Inspection and Testing Form that includes all the information required by the most current edition of NFPA 72. Date of manufacture of fire alarm system(s) and whether the parts are readily available. The record shall include any problems noted with the system, including inoperable or unsupervised devices or equipment, or devices that cannot be calibrated, tested, serviced in accordance with the manufacturer s recommendations. Findings noted shall include individual costs to correct/repair them. Each cost shall be broken down into both a parts and a labor cost. Notification. Before proceeding with any testing, the Contractor shall coordinate the notification of all persons and facilities that receive alarm, supervisory of trouble signals (e.g. Safety Manager, Central Station, Federal Protective Service and Fire Department). The Contractor will coordinate with the building manager to ensure that all building occupants are notified. At the conclusion of the testing, the Contractor shall notify those previously notified that the testing has been concluded. Damage to Fire Alarm System Any damage to the fire alarm or associated equipment (e.g. fans, elevators generators, pumps) caused by normal testing shall be repaired by the Contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the contractor. Inspect the system to determine whether it is in service and in satisfactory condition in accordance with NFPA standards. Identify potentially detrimental site conditions that could compromise the performance of mechanical and/or electronic components of the system. Check the general condition of the fire alarm panel and related equipment. Test all smoke and heat detectors in accordance with their manufacturer s specifications. Inspect all fire alarm control panels and remote fire alarm panels. Inspect and test all annunciation devices and zones both visually and by tripping a detector. Inspect and meter all batteries. Inspect all output relays and test their activation. Inspect and exercise all flow switches, tamper switches and low-pressure alarms. Verify that all signals are received by Central Station Monitoring. Inspect the smoke detectors for cleanliness. Clean the detectors that require cleaning in accordance with their manufacturer s guidelines. Function test all accessible heat-actuating devices. Inspect and exercise all supervised control valves and switches. During testing of the fire detection system, activate outputs for the purpose of equipment shutdown, start-up and HVAC/smoke control. Tag devices as required and perform all required record keeping. Compile a complete report of the inspection, explaining any deficiencies and recommending corrective action to be taken in accordance with recognized codes for care and maintenance. Fire Alarm System Preventative Maintenance Services Services include but not limited to the performance inspection, testing, and preventive maintenance of a variety of fire alarm and notification systems, equipment and components such as manual alarm devices, smoke and heat detectors, remote and graphic enunciators, main fire alarm panel and components, voice alarm system, speakers and horns and other audible and visual devices, wiring circuits and junctions, all other alarm, detection and control and ancillary devices, and emergency power operations. CONTRACTOR SAFETY REQUIREMENTS Safety Procedures The contractor shall comply with all appropriate safety code requirements. Hazardous Conditions If the inspector encounters equipment that is in a condition that may endanger the life or property, the inspector shall immediately notify the Electric Shop Supervisor of the condition requiring immediate action. Within 24 hours the inspector shall provide a written report to the Electric Shop Supervisor of the hazardous condition and recommended corrective action. Recommended Equipment The inspection contractor shall provide all tools and supplies necessary to properly perform inspections and tests in accordance with NFPA 72. And; All Fire Alarm System, tests, inspections, maintenance, alterations and repairs performed under this contract shall comply with the most current edition of the NFPA 72 National Fire Alarm Code including all appendix chapters. Anywhere NFPA 72 states should, it shall be taken to mean, shall. Housekeeping. The Contractor shall leave areas where he performs work neat, clean and orderly. Fire Alarm System Operability. The Contractor shall ensure that the fire alarm system is maintained operable at all times except while being tested or repaired. It is essential that the contractor carefully schedule with the Safety Manager all non-emergency shutdowns of the fire alarm system and that back-up protection be provided by the contractor (arrangement of additional personnel stationed at the fire alarm system control panel) any time that the fire alarm system is out of service. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be tested to insure that the protection has been restored. The contractor agrees to utilize responsible, capable, NICET certified, employees (as outlined in Certifications and Qualifications of Inspectors) in the performance of any task associated with this solicitation. The contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation. Contractor personnel, while on site shall possess current NICET certification. Inspection Fire alarm inspection services shall be performed in accordance with the most current edition of NFPA 72, Testing and Maintenance of Fire Alarm Systems, including appendices. Report Fire Alarm inspection reports shall be submitted to the requesting agency on the suggested form, as found in NFPA 72, or other approved agency specific forms provided by the Ordering Official and Authority Having Jurisdiction. Hours of Operation The contractor shall coordinate with the Electrical Shop Supervisor and Safety Specialist to decide when testing, maintenance or repair can be performed. Testing, maintenance and repair can be performed during normal business hours when it does not interfere with building operations. When testing, maintenance or repair will interfere with building operations; it shall be performed after normal business hours. When required by the Government, the inspector shall perform a maintenance quality control audit. Detail requirements shall be listed in the request for service from the Ordering Official and Authority Having Jurisdiction. Repairs and Unscheduled Work. The Contractor shall perform Repairs and Unscheduled Work for fire alarm systems as covered in most current Edition of NFPA. All Fire Alarm Technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET). Number of Employees. The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the contractor to properly, adequately, and safely perform all work required under the terms of this contract. Addressable Systems. Technicians modifying the fire alarm control panel of systems shall be factory trained and currently certified for the operating system, including software version, of the particular fire alarm system (EST3), and shall provide documentation of this certification per NFPA 72. Period of Performance: Base year October 1, 2017 September 30, 2018. With the option to extend services for 4 additional option years. Contracting Office Address: VISN 3 Network Acquisition & Logistics James J. Peters VA Medical Center MCC: 10N3/NAL, 130 West Kingsbridge Road, Bronx, New York 10468-3992 Place of Performance: The Veterans Health Administration of NY & NJ (VISN 3): East Orange, NJ 07018
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AlVAMC500/AlVAMC500/VA24217N0540/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-N-0540 VA242-17-N-0540.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3441921&FileName=VA242-17-N-0540-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3441921&FileName=VA242-17-N-0540-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA NEW JERSEY HEALTH CARE SYSTEM;EAST ORANGE CAMPUS;385 TREMONT AVE;EAST ORANGE, NJ

Zip Code: 07018
 

Record

SN04485002-W 20170427/170425235116-e703a04681068a77c7928c2a9b97b6b4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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