Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 06, 2017 FBO #5643
DOCUMENT

C -- Renovate Med-Surg 7B-AE Design - Attachment

Notice Date

5/4/2017
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2 (9B-67);James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24217R0557
 

Archive Date

8/11/2017
 

Point of Contact

Patricia Cordero
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project 526-19-119 to Renovate Med Surg./Ward 7B. This Project will modernize the 7B Medical Surgery Ward at the James J. Peters VA Medical Center, 130 W. Kingsbridge Rd. Bronx, NY 10468. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 and small business size standard of $7 Million. Magnitude of Construction is between $2,000,000.00 and $5,000,000.00. This is a 100% Service Disabled, Veteran-Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before September 30th, 2017. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service Disabled, Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74. NOTE - Offerors are referred to VAAR Clause 852.219-10(c)(1): Services (except construction) at least 50 percent of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns. In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). LOCATION Project 526-19-119 to Renovate Med Surg./Ward 7B. This Project will renovate the Medical Surgery Ward 7B at the James J. Peters VA Medical Center, 130 W. Kingsbridge Rd. Bronx, NY 10468 SCOPE OF SERVICE REQUIRED A/E services will include but are not limited to Demolition, Architectural, Environmental, HVAC, Plumbing, Mechanical, Electrical, Sprinkler and Communication (telephone and data), as well as other design considerations for the complete renovate the 13,600 square feet Medical-Surgical Ward in the 7B area of Building 100, Main Hospital, at the James J Peters VA Medical Center. Programming should be provided for reconfiguration of the supporting spaces in the central core for maximum efficiency while maximizing the number of bedrooms within the perimeter spaces. Follow all requirements outlined in the Medical/Surgical Inpatient Units & Intensive Care Nursing Units Design guide. Each bedroom should be single occupancy and have its own in suite bathroom with a shower. Maintain the proper egress regulations for the ward. Provide ADA accessible bedrooms, bathrooms and corridors. Include design considerations for a patient lift in each room that can service the bed, toilet, and shower. Each bedroom should contain medical gas headwalls with decorative finish. Supporting central core space should include some or all of the following functional spaces: staff lounge, staff lockers, soiled & clean utility rooms, treatment room, records room, a cook/chill room, nourishment room, one or more nurses station, storage room, offices, and conference room. DESIGN CRITERIA: The Project will comply with VA-adopted codes and standards including VA Directives, Design Manuals, Master Construction Specifications, Design Criteria and other Guidance on the Technical Information Library (http://www.cfm.va.gov/til/). X. LOCATION The A/E must have an existing active design production office within a 250-mile radius of the James J. Peters VA Medical Center in Bronx, NY. XI. CONTRACT SECURITY This contract involves VA sensitive information. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. COST RANGE Estimated Construction Cost Range: Between $2,000,000 and $5,000,000. TYPE OF CONTRACT CONTEMPLATED The Department of Veterans Affairs is contemplating awarding a firm fixed price contract. ESTIMATED START AND COMPLETION DATES The Department of Veterans Affairs requires design and contract support services. The estimated start and end dates for the design and start and end dates for the construction are as follows: SP-13 DESIGN REVIEW AND COMPLETION SCHEDULE The A/E shall perform the work required by this contract within the limits of the following schedule. The firm shall provide professional architects and engineers as directed by the Contracting Officer who is familiar with the work to attend the Design Review on the following dates: Renovate Med Surg/Ward 7B # 526-19-119 Deliver concept/preliminaries Review material to Contracting Officer not later than __________ 30 days after NTP. Review concept/preliminaries with Contracting Officer 25 days after NTP. Deliver 35% Schematic Review material to Contracting Officer not later than ______________ 60 Days after NTP. Review 35% Schematic Material with Contracting Officer on ______________ 75 Days after NTP. Deliver 65% Design Review material to Contracting Officer not later than_______________ 95 Days after NTP. Review 65% Design Material with Contracting Officer on _______________ 150 Days after NTP. Deliver 95% Design Review material to Contracting Officer not later than _______________ 150 Days after NTP. Review 95% Design Material with Contracting Officer on _______________ 220 Days after NTP. Deliver 100% Final Review material to Contracting Officer not later than _______________ 200 Days