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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 04, 2017 FBO #5641
DOCUMENT

H -- Triennial Electrical Power System Inspection - Attachment

Notice Date

5/2/2017
 

Notice Type

Attachment
 

NAICS

541380 — Testing Laboratories
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24917N0676
 

Response Due

5/5/2017
 

Archive Date

7/4/2017
 

Point of Contact

Kevin J. Cochran
 

E-Mail Address

k
 

Small Business Set-Aside

N/A
 

Description

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method. NAICS code: 541380 and sized standard is $15.0M. NOTE: Respondent claiming SDVOSB and VOSB status must be registered and CVE verified in VetBiz Registry www.vetbiz.gov. Project requirements: To provide onsite electrical maintenance, inspection, & testing of the Electrical Power Distribution System IAW the Statement of Work. DEPARTMENT OF VETERANS AFFAIRS Lexington, KY Cooper Division, VA Medical Center (VAMC) STATEMENT OF WORK FOR Maintenance, Inspection, and Testing of the Electrical Power Distribution System 1. Introduction: This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the Lexington, KY Cooper Division, VA Medical Center. These work items are referenced as Maintenance and Testing in this document, hereafter. This SOW describes the requirements for the Qualified Electrical Contract Professionals known as Contractors in this document, hereafter. Contractors who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW. This SOW describes the requirements to establish maintenance and testing reports. 2. Qualifications of Contractors: Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor s business. Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Superintendent or Project Manager must have OSHA 30-hour construction training. All Contractors employees and/or Sub-Contractors must attend VAMC Contractor Orientation class. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances. Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work. Contractors shall have ready access to the latest versions of the following references: NFPA 70, National Electrical Code. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance. NFPA 70E, Standard for Electrical Safety for the Workplace. NFPA 110, Standard for Emergency and Standby Power System. OSHA Standard 29 CFR 1910, Subparts I & S. International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications. Operating /Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers. VHA Directive 1028, Electrical Power Distribution System Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate. If a Scheduled/Approved outage would affect hospital operations, VA shall be able to reschedule with no contract modifications. 3. Summary of Work: The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VAMC Engineering Service; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions. Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System.. Below is a list of electrical equipment that shall be maintained and tested: Switchgear and Switchboard Assemblies. Transformers, Dry Type, Air-Cooled, Low-voltage, Small. Transformers, Dry Type, Air-Cooled, Low-voltage, Large. Transformers, Liquid-Filled. Metal Enclosed Busways. Switches, Air, Low-Voltage. Switches, Air, Medium-Voltage, Metal-Enclosed. Circuit Breakers, Air, Insulated-Case/ Molded-Case. Circuit Breakers, Air, Low-Voltage Power. Circuit Breakers, Air, Medium-Voltage. Protective Relays, Mechanical, and Solid State. Protective Relays, Microprocessor Based. Grounding Systems. Ground-fault Protection Systems. Motor Control, Motor Starters, Low-Voltage. Motor Control, Motor Starter, Medium-Voltage. Emergency Systems, Engine Generators. Emergency Systems, Automatic Transfer Switches. Distribution Panels Perform Arc-Flash Study/Labeling on Equipment that was not done on previous study due to new construction, renovation or omission (approximately 40 items). Provide laminated, adhesive-backed flash and shock hazard/PPE signs for each system location will be provided and installed. Based on the results of the incident energy study, the supplier shall produce and install a warning label (orange 40 cal/cm2) for each piece of equipment in accordance with ANSI Z535.4-2002. The label must be readable in both indoor and outdoor environments for at least 3 years and contain the following information: Arc hazard boundary (inches) Working distance (inches) Arc flash incident energy at the working distance (calories/ cm2) PPE category and description including the glove rating Voltage rating of the equipment Limited approach distance (inches) Restricted approach distance (inches) Prohibited approach distance (inches) Equipment/bus name Date prepared Supplier name and address Attachments. Government Furnished. Inventory of Electrical Power Distribution System equipment to be maintained, inspected, and tested under this Scope of Work. One-line and other informational drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings. Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information. 4-Hour Power Outage Test The Contractor shall be present for and will participate in the VAMC 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and The Joint Commission. This test will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor s involvement is between 8 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Scope of Work. Deliverables: A complete written report of the work performed shall be provided to the VA within 7 days of completion. Information shown in the report shall be as following: Company s name, addresses, telephone, & FAX numbers. Name and signature of contractors who perform the maintenance and testing. VA Work Contract Number, name and number of VA Contracting Officer. Date and Time of work. Copies of contractors valid licenses, professional and training certificates. Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera. Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Descriptions of work items. Test data. Reference materials such as equipment manufacturer s specifications, coordination study, etc. Remarks on conditions of electrical equipment. List all deficiencies, if any. Recommended corrective actions, if any. Submit four (4) hard copies of the complete written report to VA Contracting Officer within seven (7) calendar days of visit. Submit four (4) hard copies of the complete written report, and one (1) CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Chief of Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods. 5. Description / Specifications: The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, instruments, and equipment, and travel expenses to provide the work and services specified in this contract. The Contractor shall plan, schedule, coordinate, and ensure effective and economical completion of all work and services specified in this contract. The majority of work will be accomplished at night and after the normal working hours. Normal working hours are 7:00 am to 4:30 pm, Monday thru Friday. It may be possible to schedule some non-disruptive work during normal working hours. This Preventive Maintains Inspection (PMI) is to be scheduled with the Contracting Officer Representative (COR), Herbert Sparks only, and can be contacted at the following number: 859-233-4511 ex 4342. The PMI and any requested power outages must be scheduled a minimum of 2 weeks in advance. The specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. At a minimum, the Contractor will be required to take all steps and measures, which would be taken by a prudent building owner to maximize the life expectancy of the property. All equipment at the facility shall be maintained at an acceptable level, throughout the contract performance period unless and until removed from the scope of work. An "acceptable level" of maintenance as defined as the level of maintenance which will preserve the equipment in unimpaired operating condition: i.e. above the point where deterioration will begin, thereby diminishing the normal life expectancy of the equipment. The Contractor shall maintain areas and storerooms in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a presentable condition. The Contractor must obtain the approval of the Electronics Shop Supervisor before storing anything in machinery space. Operating supplies such is lubricants, rags, and cleaners, etc. shall be properly secured in containers approved by the Electronics Shop Supervisor and stored in accordance with fire and safety requirements outlined in NFPA, Building Fire Safety Criteria. The Contractor shall coordinate all outages with Engineering Services. Prior to start of work, the Contractor must submit a complete schedule of all equipment being shut down, out/on time and affected departments/services. Contractor will give (2) two weeks to provide a schedule for Cooper Division (CD). It shall be the responsibility of the Contractor to obtain permission from the local utility for main feeder outages. Any fees for such power outages or required permits shall be the Contractor's responsibility. 6. Scheduled Preventive Maintenance Requirements All power outages for maintenance shall be scheduled during off-hours or weekends. Some work may be able to be accomplished during normal working hours and this work will be approved by the COR on a case-by-case basis. All maintenance shall be completed within 90 calendar days of contract start date. The Contractor shall submit a complete detailed maintenance schedule for approval to the Contracting Officer Representative (COR). The following specific criteria will be adhered to in addition to the above-mentioned General Scheduling requirements: All preventive maintenance scheduled for each period of time must be completed during that period. Requests by the Contractor for deviations from the approved schedule must be submitted with appropriate justification to the Electronics Shop Supervisor for approval. The Contractor shall coordinate the work with the COR, Facilities Management and shall immediately report the quantity and urgency for repair of any discrepancies found during the inspection. VAMC electricians will de-energize and re-energize circuits in accordance with the approved schedules. The Contractor will be responsible for establishing all required Lockout/Tag out Procedures as required by OSHA, as well as verifying that systems are energized and de-energized. One (1) copy of the LO/TO procedures will be given to the COR. In accordance with the VHA Directive 1028, written procedures are established to prepare the medical center for a planned electrical outage. The procedures must take into account the worst case of risk to patients, staff, visitors, and VHA property. When a planned electrical outage cannot be accomplished, the following requirements are mandatory for working on energized circuit: Full and proper protective equipment (PPE) is available and worn by the qualified electricians. Qualified electricians are provided with flame-retardant clothing for work at the proximity of energized electrical equipment. Before initiating work, a specific work plan is developed and a peer review of the plan documented. The work plan must include: procedures to be used on and near the energized electrical equipment, barriers to be installed, and safety equipment to be provided, and exit paths to be accessed. An Energized Circuit Work Permit must be obtained from the Chief of Engineering office. Contractor must submit a detailed list of all chemicals, planned to be used for this