Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 29, 2017 FBO #5636
DOCUMENT

F -- Copy of Asbestos Abatement - Attachment

Notice Date

4/27/2017
 

Notice Type

Attachment
 

NAICS

562910 — Remediation Services
 

Contracting Office

Department of Veterans Affairs;VISN 7 Network Contracting Activity;501 Greene Street;Hatcher Building - Suite 2;Augusta GA 30901
 

ZIP Code

30901
 

Solicitation Number

VA24717Q0446
 

Response Due

5/1/2017
 

Archive Date

7/30/2017
 

Point of Contact

Sterlyn Frazier
 

E-Mail Address

3-0188
 

Small Business Set-Aside

N/A
 

Description

The Department of Veteran Affairs (VA), Network Contracting Office (NC07) has a requirement for an Asbestos Abatement. The requirement will be solicited as unrestricted; affording all Business concerns an opportunity to submit a responsible proposal. This requirement shall be solicited under the North American Industry Classification System (NAICS) Code 562910 with a size standard of 20.5 Million. The Government shall issue a Firm-Fixed Price solicitation via fbo.gov on April 27, 2017 in accordance with FAR 12. Background The Charlie Norwood VAMC Radiology department requires an asbestos abatement of the floor mastic in imaging room eight (8) that will meet the specific details expressed in the statement of work (SOW). The tile floor must be removed to allow the placement of medical equipment in that room. This is not a solicitation and the government is not entering into a binding agreement per this pre-solicitation notification. Contact information: Please contact Sterlyn Frazier, Contract Specialist at sterlyn.frazier@va.gov or by telephone: 706-733-0188 ext. 1119 regarding this acquisition. Contracting Office Address: Department of Veterans Affairs Network Contracting Activity-NCO7 501 Greene Street; Hatcher Building - Suite 2 Augusta, GA 30901 Statement of Work A. General Information 1. Title of Acquisition: Tile and Asbestos Mastic Removal for Room 2D235 Imaging Room #8 2. Scope of Work: The Charlie Norwood VAMC has an acquisition for asbestos abatement services to be performed on-site at the Governments Facility. The project will renovate Building 801, room 2D-235, Imaging Room #8 in preparation for the new X-ray equipment. A design layout has been incorporated into the Statement of Work. 3. Background: The Radiographic Fluoroscopic and Radiographic equipment was purchased to replace the existing outdated equipment in Building 801, 2D-235 Imaging room #8. The scope of work is not included in the equipment purchase. 4. Period and Place of Performance: a. The work will be conducted at the downtown division of the Charlie Norwood VA Medical Center, Building 801, Room 2D-235. b. Work to be scheduled for a maximum of two days and shall be from Friday afternoon after 5 pm through Sunday afternoon at 5 pm. c. Work to be completed within 2 weeks or less from date of award, unless otherwise directed by the Contracting Officer (CO). Hours of Work: Work to be scheduled for a maximum of two days and shall be from Friday afternoon after 5 pm through Sunday afternoon at 5 pm. All work will be performed after normal business hours of 0800-1700 if work is during Monday Friday. 5. Type of Contract: Firm Fixed Price 6. Place of Performance: Charlie Norwood VAMC (Downtown Division) - 950 15th Street Augusta, GA 30904 B. General Requirements: Contractor Task: Service required for the room includes tile removal and abatement of floor mastic. The mastic used is known to contain asbestos. Vendor shall provide all labor, Supervision, equipment, and personal protective equipment and barrier supplies required and equipment required to remove tile and asbestos mastic from room 2D235, Building 801 of the Charlie Norwood VA Medical Center. The work shall include the following: Georgia Environmental Protection Division (EPD) notification. Waste disposal in an approved landfill. Removal and disposal of floor tile and mastic (approximate 375 sf). See attached sketch of area to be abated. Third party pre-removal, daily air monitoring during the service with final air clearance. The final report will be submitted to Infection Control and Safety. Air to be properly exhausted To Exterior exhaust only. No exhaust will route through the HVAC duct system surrounding the abatement area. All ICRA requirements as established by the CNVAMC shall be per your classification IV designated on the Infection Control Risk Assessment (ICRA) for this project. Barriers will be erected to the deck if the area to be abated does not have preexisting firewall containment. A minimum 0.01 negative pressure will be maintained during this entire process with manometer verification mounted on the exterior of the anteroom. Infection control or Safety will inspect setup of anteroom, barriers, and placement of air monitors. Contractor s Official Representative (COR) will supervise contractor activity while within hospital. All work will be in compliance with Georgia EPD and Federal Regulations. Contractor Responsibilities: a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. Government Responsibilities: a. The Government will provide access to room 2D235. b. The contractor will be notified by the COR of the room number or numbers that need the tile removed and abatement of floor mastic. C. Security and Reporting: Vendor shall report to the PIV area and turn in the PIV Flash Badge Paperwork to receive a PIV badge that will be worn at all times while on the VA property. The badge will be returned at the end of the project or expiration date. The contractor will report to the COR of the contract, Hollis Tessmer in 2D-206 Friday afternoon and then on Monday morning and give him short brief on the project and let the COR know the number of contractors who were