after NTP. Review 100% Final Material with Contracting Officer on _______________ 270 Days after NTP. Deliver Final Bid Documents to Contracting Officer not later than _______________ 300 Days after NTP. The A/E shall perform the work required within the limits of the following schedule. Professional architects, engineers and related design disciplines familiar with the work shall be provided, as directed by the Contracting Officer, to attend the VA reviews. Construction: Number of calendar days to complete construction is to be determined by the AE firm after the design is complete. Supplement B to SF 252 SCOPE OF WORK ARCHITECT / ENGINEERING SERVICES GENERAL SCOPE A/E services will include but are not limited to Demolition, Architectural, Environmental, HVAC, Plumbing, Mechanical, Electrical, Sprinkler and Communication (telephone and data), as well as other design considerations for the complete renovate the 13,600 square feet Medical-Surgical Ward in the 7B area of Building 100, Main Hospital, at the James J Peters VA Medical Center. Programming should be provided for reconfiguration of the supporting spaces in the central core for maximum efficiency while maximizing the number of bedrooms within the perimeter spaces. Follow all requirements outlined in the Medical/Surgical Inpatient Units & Intensive Care Nursing Units Design guide. Each bedroom should be single occupancy and have its own in suite bathroom with a shower. Maintain the proper egress regulations for the ward. Provide ADA accessible bedrooms, bathrooms and corridors. Include design considerations for a patient lift in each room that can service the bed, toilet, and shower. Each bedroom should contain medical gas headwalls with decorative finish. Supporting central core space should include some or all of the following functional spaces: staff lounge, staff lockers, soiled & clean utility rooms, treatment room, records room, a cook/chill room, nourishment room, one or more nurses station, storage room, offices, and conference room. A minimum of 10 site visits during construction period services, not including the final inspection, shall be included. The A/E shall incorporate all VA, NFPA, and local and state code requirements in the design. The A/E services will include but are not limited to various phases of design starting with a site survey and a feasibility design analysis. After acceptance of the feasibility study the A/E will follow through with working drawings and construction specifications. The A/E shall analyze the existing areas in order to determine the renovations and modifications needed in each area to adequately modify such areas. The A/E is required to incorporate all VA architectural, mechanical, and electrical engineering standards and other federal, state, and local recommendations into their design. The A/E shall also provide drawings showing all areas after modification. The A/E shall be responsible for obtaining existing drawings on file. After completion of all work, the A/E will provide a new set of As-Built Drawings. This submission must be delivered to the VA on CAD (CAD requirements are attached to this scope). A cost estimate shall be required for each design review milestone. The A/E shall provide the VA with a list of all submittals required of the construction contractor. The project shall be phased to provide minimum interruption to other occupants of the building and coordinated outage of utility systems during construction. The A/E shall date and certify all reports, studies and submissions. Design criteria shall be VA Master specs, Life Safety Code and VA Fire Protection Manual. One set of drawings at each submission will be sent directly to the VA Regional FPSE, Peter Leszczak, for review. The A/E shall develop an appropriate phasing and coordination plan for construction and develop an infection control plan as outlined in the VA Infection control policy 00-148. (See Attached Policy). In addition, the contractor shall provide a detailed Infection Control Drawing. The drawing shall outlining construction barriers and detailed requirements for exhaust negative pressure. The A/E design shall also include requirements contained in VA standards. Drawings shall be on standard VA drawing sheets in accordance with VA Construction Standards and VA Standard Details. Construction drawings shall also be provided on AutoCAD Version 2014, on CD ROM with a minimum of 700 mb capability. All CD s shall be furnished by the A/E. The A/E shall provide the VA Master Construction Specifications in the current version of Microsoft Word format. The A/E will edit the specification specific to this project. All cost estimates shall be on VA Form 10-6298. Cost estimates shall be quantitative based on drawings and specifications, indicating labor and materials for each branch of work and reflecting estimated cost for each item. Cost estimates should reflect 10% for overhead and 10% for profit and an allowance for General Conditions. The A/E shall develop bid alternates to keep the final construction cost within the approved budget. In order to accomplish this, the final construction documents shall have bid alternates so that the lowest bid alternate is 10% less than the approved construction budget, based on the A/E's final cost estimate. METHODS AND PROCERURES The A/E shall make an on-site inspection of all areas in at the site that are within the scope of the project, to familiarize themselves with existing conditions. The A/E shall verify all dimensions including verification of drawings and information obtained by the A/E. Upon appointment with the Chief, Facility Management, the A/E will be responsible for confirming existing conditions. The VA makes no guarantee as to the accuracy of any as-built drawings obtained. The A/E must verify all conditions. The A/E shall meet with various professional staff from the VA to discuss the specific needs of the area. REVIEW REQUIREMENTS Feasibility Study: Furnish all labor and materials required to do a feasibility study. The Study will include a detailed cost estimate and all design considerations required for each of the following Scopes of Work: Line Item 1: Demolition of existing area. Line Item 2: Construction of new suite. Preliminary Review: Schematic and Design Analysis: The submission shall include materials proposed for use on the project including colors for selection by the VA. The Consultant shall attend a review meeting at VAMC, Bronx, NY. Provide a design analysis that will evaluate for the Bronx VAMC: 1/4" and / or 1/2" scale schematics drawings of renovated floor(s). (Elec./Mech./HVAC) Preliminary phasing analysis Preliminary impact analysis Preliminary recommendations/solutions Review of applicable codes Special requirements/considerations/aggregations (i.e. existing/proposed finishes) Drawings shall be completed to the extent the following is shown: Demolition work required for each area. Infection Control requirements. New structures and finishes. Provide a preliminary cost estimate based on drawings, specifications, and design analysis. Provide appropriate adjustments for phasing and local or market conditions. Provide a rendering or three dimensional images of proposed options. Provide five (5) copies of design analysis, drawings, and preliminary cost estimate. The A/E shall attend a design review meeting at the Bronx VAMC. 35% Review: Preparation of contract drawings and specifications. The Consultant shall incorporate all comments from previous phase. Construction drawings (i.e. Mechanical, electrical, structural, etc.) shall be complete and checked for errors, ready for use as final contract documents. Drawings shall show details, finish schedules, phasing schedule, bid alternates, as required, and protective construction techniques. Updated construction cost estimate. Cost estimate shall include quantitative take - off for labor and material, including overhead and profit. Provide appropriate adjustments for phasing and local or market conditions. The cost for each bid alternate shall be identified in the cost estimate. 65% Review: The Construction specifications shall be prepared in final draft and incorporating all bid alternates as required. Provide a rendering or three dimensional images for selected options of typical space. Provide five (5) copies of all material. The A/E shall attend a design review meeting at the Bronx VAMC. 95% Review: Preparations of contract drawings and specifications The Consultant shall incorporate all comments from the previous phases into the final working drawings and specifications. All drawings shall be stamped and signed. Finalization of affected areas including equipment locations (if necessary). Complete working drawings including special requirements (i.e. mechanical, electrical, structural, etc.). Include bid alternates as required. Construction specifications in final form, incorporating bid alternates as required. Final construction cost estimate shall be provided. The cost for each bid alternate shall be identified in the cost estimate, if applicable. Construction phasing schedule. Provide five (5) copies of all review material. Provide one (1) copy of contract drawings on CAD, (see attached description). The A/E shall attend a design review meeting at the Bronx VAMC for final approval. 100% Review: Incorporate all comments from 95% design submissions. Final construction cost estimate. Final construction specifications. Final construction contract drawings. Final construction project schedule. Provide a rendering or three dimensional images for the final design of typical spaces and common areas. Provide five (5) copies of all review material. BID Documents: Final specifications for Bid. Final construction contract drawings for bid. Provide one (1) copy of all material. NOTE: All final construction specifications must be provided on the most current version of: Microsoft Word software, in addition to providing five (5) hard copies. All final construction drawings must be provided on AutoCAD Version 2014, (see attached description) in addition to providing five (5) blue line copies. All 100%, final documents must be signed and stamped by a licensed Professional Engineer. Cover page of drawings must contain signature blocks, occupancy classification and per cent submission at each phase of design. Construction Period Services Review materials, submittals, shop drawings, etc. Recommend to Resident Engineer as to the submittal being approved, disapproved, or approved as noted. Include review comments as to appropriateness of submittal and conformance to construction drawings and specifications. Review change orders and provide A/E cost estimate to support VA's negotiations with contractor. Furnish as-built drawings at completion of construction Site Visits: Pre-bid Conference Preconstruction conference Ten (10) field visits during construction. Provide an expeditor to assist in the approval of applicable NYC DOB approvals. One (1) Final Inspection, from all specialties, to include construction punch list/report. SELECTION CRITERIA The Department of Veterans Affairs shall evaluate each potential contractor in terms of its responses to each selection criteria listed below. Required Selection Criteria Weighting X Professional qualifications and disciplines of staff proposed for the satisfactory performance of required services. 15 X Examples of specialized experience and technical competence in various disciplines required for specific project. 20 X Capacity to Accomplish the work in the required time 15 X Past experience and performance on government contracts 15 X Proximity of firm or working office providing professional services to the facility. 5 X Reputation and standing of the firm and its principal officials with respect to professional performance, General Management, and cooperativeness 5 X Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 5 X Specific Experience and Qualifications of personnel proposed assignment to the project and their record of working together as a team. 20 Total 100.0% LIMITATIONS VA NOTICE OF TOTAL SERVICE DISABLED, VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, Service Disabled, Veteran-owned small business concern (1) Means a small business concern (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) Service-Disabled Veteran is defined in 38 U.S.C. 101(2). (b) General. (1) Offers are solicited only from service-disabled, veteran-owned small business concerns. Offers received from concerns that are not service-disabled, veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled, veteran-owned small business concern. (c) Agreement. A service-disabled, veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled, veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled, veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled, veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled, veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled, veteran-owned small business concern if: (1) At least one member of the joint venture is a service-disabled, veteran-owned small business concern, and makes the following representations: That it is a service-disabled, veteran-owned small business concern, and that it is a small business concern under the NAICS code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation; and (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled, veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. SUBMISSION REQUIREMENTS Qualified Service Disabled, Veteran Owned Small Business firms are required to submit two (3) hard copies of the SF 330 (which can be downloaded from www.gsa.gov/forms ) and one (1) Compact Disc (CD) which contains digital copies of the SF 330. All packages shall be submitted no later than May 19, 2017 by 12:00PM EST including Past Performance (ACASS/CPARS) evaluations or Questionnaires (attachment 1). All submittals must be sent to the attention of Aaron Felman. The submission must include an insert detailing the following information: 1. Dun & Bradstreet Number; 2. Tax ID Number; 3. The e-mail address and phone number of the Primary Point of Contact and; 4. A copy of the firms CVE verification as a Service-Disabled, Veteran Owned Small Business. The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only to Patricia Cordero at patricia.cordero@va.gov. Telephone inquiries will not be honored. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24217R0557/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-R-0557 VA242-17-R-0557.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3471947&FileName=VA242-17-R-0557-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3471947&FileName=VA242-17-R-0557-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: James J. Peters VA Medical Center;Med Surg- Ward 7B;130 W. Kingsbridge Rd.;Bronx, NY 10468

Zip Code: 10468
 

Record

SN04495882-W 20170506/170504235020-c94c06587f3de7ff2bb7c88f7d2b0970 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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