PMI, for approval. All workers (technicians and helpers) must have certification/documentation as evidence of their degree of Training and skill on the original equipment manufacturer before being allowed on work site. Workers certification/documentation must be submitted at the time of offer. The VA will neither furnish personnel to assist the Contractor in accomplishing his work nor furnish tools or equipment for the inspections. The Contractor must review all high-pot testing procedures prior to performance, with the COR. The Contractor may be requested to perform emergency repair work on a continuous (including overtime) basis in the event that circuits cannot be energized after inspection and maintenance have been accomplished in accordance with the contract. The VAMC via change order will arrange additional payment lot subsequent charges, separate purchase order, or credit card. 7. Procedures: At a minimum, the Contractor shall perform all manufacturers recommended testing and preventive maintenance on all listed equipment. Grounding and Connections: The Contractor shall check all grounding systems in accordance with NEC and ANSI. The connections to buses, transformers, and contacts etc., the Contractor shall check for tightness and torque per manufacturers recommendations. Power Generators: The Contractor shall preform an oil and coolant sample test of the three existing generators. Contractor will provide a report to the COR. Low/Medium Voltage Switchgear: Breakers Clean: Blow off with clean dry compressed air, remove old lubrication. Inspect: Visually inspect for signs of wear, loose or missing hardware, burned/eroded/misaligned contacts, broken, chipped, burned arc-chutes. Lubricate: Oil/grease breaker mechanism at all pivot points, bearings, slides, etc. Adjust mechanism and confirm proper operation of both positive and negative interlocks. High-Current Test and Calibrate to manufacturer's time current characteristic curves. Operate breaker to insure correct operation. Insulation Resistance and Conductance tests. Perform Thermal Imaging of all bolted contacts, bolted or plug-in connections, and all other components subject to heating under load. Furnish typed final and draft test reports. Breaker Cubicle Clean and visually inspect. Lubricate as necessary. Check breaker adjustment-make minor adjustments, if required. Check contacts. Check all bolted connections for high resistance and proper tightness. Record number of operations. Insulation Resistance test (2500 volts). Check cubicle heater. Inspect control wiring and controls. Inspect interlocks and safety shutters. Lubricate breaker-elevating mechanism. Operate breaker using test coupling and test block. Circuit Protective Relays Mechanical components will be checked for dirt particles or obstructions that would hamper relay operation. Instantaneous and seal-in units will be checked for proper alignment. Relay internal wiring connections will be checked for proper tightness or other discrepancies. Relay contacts will be inspected for excessive pitting, burning or discrepancies. The relay contacts will be checked for proper circuit continuity. Minimum pick-up or operating point of each relay will be checked and adjusted as required. Each relay will be checked and adjusted to correspond to the manufacturer's operating time/current curves at two and four times the relay current setting. Seal-in and instantaneous units will be tested for proper electrical operation and calibration. Pad mounted Oil and Dry type Transformers Visually inspect transformers for damaged insulators, potheads, damaged bushings or indications of overheating of cable connections. For oil transformers, inspect transformer pressure relief devices; tap changers, liquid level indicators and cooling tubes for discrepancies. Refill insulating oil to proper level. For oil transformers, inspect primary bushings, secondary bushings, cooling tubes, and tap changers for evidence of oil leaks. For oil transformers, remove insulating liquid sample from each transformer and tap changer compartment and test for: Screen Test: Dielectric strength Water content (ppm) Visual Sediment Color Acidity Specific Gravity Comprehensive Test: Refractive index Viscosity Interfacial tension Other Testing: Gas-in-oil analysis Clean all bushing and insulator surfaces. Verify proper operation of auxiliary devices such as; fans, pressure relief devices, and tap changer. Perform insulation resistance tests, winding to winding and winding to ground. Perform transformer turns ratio test on operating tap. Perform power factor test on all high-low voltage windings and bushings. Verify transformer pressure, Nitrogen/dry air will to be added if required. Record and reset transformer oil and winding temperature gauges. Inspect all transformers for sign of overheating with thermal imaging detection equipment, and inspect for any damages to the housing, connection points, or insulation. Test and replace cooling liquid in liquid cooled transformers and indicate if the liquid no longer meets manufacturer s specification. The liquid must be re-filled to meet the manufacturer s specification. Inspect all dry type transformers for overheating with an infra-red thermal detecting equipment. Check all ground connections. Check all bolted electrical connections for high resistance and proper tightness. Main Feeder Units Clean cubical. Check connections for tightness. Check and clean contacts. Check control wiring. Lubricate per manufacturer's recommendation. Transfer Switches All ASCO brand transfer switches must be tested and maintained by ASCO technicians. Visual and Mechanical Inspection Inspect physical and mechanical condition. Lubrication Verify appropriate contact lubricant on moving current-carrying parts. Verify appropriate lubrication on moving and sliding surfaces. Verify that manual transfer warnings are attached and visible. Verify tightness of all control connections. Inspect all bolted electrical connections for high resistance using one of the following methods: Use of low-resistance ohmmeter. Verify tightness of accessible bolted electrical connections by calibrated torque-wrench method in accordance with manufacturer's published data. Thermal Imaging inspection Perform manual transfer operation. Verify positive mechanical interlocking between normal and alternate source. 