on facility grounds over the weekend. PIV paperwork can be sent to the contractors prior to arriving on station to allow the team to come and receive a PIV card at the Uptown location or Downtown location. Monday-Wednesday-Friday is Uptown in Human Resources, fourth floor and Tuesday-Thursday is Downtown, 2D-254 on the right just before the crosswalk to Augusta University Health. The contractor will perform pre-sampling if there is question of asbestos in the area. The sampling will be performed and sent to an independent labs accredited by NVLAP for analysis by use of Polarized Light Microscopy (PLM), the EPA method most commonly used by asbestos labs for identifying asbestos containing materials. If asbestos is identified using PLM the sample will then be resubmitted for the Point Count Analysis to determine the percent of asbestos in the sample material. Air scrubbers will be used during all sampling and extraction to reduce dust and all exhaust air will be routed to exterior of the building. After work is completed, the contractor s technician is to submit in writing, an independent lab air and clean abatement sampling report to validate the area is free of asbestos. Third party pre-removal, daily air monitoring during the service, and final air clearance will be documented and an electronic copy will be given to the CORs for documentation and a second copy will be sent to infection control. E-mail hollis.tessmer@VA.gov and Arthur.olson@va.gov. D. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS: A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1). VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures comply with VA directive requirements. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR. E. Security Incident Investigation: The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. F. Liquidated Damages for Data Breach: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. Each risk analysis shall address all relevant information concerning the data breach, including the following: Nature of the event (loss, theft, unauthorized access); Description of the event, including: Date of occurrence; data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; Number of individuals affected or potentially affected; Names of individuals or groups affected or potentially affected; Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; Amount of time the data has been out of VA control; The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); Known misuses of data containing sensitive personal information, if any; Assessment of the potential harm to the affected individuals; Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: Notification; One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; Data breach analysis; Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. G. SECURITY CONTROLS COMPLIANCE TESTING: On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time. H. Training: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; Successfully complete the VA Privacy and Information Security and Rules of Behavior training and annually complete required security training; Successfully complete the appropriate VA privacy training and annually complete required privacy training; and Successfully complete any additional information security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] INVOICES: Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer s Representative (COR), and submitted to VA FSC, P. O. BOX 149971, AUSTIN, TX 78714. A properly prepared invoice will contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Total amount due I. Travel: The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. No travel J. Operating Constraints: a. Contractor shall comply with OHSHA guidelines b. Contractor shall ensure that disposability of the hazardous waste is in accordance with EPA Standards Key Personnel Contracted personnel performing under this contract shall be certified to perform the requested asbestos abatement services. Name Position/Skill Set Certification K. Performance Matrix: REQUIRED SERVICE PERFORMANCE STANDARD MONITORING METHOD INCENTIVE/DISINCENTIVES FOR MEETING OR NOT MEETING THE PERFORMANCE STANDARDS Provide qualified technician(s) to remove tile, asbestos mastic and remove debris with in accordance with EPD and State of GA Regulations To ensure only qualified technician(s) within the listed scope of work as outlined in the Scope of Work complete the assigned project in accordance with EPD and GA regulations. Supervisor will report in each day after receiving the Third party daily air monitoring and final air clearance. Room clean of all debris and dust particulate when completed project. If end user is not satisfied with the work being performed by the assigned trained and qualified technician(s), first corrective action, a replacement of the Tech will be requested, second corrective action reduce invoice by 10%, third corrective action, contract shall be terminated. Third party to complete the Pre and Post Air sampling per EPD and GA State regulations The form will be submitted to DHEC and CNVAMC Infection Control Recite of the report from third party Noncompliance will effect companies performance rating Sketch of Area to be Abated
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AuVAMC/VAMCCO80220/VA24717Q0446/listing.html)
 

Document(s)

Attachment
 

File Name: VA247-17-Q-0446 VA247-17-Q-0446_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3451629&FileName=VA247-17-Q-0446-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3451629&FileName=VA247-17-Q-0446-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04487975-W 20170429/170427234827-29b0d2b421d4512208473abd2e9a855e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |