Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 30, 2017 FBO #5637
DOCUMENT

C -- AMENDMENT A00001 VA241-17-R-0259 631-16-030 Ward 4 Lower Upgrades, Design - Attachment

Notice Date

4/28/2017
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;VA CENTRAL WESTERN MASSACHUSETTS HCS;Acquisitions-90;421 North Main Street;Leeds MA 01053-9764
 

ZIP Code

01053-9764
 

Solicitation Number

VA24117R0259
 

Response Due

5/29/2017
 

Archive Date

7/28/2017
 

Point of Contact

Torben Ohlsson Contract Specialist
 

E-Mail Address

MA
 

Small Business Set-Aside

Veteran-Owned Small Business
 

Description

AMENDMENT A00001 TO SPECIAL NOTICE REQUEST VA241-17-R-0259 FOR A/E QUALIFICATIONS (SF-330) Page 1 of 10 THE PURPOSE OF THIS AMENDMENT IS TO CORRECT AN ERROR IN THE PREVIOUS SPECIAL NOTICE VA241-17-R-0257. THIS NOTICE OPENS THE REQUEST FOR QUALIFICATIONS TO CERTIFIED (VOSB) VETERAN OWNED SMALL BUSINESSES AS WELL AS (SDVOSB) SERVICE DISABLED VETERAN OWNED SMALL BUSINESSES. The SF 330s are due on May 29 2017 at 10 AM Eastern Standard Time. ALL OTHER PROVISIONS FOUND BELOW IN THE SPECIAL NOTICE REMAIN IN EFFECT. INTRODUCTION: This Special Notice is being issued as follow on to the previous Sources Sought Notice No. VA241-17-N-0151. This purpose of this Special Notice is to request SF 330s Parts I and II packages for Project # 631-16-030 Project Title: Interior and Acoustic Upgrade Design for Acute Psychiatric Ward (Mental Health Environment Of Care, Ward 4 Lower), BLDG 4 located at the Northampton VAMC, 421 Main Street Leeds MA, 01530.This is a request for SF 330's Architect/Engineer Qualifications packages only. THIS IS NOT A REQUEST FOR PROPOSALS (RFP) OR REQUEST FOR QUOTES (RFQ) AND NO SOLICITATION PACKAGE WILL BE ISSUED via FBO. Any requests for a solicitation will not receive a response. A solicitation will be issued directly to the top rated firm for which negotiations will commence in accordance with FAR part 36. The anticipated A/E Services requirement using NAICS Code: 541310 - Engineering Services (Small Business size standard of $7.5 million dollars average annual gross revenues for the past three fiscal years) if awarded, will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6, and VA Acquisition Regulation 836.6. All submissions will be evaluated in accordance with the evaluation criteria and the Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. This design request is for an architect / engineering firm to design an appropriate acoustic material / mounting style to mitigate the noise while ensuring safety for patients and staff. This ward houses acutely mentally ill patients to include patients at risk of suicide and assault on others. Therefore any components added to the walls or ceilings must meet strict patient safety standards and guidelines. DESCRIPTION: Design work shall include, but shall not be limited to providing all labor, materials, equipment, etc. necessary to completely design project # 631-17-030 in accordance with the A/E design contract requirements, the Scope of Work, the A/E Submission Requirements document, NFPA, Life Safety Code (LSC), local building codes, staff input from design meetings and other requirements as determined during the course of the design. The project shall include, but shall not be limited to providing construction documents, to include but not limited to: drawings (using the VA standard title block), specifications available from the VA TIL website https://www.cfm.va.gov/til/catalog.asp, site visits and field surveys, a professional cost estimate, construction Scope of Work synopsis with estimated duration of construction period timeframe, Sole Source information, item costs and justifications, and a brand name/or equal list, project phasing, construction period administration and independent third party commissioning. FINAL CONSTRUCTION DRAWINGS: Drawings including cost estimates, specifications, and calculations, will be submitted within the negotiated period of performance after award. Per FAR 36.609-4 & 52.236-25 for the Requirements for Registration of Designers, the designing A/E firm of record responsible for signing and stamping the drawings must be licensed or have reciprocity to perform this requirement in the Commonwealth of Massachusetts. The A/E schedule shall allow for VA review period ending with A/E receipt of VA comments for each submission no later than 10 business days after VA receives the submission. The A/E work shall include, but is not limited to: (a) Site Investigations necessary to determine the existing conditions at the site of work. (b) Schematic plans, design development plans, and final construction drawings. (c) Specifications, phasing plan and cost estimates. (d) Design narrative and engineering calculations. (e) Construction period services to include submittal review, site visits and construction inspections. Bid Deduct Alternates of 10% of the estimated construction budget shall be developed, planned, and estimated as necessary to assure award of contract within available funds. Bid Deduct Alternates shall be clearly identified on contract drawings and price breakdown shall be provided in addition to the base offer s construction estimate. All offerors are advised that in accordance with VAAR 836.606-73, the total cost of the contract for A/E services must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-22 (c) - Design within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A/E firm selected to complete the design. Prospective firms are reminded that in accordance with FAR 52.219-14 and VAAR 852.219-10, Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. Interested and eligible firms should send electronic copies of their current SF 330 to: torben.ohlsson@va.gov. The SF 330s are due on May 29 2017 at 10 AM Eastern Standard Time. Use the instructions located in section fourteen (14) below for submitting your SF 330. NO FAX RESPONSES WILL BE ACCEPTED: Personal visits for the purpose of discussing this announcement will not be entertained or scheduled. Questions may be directed only by e-mail torben.ohlsson@va.gov. No phone calls will be accepted. In accordance with FAR 36.209 Construction Contracts with A/E firms and FAR 36.606 (c) Negotiations - all interested firms are hereby put on notice that no construction contract may be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. Security Issues, Late Proposals, Unreadable Offers (a) Late submission of offers are outlined at FAR Parts 52.212-1(f) and 52.215-1(c). Particular attention is warranted to the portion of the provision that relates to the timing of submission. (b) Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. (c) To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free.   Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR Part and FAR 15.207(c ). (d) Password protecting your SF-330 is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated Government individuals. The selection of the most qualified A/E firm will follow the guidance provided in FAR 36.6 Architect-Engineer Services. Additionally, this Special Notice is also issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502 and 503, as a set-aside for Service Disabled Veteran-Owned Small Businesses (SDVOSBs) and (VOSB) Veteran Owned Small Business. All eligible responding firms must be registered and verified with the Department of Veterans Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status and ownership and control sufficient to establish appropriate status. Failure to be both VERIFIED by CVE and VISIBLE on vetbiz.gov, at the time SF 330s are submitted, when the proposal is received as a result of the solicitation issued to the most qualified firm, and on the date of contract award will result in the offeror s proposal/SF 330 being deemed not acceptable and the Government will proceed negotiating with the next highest qualified firm. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB/VOSB status if they have not already done so. In addition, any subsequent award will require the firm to be registered in System for Award Management (SAM). In addition firms responding as a joint venture, must be certified in VetBiz as a joint venture entity. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. NCO 1 intends to accomplish a firm fixed price contract as a result of this call for qualifications. The selected A/E firm shall provide services in accordance with FAR 2.101 definition of "Architect-Engineer services" as defined in 40nU.S.C. 1102 and FAR Part 36.6 to provide professional A/E services for a complete design package Firms will be selected based on demonstrated competence and qualifications for the required work. The estimated magnitude for construction (not design) of this project is between $2,000,000 and $5,000,000 per VAAR 836.204(f). (a) Contract Award Procedure: At time of award, the A/E frim must be certified by VetBiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at www.sam.gov. Failure of a SDVOSB/VOSB to be VERIFIED by CVE and VISIBLE in VetBiz shall result in elimination from consideration as a proposed contract awardee. Failure of an SDVOSB/VOSB to be registered in SAM at the time of contract award shall result in elimination from consideration as a proposed contract awardee. The proposed services will be obtained by a negotiated Firm-Fixed Price Contract. (b) The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia. (c) The project drawings/design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/. The awarded A/E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the drawings and specifications supplied fully represent all of the work described in the Request for Proposal (RFP). The NAICS code for this project is 541310 with a small business size of $ 7.5 million. The SF 330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP type in SF 330 in the Find a Form block and click on search. SELECTION CRITERIA: The VA will utilize the following selection criteria IAW FAR 36.602-1 and VAAR 836.602-1: (The FAR and VAAR citations referenced in this Special Notice can be accessed via the following internet links: https://www.acquisition.gov/far/index.html) (a) Professional qualifications necessary for satisfactory performance of required services; Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. In addition, provide resumes of other relevant team members or frequent subcontractor who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this project scope of work. (b) Past performance (references required) on recent and relevant contracts with Government agencies (with the emphasis on VA and hospital work) and private industry in terms of cost control, quality of work, and compliance with performance schedules; with recent defined as performance occurring within 5 years of the date of this Notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Notice and relevancy is defined as performance of work on projects that are similar in scope to the type of project. (c) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; provide a detailed narrative of up to 5 (maximum) relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this project that demonstrates the teams experience with projects of similar size and scope and complexity. Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms ability to work with government entities and design standards or similar relevant experience with other entities. (d) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team; documentation supplied should include specific experience and qualifications of personnel proposed for assignment to the project(s) and their record of working together as a team. (e) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness; (f) Capacity to accomplish the work in the required time; (g) Record of significant claims against the firm because of improper or incomplete architectural and engineering services; and (h) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Please provide the address and distance of your closest office; and The A/E Firm must have knowledge and experience of the locality of the project including interpreting and implementing all applicable local and state local requirements, including but not limited to historical and environmental regulations permissions, requirements and permits. (j) Proof of current and valid Professional Liability Insurance to cover the cost of errors and omissions for the entire projects estimated magnitude for construction. Responding firms, either multi-disciplined or collaborating with consultants, must demonstrate capability in healthcare architecture, traffic engineering, surveying, civil, structural, mechanical, electrical, communications, environmental, fire protection, cost estimating, Building Commissioning, Leadership in Energy and Environmental Design, specification writing, and construction surveillance skills as described herein. The Respondent bears the burden of providing relevant and timely references with accurate and current names, telephone numbers and addresses. Discussions with the three most highly rated firms based on the technical review of all the SF 330s received will be conducted. A solicitation will only be issued to the most highly qualified firm after discussions have concluded and been evaluated. Submission Requirements: A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9 digit zip code, phone number, e-mail address, DUNs number, date of response, title and Notice identification. Firms must provide a customer reference list with addresses and telephone numbers, and bidding records (low bid vs. estimate) for all projects listed as related experience, and a current project workload schedule showing proposed team members for the project period. All responding firms, including consultants to the primary firm are required submit ELECTRONICALLY a copy of their current SF 330, Architect-Engineer Qualifications, Part I and Part II to torben.ohlsson@va.gov. The SF 330, Part I must clearly indicate the office location where the work will be performed and the qualification of the individuals and subcontractors proposed to work on the contract and their geographical location. You must submit your ELECTRONIC COPY and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below to torben.ohlsson@va.gov. However, firms will be notified of the award via an electronic Notice of Award e-mail if an award is made off this notification.   The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats  (Software) for Submission of SF 330 packages: (a) Files readable using the current Adobe Portable Document Format (PDF). (b) Files in Adobe* PDF Files:   When scanning documents scanner resolution should be set to 200 dots per inch, or greater; (c) Other electronic format.     If you wish to submit an offer using another format other than described in these instructions, e-mail the Contract Specialist/Contracting Officer who issued the solicitation.     Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation.     Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your SF 330; (d) SF 330s shall be provided electronically in.PDF format. The font for text shall be Times New Roman 12-point or larger. (e) Please note that we can no longer accept.zip files due to increasing security concerns. (f) Please note, the VA has an email size limit of 5 mb. Please inform the VA POC if you plan on submitting multiple emails due to size constraints. (g) Respondents are required to meet all requirements in addition to those identified as selection criteria. Any SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration. VA Primary Point of Contact: Torben Ohlsson, Contract Specialist POC Email: torben.ohlsson@va.gov. SCOPE OF WORK BELOW SCOPE OF WORK VA Medical Center Leeds, MA Interior and Acoustic Upgrade Design for Acute Psychiatric Ward (Mental Health Environment Of Care), VACWM, Leeds, MA PROJECT 631-16-030 GENERAL The VA Central Western Mass requires design to alleviate excessive noise throughout the common areas of Ward 4 Lower, the Mental Health Acute Care Facility, for the purpose of patient comfort and staff efficiency. Currently there are no sound absorptive surfaces either on the walls or ceilings. The noise levels routinely rise to 75 dB which while acceptable per OSHA standards, the echo/amplification heard within the ward is counterproductive for the mental health of patients. Additionally it interferes with staff attention and focus upon patients. Design Firm must have access to an acoustic engineer available to evaluate this project and make recommendations. As written in the VA Mental Health Facilities Design Guide, Excessive noise can adversely affect a therapeutic environment by affecting both a patient and staff s ability to hear and be heard in a normal tone of voice and detracting from a calm, non-threatening environment potentially heightening some patients fear and anxiety levels. There are no known existing hazardous conditions in the ward. PROJECT SCOPE OF WORK This contract request is for an architect / engineering firm to design an appropriate acoustic material / mounting style to mitigate the noise while ensuring safety for patients and staff. This ward houses acutely mentally ill patients to include patients at risk of suicide and assault on others. Therefore any components added to the walls or ceilings must meet strict patient safety standards and guidelines. The successful architect/engineering firm shall perform the following tasks as part of this contract: Review available documentation of the existing systems. Perform on-site survey to document condition of walls and ceiling and acoustic environment. Site survey will include a walk-through of the sample panels obtained by the VA FMS and the lessons learned in terms of materials, mounting hardware, and method of mounting. Provide a brief written report of findings and provide recommendations for the mitigation of the poor acoustic environment. Recommend cost-effective, suicide resistant, rugged (not easily punctured, torn, pulled off, etc.) and durable options for the VA to review and approve before design work begins. Any components added to the walls or ceilings must be: Durable and washable with a bleach cloth Fire Rated Appearance must conjure home like (therapeutic) environment Limited to the common areas (no bedrooms or bathrooms are included) Rugged (not easily punctured, torn, pulled off, etc.) Mounting hardware and method is critical to this design. Hanging and ligature points must be eliminated. Tamper resistant screws must be used wherever the mounting hardware is exposed to patients. Panels must be able to be removed for maintenance or cleaning purposes but must require special tool / knowledge to remove them they should be reasonably difficult for patients to remove. Panels themselves must be a durable material to prevent access to the acoustic material. Panels shall be bleach cleanable and finishes shall have these minimum requirements: Minimum double rub of 100,000 for fabrics, antibacterial properties, Class A & Class 1 under ASTM E84, NFPA 260, Cal 117. Cradle to Cradle and SCS certified. Metal and panels with (potentially) sharp corners should be avoided. Solid colors without pattern not allowed. Due to installation within an acute psych. ward, selection of a wide variety of patterns shall be made available. Organic, healing-type patterns preferred. Abstract-style patterns not permitted. Note: 100% Xorel wallcovering with x-protect barrier backing as well as digital images applied to wallcovering will also be considered. Design plan for the construction period should include a two week period of performance during which the ward will be shut down. Therefore no patients will be on the ward during the time of construction. Two weeks is the timeframe requested by the VA but design firm can recommend alternatives if there is sufficient justification. Include in design two other elements: Sink is required immediately outside Nurses Station. Conduct a site survey of work practices and review of plumbing drawings to determine best location. Sink must meet Mental Health Environment of Care standards. Must be included in the two week construction window. The existing Nurse station was constructed with a 24 high wood base that slopes away from the desk. It was placed there to prevent patients from grabbing staff behind the counter but has created a significant trip hazard and is not as effective in removing the risk of patient access to the Nurses Station as designed. Include in this design an evaluation of this architectural element and design an appropriate replacement to be included in the two week construction period. Review door and door frames. Many door frames seem too weak to support activity on ward. Conduct review of possible additional support measures. Survey existing laundry and trash carts within ward and develop enclosure that will meet the MHEOC requirements. Submit conceptual, design development, and final design drawings for VA review and comment by VA Engineering and Interior Design Departments. Issue signed and stamped construction drawings and specifications for bidding purposes. All design work shall be in strict accordance with VA Standards, including the latest edition of the Dept. of Veterans Affairs Mental Health Design Guide and VA Sustainable Design Manual. Finish/color selections shall follow VA VISN 1 standards and approved by the VA Interior Designer. The VA Master Specifications shall be used for construction specifications. These will be made available in electronic format from the VA Technical Information Library. All field work shall be scheduled at least 72 hours in advance with VA Facilities Management. Design firm shall follow applicable sections of VA PG-18-15, A/E Submission Instructions. All new construction shall meet applicable VA life safety requirements. All construction work will require an infection control plan. The VA will perform a NEPA (National Environmental Policy Act) review of the project. The contract documents must instruct the installing contractor to use all reasonable means to divert construction and demolition waste from landfills and incinerators, and facilitate their salvage and recycle in accordance with VA Master Specification Section 01 74 19. The site shall be left clean of all construction debris and hazardous materials. Design and installation to meet latest edition of the NEC, NFPA, and all applicable building codes. All construction work shall be performed in accordance with VA Construction Safety Code and OSHA codes. The performance period for this work is 90 days after Notice to Proceed.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NoVAMC/VAMCCO80220/VA24117R0259/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-17-R-0259 A00001 VA241-17-R-0259 A00001.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3456517&FileName=VA241-17-R-0259-A00001000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3456517&FileName=VA241-17-R-0259-A00001000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Northampton VAMC;421 North Main Street;Leeds MA 01053-9764

Zip Code: 01053
 

Record

SN04489177-W 20170430/170428233903-60d94bdfe90d92f9a810f3cf897e1024 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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