2. Electrical Tests Perform a contact-resistance test. Perform resistance measurements through all bolted connections with a low resistance ohmmeter. Perform insulation-resistance tests, phase to phase and phase-to-ground, with switch in both source positions. Verify settings and operation of control devices. Calibrate and set all relays and timers in accordance with manufacturer's recommendations. 3. Perform Automatic Transfer Tests: Simulate loss of normal power. Return to normal power. Simulate loss of emergency power. Simulate all forms of single-phase conditions. Verify correct operation and timing of the following functions: Normal source voltage-sensing relays. Engine start sequence. Time delay upon transfer. Alternate source voltage-sensing relays. Automatic transfer operation. Interlocks and limit switch function. Time delay and retransfer upon normal power restoration. Engine cool down and shutdown feature. Infra-Red Scanning: This work item must be done while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system: Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications. Equipment List: The above procedures are to be implemented to all electrical equipment listed in the attached electrical studies for Cooper Division. If an electrical equipment exists in the facility but does not show in the attached study, provide testing and maintains to equipment, and mark equipment s information and location on a hard copy of the attached studies. Provide marked copies with report upon completion. Workmen are subject to normal Medical Center rules: Smoking in outdoor-authorized areas only. Areas in and near buildings and entrances/exits are non-smoking areas. Parking. One vehicle is authorized to load and unload material and equipment at loading docks. All other vehicles must park in Contractor designated area or as directed by Electronics Shop Supervisor. Routes to and from the work site will be as agreed by VA and Contractor. Appropriate, fully charged fire extinguishers will be provided by Contractor in work area(s). For any work involving open flames or sparks, Engineering Services will issue a hot work permits. Dust must be controlled so as not to migrate into patient/administrative areas or to set off fire alarm by smoke detectors. Contractor will be responsible for any charges by Fire Department due to false alarms caused by construction operations where these rules were not observed. Any penetrations of corridor walls, smoke walls or building fire walls will be fire stopped with approved (NFPA) materials appropriate for the fire rating involved. Such materials are to be pre-approved through submittal process as applicable and/or after the fact, if a discovered or differing site condition is encountered. OSHA compliance is mandatory. Use and honor all locks and tags. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. Only employees of the Contractor or subcontractor(s) with VA-provided ID badges shall work on the site. It is the Contractors responsibility to coordinate with COR, contractor s employees and subcontractors to obtain VAMC Identification Badges prior to starting work. Contractor s employees and subcontractors must provide OSHA Cards and attend a Contractor s Orientation prior to obtaining a VA Photo Identification. A VA Issued Identification Process will be provided to Contractor during the Kick Off meeting. Contractor will leave the work areas clean or cleaner than existed before work began. Combustible materials will be removed at the end of each work day. WORKHOURS: The following terms have the following meanings and are applicable to this contract: Normal Work hours: 8:00 a.m. through 4:30p.m, Monday through Friday. National Holidays: The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day Any national holiday declared by the President of the United States. Anticipated period of performance: Base Period: the Base period shall cover from the date of award through 09/30/2017. Information sought: Response to this announcement shall not exceed 10 pages and should include the following information: (1) A tailored capability statement indicating the firm s ability to provide a product and related services; (2) The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, etc,) pursuant to the applicable NAICS code; (3) Information should be provided electronically in a Microsoft Word or Adobe PDF format. Please e-mail your response with the above information to kevin.cochran2@va.gov with the subject line "Sources Sought Notice # VA249-17-N-0676 by Noon on 5 May 2017. Any questions should be emailed to levom.cochran2@va.gov. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24917N0676/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-17-N-0676 VA249-17-N-0676.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3463670&FileName=VA249-17-N-0676-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3463670&FileName=VA249-17-N-0676-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;VA Medical Center Lexington;1101 Veterans Drive;Lexington, KY

Zip Code: 40502
 

Record

SN04492644-W 20170504/170502234907-dde35e89226de39b20365a42ac9134b5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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